AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 1. Zoom

  2. 2. Otter.ai for streamline meeting note-taking effortlessly.

  3. 3. Fireflies AI for streamlining meeting notes and tasks.

  4. 4. Fathom AI for efficient meeting notes and highlights

  5. 5. Tldv for streamlining meeting summaries and follow-ups

  6. 6. Cal.ai for automate meeting scheduling processes

  7. 7. Motion for automated meeting scheduling system

  8. 8. Reclaim AI for auto-scheduling breaks in meetings

  9. 9. Crystal Knows for streamline meeting prep with personality insights.

  10. 10. Supernormal for optimize meeting efficiency effortlessly

  11. 11. Voicenotes for efficient meeting notes and action items

  12. 12. MeetGeek for streamlined meeting notes and insights

  13. 13. Blu Dot for streamline meeting scheduling and follow-ups

  14. 14. Bubbles Notetaker for streamlining meeting transcriptions and tasks

  15. 15. Jamie AI for effortlessly summarize meeting discussions

How do AI meetings tools work?

So, you've been invited to your weekly team sync, but this time it's with a twist—AI is running the show. Intriguing, right? AI meeting tools are pretty awesome once you get the hang of them.

Understanding the Basics

These tools utilize advanced algorithms to streamline the entire meeting process. By analyzing speech and text in real-time, they transcribe your discussions accurately. Imagine never having to take meeting notes again; pretty cool, huh?

Smart Agendas

AI can even set intelligent agendas by analyzing past meetings. It prioritizes topics that need attention, making each meeting super productive. No more endless loops discussing what’s already been covered.

Task Automation

Another great feature is task automation. The AI assigns action items based on the conversation. For instance, if you promise to send a report, the tool immediately adds that to your task list. Keeps everyone on their toes!

Data-Driven Insights

Lastly, these tools offer data-driven insights. They can predict the next steps, suggest conversation pivots, or indicate when the team is straying off-topic. A handy little helper that ensures the meeting stays on track.

Our best AI meetings assistants at a glance

Rank Name Best for Plans and Pricing Rating
1 Zoom

N/A

0.00 (0 reviews)
2 Otter.ai streamline meeting note-taking effortlessly.

N/A

0.00 (0 reviews)
3 Fireflies AI streamlining meeting notes and tasks.

N/A

0.00 (0 reviews)
4 Fathom AI efficient meeting notes and highlights

N/A

4.33 (24 reviews)
5 Tldv streamlining meeting summaries and follow-ups

N/A

4.31 (13 reviews)
6 Cal.ai automate meeting scheduling processes

N/A

4.33 (6 reviews)
7 Motion automated meeting scheduling system

N/A

4.18 (11 reviews)
8 Reclaim AI auto-scheduling breaks in meetings

N/A

4.25 (12 reviews)
9 Crystal Knows streamline meeting prep with personality insights.

N/A

0.00 (0 reviews)
10 Supernormal optimize meeting efficiency effortlessly

N/A

0.00 (0 reviews)
11 Voicenotes efficient meeting notes and action items

N/A

0.00 (0 reviews)
12 MeetGeek streamlined meeting notes and insights

N/A

0.00 (0 reviews)
13 Blu Dot streamline meeting scheduling and follow-ups

N/A

0.00 (0 reviews)
14 Bubbles Notetaker streamlining meeting transcriptions and tasks

N/A

0.00 (0 reviews)
15 Jamie AI effortlessly summarize meeting discussions

N/A

4.33 (15 reviews)

163 Listings in AI Meetings Assistants Available

1 . Zoom

Zoom IQ offers meeting transcriptions and analysis, providing actionable insights through AI-powered conversation intelligence.

Zoom IQ is a feature provided by Zoom that offers comprehensive meeting analysis features such as meeting transcriptions, conversation intelligence, virtual meeting analysis, and the analysis of virtual working spaces. It also includes a cloud contact center and a virtual agent powered by conversational AI for intelligent support. The AI in Zoom IQ works by analyzing meeting content, transcribing conversations, studying interaction patterns within meetings, and providing actionable insights. While specific details about the accuracy of the transcription feature are not provided, Zoom IQ's machine learning-based service suggests that its accuracy would likely improve with more usage. Zoom IQ can analyze interaction patterns, conversation intelligence, and transcriptions from meetings and calls, allowing users to derive actionable insights. It is integrated within the overall Zoom platform, leveraging the same data, interfaces, and compatibility with other Zoom tools such as Zoom Meetings, Zoom Spaces, and Zoom Contact Center.

2 . Otter.ai

Best for streamline meeting note-taking effortlessly.

Otter.ai is an innovative AI Meeting Assistant that revolutionizes the way we conduct and manage meetings. This application specializes in real-time transcription, transforming spoken dialogue into written text during meetings held on platforms such as Zoom, Google Meet, and Microsoft Teams. With its automated note-taking capabilities, users can easily capture key points, while AI-generated summaries help streamline the process of reviewing meeting content later on.

One of Otter.ai's standout features is its ability to automatically extract action items, ensuring that important tasks are highlighted and addressed. The app also integrates seamlessly with popular CRM systems like Salesforce and Hubspot, enhancing team collaboration and workflow efficiency.

Accessible on various devices including web browsers, iOS, and Android, Otter.ai allows users to manage and refer back to their meetings from virtually anywhere. Additionally, the app includes specialized tools like OtterPilot for Sales, aimed at extracting valuable sales insights and facilitating effective follow-up communications.

Otter.ai offers flexible pricing options, including discounts for individual students and educators, making it a versatile choice for businesses, educational institutions, and sales teams alike. Overall, Otter.ai is a powerful tool tailored to enhance productivity and communication in any meeting setting.

Pros
  • Greater productivity for teams
  • Admin features: usage analytics, prioritized support
  • Automatic transcription of meetings
  • Integration with CRM platforms
  • Real-time transcription across platforms
  • Automated extraction and assignment of action items
  • AI-generated meeting summaries
  • Enhanced communication and collaboration for businesses, schools, media, and sales teams
  • Compatible with popular platforms like Zoom, Google Meet, and Microsoft Teams
  • Streamlined workflows and boosted productivity
  • Handy tool for easy information extraction and follow-up content creation
  • Eliminates hassle of tracking discussions by automatically taking notes and transcribing in real-time
  • Capturing slides and identifying action items
  • Recording audio and transcribing in real-time
  • Focus on discussions without missing any detail
Cons
  • Limited custom vocabulary terms compared to other tools in the industry
  • Basic plan has limitations on features and transcription minutes compared to higher plans
  • No specific mention of sentiment analysis capabilities
  • Lacks integration with popular AI assistant platforms like Siri or Google Assistant
  • Some users may find the pricing for higher plans not justifiable based on their usage needs
  • Missing features compared to other AI tools in the industry
  • Limited transcription minutes for basic and pro plans
  • Limited import and transcription of audio or video files for basic and pro plans
  • Higher pricing for higher-tier plans
  • Limited custom vocabulary (5 terms for Basic plan)
  • Limited number of shared speakers for real-time identification
  • Limited conversation history for Basic plan (25 most recent)
  • Limited monthly transcription minutes for Basic and Pro plans
  • No real-time live transcription via the Otter app for Basic and Pro plans
  • No automatic sync of audio/video files from Dropbox for Basic plan

3 . Fireflies AI

Best for streamlining meeting notes and tasks.

Fireflies AI is an innovative meetings assistant designed to enhance productivity by transforming conversations into actionable insights. With its advanced voice assistant and transcription capabilities, it streamlines team workflows by providing features such as concise meeting summaries, tracking action items, monitoring discussion topics, and analyzing speaker participation.

Prioritizing security, Fireflies AI ensures enterprise-grade protection through encryption, security logging, and compliance with GDPR and HIPAA, making it a reliable choice for various organizations, including healthcare providers. The platform caters to a diverse range of users, from individuals and small teams to rapidly growing businesses and large corporations, all while offering flexible pricing options. Additionally, Fireflies AI includes valuable tools like Ask Fred and AI Apps, which facilitate easy extraction of information from meeting discussions, making it an essential resource for optimizing team collaboration and efficiency.

Pros
  • Unlimited transcription
  • Unlimited AI Summaries
  • 8,000 mins of storage/seat
  • AI Apps for analysis
  • Download transcripts & recordings
  • Smart search filters
  • Keywords & topic tracking
  • Meeting speaker talk-time
  • Unlimited public channels
  • CRM, Zapier, Slack integrations
  • Video screen capture
  • Conversation intelligence
  • Team insights (For admins)
  • Unlimited public & private channels
  • User Groups
Cons
  • Missing features like custom speech models, single sign-on (SSO), and enterprise-wide admin panel
  • Limited storage for the Free plan (800 mins/seat)
  • Potential limitations in language support beyond English
  • Volume discounts only available upon request for plans with more than 50 members
  • Differences in features between Free and Premium Tiers, with more advanced capabilities in the Premium Tiers
  • No information provided on the effectiveness of its AI compared to competitors in the industry
  • The need for additional add-ons for customization of features like the Notetaker bot name
  • Limited information on the level of customer support compared to competitors
  • Unclear value for money justification compared to other AI tools in the same industry considering the pricing tiers
  • No detailed cons specific to Fire Flies AI system were provided in the available content
  • No specific cons of using Fire Flies Ai were mentioned in the provided documents.
  • Limited AI summaries in the Free plan
  • Limited storage in the Free plan (800 mins/seat)
  • No advanced features like API access in the Free plan
  • Additional customization options for the Fireflies Notetaker bot name require an add-on for Pro and Business plan users

4 . Fathom AI

Best for efficient meeting notes and highlights

Fathom AI is a pioneering company at the forefront of artificial intelligence innovation, dedicated to enhancing the way businesses operate through advanced technology. By specializing in sophisticated AI algorithms, machine learning, natural language processing, and data analytics, Fathom AI provides custom solutions tailored to meet the unique challenges of its clients. Their offerings are designed to streamline operations, improve decision-making, and significantly boost overall efficiency. As a recognized leader in AI, Fathom AI continually strives to explore new possibilities, empowering organizations to harness the potential of artificial intelligence for growth and success.

5 . Tldv

Best for streamlining meeting summaries and follow-ups

Tldv is an innovative meeting software that harnesses the power of GPT technology to transform the way virtual meetings, presentations, and webinars are conducted. It stands out with features like automatic real-time transcription, which captures every word spoken during discussions, allowing participants to focus on the conversation rather than taking notes. The platform also simplifies the process of highlighting key points, making it easy for users to pinpoint important information during and after meetings.

Collaboration is made effortless with Tldv’s intuitive design, which allows for seamless sharing of recorded sessions and transcriptions among attendees. This enriches accountability and ensures that everyone stays on the same page regarding discussion outcomes. With a commitment to enhancing productivity, Tldv provides a free trial, encouraging users to explore its robust capabilities firsthand. Whether you're hosting a large webinar or a small team meeting, Tldv aims to make every virtual interaction more effective and engaging.

Pros
  • Support for multiple languages
  • Seamless collaboration and productivity
  • Automatic real-time transcription
  • Easy highlighting of key points
  • Promotes transparency and accountability
  • Free trial version
  • GPT-powered meeting software for online meetings, presentations, and webinars
  • Automatic real-time transcription of conversations
  • Easy highlighting of key points and action items
  • Promotes collaboration and knowledge sharing
  • User-friendly interface for effortless navigation
  • Free trial version to experience the software
  • Effortless highlighting of key points and action items
  • Easy sharing of meeting recordings and transcriptions
  • Enhances online meetings
Cons
  • The page can't be found in Tldv documentation, indicating possible issues with information accessibility or organization

6 . Cal.ai

Best for automate meeting scheduling processes

Cal.ai is an innovative scheduling assistant designed to enhance how users manage their appointments and meetings. By automating essential tasks such as booking meetings, rescheduling events, and checking participant availability, it aims to simplify the often tedious scheduling process. Users can seamlessly interact with Cal.ai through email commands, allowing the assistant to handle scheduling chores on their behalf. Additional features include the ability to forward emails for effortless scheduling, insights on Cal video meetings, and a range of pricing plans tailored for individuals, teams, organizations, and enterprises. With a focus on reducing the scheduling load, Cal.ai helps users effectively manage their time within the broader Cal.com ecosystem.

Pros
  • Cal.ai is an AI scheduling assistant that simplifies the scheduling process by automating tasks and providing suggestions for alternative meeting times.
  • Users can claim a personal Cal.ai email address with a scheduling link from cal.com.
  • The tool enables users to forward emails to their AI assistant for scheduling and rescheduling tasks.
  • Cal.ai offers features like finding the availability of other people and providing transcription and summary of Cal Video meetings.
  • The tool aims to offload the burden of scheduling by automating tasks and streamlining the scheduling process.
  • It is user-friendly and intuitive, allowing users to interact with the AI assistant through simple email commands.
  • Cal.ai leverages AI technology to make scheduling more efficient and help users manage their time effectively.
  • Different pricing plans are available, including enterprise options, along with documentation, a blog, and customer support for users.
  • Part of the Cal.com ecosystem aiming to connect a billion people through calendar scheduling by 2031.
  • Cal.ai simplifies the scheduling process by automating tasks and providing suggestions for alternative meeting times
  • Users can claim a personal cal.ai email address which comes with a scheduling link from cal.com
  • Enables users to forward emails to their AI assistant for scheduling and rescheduling tasks
  • Offers features like finding the availability of other people and providing a transcription and summary of Cal video meetings
  • Designed to be user-friendly and intuitive, allowing users to interact with their AI assistant through email commands
  • Aims to make scheduling more efficient and help users manage their time effectively by leveraging AI capabilities
Cons
  • No specific cons or missing features were mentioned for Cal.ai in the provided documents.
  • No cons available in the provided information.

7 . Motion

Best for automated meeting scheduling system

Motion is a tool designed to streamline meetings and enhance productivity in the work environment. It incorporates project management, meeting scheduling, AI, and productivity optimization into a single platform, aimed at improving the efficiency of the workday. With Motion, users can easily schedule external meetings, view team availability, and select optimal meeting times without the need for extensive back-and-forth discussions. Additionally, the tool offers features like automated daily schedule building, task prioritization, meeting scheduling, and productivity management. Motion aims to increase team productivity and focus by 25% or more through its diverse functionalities and user-friendly interface.

Pros
  • Automate resource planning for your team by matching workload and capacity
  • Accurately predict over or under-staffing in the future
  • Automate repetitive workflows and SOPs
  • No change of habit required for team members
  • Streamlines and brings peace, preventing chaos
  • Communication within the project for context
  • Ensures every team member works on critical work
  • Active warnings for projects at risk of missing deadlines
  • Automate Standard Operating Procedures and easily replace other software tools
  • Centralized billing and security compliance
  • Full visibility and transparency on team tasks and projects
  • Predict future project outcomes and plan accordingly
  • Get a personalized daily schedule automatically
  • Prioritize important work and optimize schedules
  • Combine all calendars and set realistic deadlines
Cons
  • No specific cons or missing features mentioned in the document.
  • Employees feel 71% of meetings are unproductive
  • $37 billion is lost each year to unproductive meetings
  • Employees lose 759 hours each year to workplace distractions
  • The average employee spends 51% of every workday on low to no value tasks
  • U.S. office workers get interrupted as often as 11 times an hour, costing as much as $588 billion to businesses yearly
  • Lack of specific cons listed in the document.
  • No specific cons or disadvantages were mentioned in the document about using Motion.
  • Motion does not provide a specific list of cons in the documents uploaded.
  • No cons listed in the provided information
  • High cost compared to individual plans
  • May lack certain advanced features compared to other AI tools in the industry
  • Potential complexity in onboarding for a large team

8 . Reclaim AI

Best for auto-scheduling breaks in meetings

Reclaim AI is a tool designed to assist teams with intelligent scheduling, leveraging artificial intelligence to automate the scheduling of tasks, meetings, habits, and breaks for optimal productivity and improved work-life balance. It seamlessly integrates with Google Calendar, prioritizes tasks, and adjusts schedules to maximize productivity throughout the week. Teams across various departments such as product, sales, HR, engineering, marketing, and finance can benefit from Reclaim AI's innovative scheduling features to enhance efficiency, streamline work processes, and maintain a healthy work-life balance.

Key features of Reclaim AI include defending 'No-Meeting Days', optimizing team scheduling through AI automation, tracking time across tasks and projects, preventing meeting fatigue by automating breaks, and offering high-priority Scheduling Links for efficient meeting bookings. The application caters to different team needs by providing specific features tailored to each department, such as enhancing product roadmap estimation for product teams, maximizing calendar availability for sales teams, preventing burnout and boosting productivity for HR teams, and balancing meetings with deep work for finance teams.

Pros
  • Optimized team scheduling
  • Efficient task automation
  • Prevents meeting fatigue
  • Defends 'No-Meeting Days'
  • Google Calendar integration
  • Used by 25,000+ companies
  • Offers team-specific features
  • Task list and calendar integration
  • Auto-schedule meetings feature
  • Auto-schedule tasks to calendar
  • High-priority Scheduling Links
  • Automatically find best time for meetings
  • Integrates with project management apps
  • Tracks time across tasks and projects
  • Boost team productivity
Cons
  • Only integrates with Google Calendar
  • Lacks Outlook 365 support
  • Limited app integrations
  • Limited customizability of tasks
  • No mention of multi-language support
  • Lacks advanced analytics reports
  • Cannot manually override scheduled tasks
  • No desktop application available
  • No offline mode
  • Over-reliance on automation

9 . Crystal Knows

Best for streamline meeting prep with personality insights.

Crystal Knows is a cutting-edge platform designed to help individuals and organizations enhance their communication skills through in-depth personality insights. Established in 2015, the company focuses on providing tools that make it easier to understand personal motivations, communication styles, and behavioral traits. By leveraging online data, Crystal Knows analyzes and interprets personality information, which can be invaluable for improving interactions in both personal and professional settings.

The platform seamlessly integrates with popular sales and marketing tools like Salesforce and HubSpot, making it a go-to resource for companies such as Accenture, Google, and Microsoft. Crystal Knows offers a variety of features, including prospecting assistance, writing enhancements, and support for hiring processes, all aimed at fostering more meaningful connections and effective communication. With its unique approach, Crystal Knows empowers users to build stronger relationships and communicate more effectively in an increasingly complex world.

Pros
  • Advanced Prospecting
  • Personalized outreach
  • Tailored pitching
  • Custom closing strategies
  • Trusted by 1,000+ organizations globally
  • Provides accurate data for millions of business professionals
  • Increase in outbound response rates by 68%
  • Increase in lead conversion rates by 31%
  • Increase in booked meeting rates by 12%
  • Acceleration in relationship building by 35%
  • Connects into existing tools for easy access to pre-meeting insights
  • Advanced Prospecting to understand the person before meeting
  • Personalized outreach with tips for emails and messages
  • Tailored pitching with quick do's and don'ts
  • Custom closing strategies based on prospect's personality
Cons
  • No cons were specifically mentioned about using Crystal in the provided documents.
  • No specific cons of using Crystal were found in the provided documents.
  • No cons were identified in the provided documents.
  • Enrichment plan only comes with data and does not include access to all rich features and tools
  • Might require additional integration efforts for certain CRMs or applications
  • Pricing for enrichment plan is dependent on the number of unique contacts
  • No detailed information on the level of customization available for the tool
  • Limited information on security measures in place to protect user data
  • No specific mentions of advanced analytics or reporting capabilities
  • No direct comparison with other AI tools in the industry provided
  • Missing information on customer support response times and availability
  • Not clear if the tool justifies the value for the price based on features offered
  • Lack of information on the scalability of the tool for large enterprises
  • No specific cons or disadvantages of using Crystal are mentioned in the provided documents.

10 . Supernormal

Best for optimize meeting efficiency effortlessly

Supernormal is an innovative meeting assistant that enhances the efficiency of meetings by automating the transcription and formatting of notes. Designed to work seamlessly with Google Meet, it enables users to focus on discussions rather than documentation. Key features include AI-generated agendas that help streamline meeting organization, easy integration with existing tools, and a centralized platform for accessing meeting notes. Users can also track action items, utilize customizable note templates, and share insights effortlessly. With various pricing plans catering to individuals, teams, and enterprises, Supernormal integrates smoothly with popular platforms like Workable, Hubspot, Salesforce, and Pipedrive. Security is a top priority, with robust measures including SOC 2 certification, data encryption, and secure backups to protect sensitive information.

Pros
  • Supernormal uses enterprise-grade security practices to keep your data safe and secure.
  • Supernormal is SOC 2 certified and undergoes periodic security reviews.
  • Data in-transit is encrypted using TLS 1.2+ and at-rest using the industry standard AES-256 algorithm.
  • All content has permission rights and authentication requirements, enabling safe sharing of content.
  • Content is automatically and securely stored through cloud backups with advanced encryption and robust storage protocols.
  • Supernormal takes notes during your meeting and formats them automatically, using secure AI.
  • Ensure every meeting is productive and on point with AI Agendas.
  • Connect with existing tools and seamlessly integrate workflows.
  • Easily access and search meeting notes in one centralized place.
  • Keep track of all action items that come out of a meeting.
  • Create custom templates for note-taking.
  • Share notes automatically at the end of a meeting.
  • Trusted by over 300,000 teams for transforming the meeting experience.
  • Supernormal AI saves time and keeps you organized during meetings.
  • AI generates notes instantly shareable on various platforms.
Cons
  • Meeting storage limits on Starter and Pro plans are per organization, which may pose restrictions for individual users.
  • If you exceed your lifetime storage limit, you won't be able to review notes until you upgrade to a plan with additional storage.
  • No mention of advanced features like AI-driven insights or analytics, which are offered by some competitors in the industry.
  • Pricing may not be competitive compared to other AI tools with similar functionalities.
  • Missing features like integration with popular tools such as Microsoft Teams, which could limit its usability for organizations using those platforms.
  • Lack of mention of customization options for note-taking templates, potentially limiting personalization and productivity.
  • No information provided about the ability to collaborate and edit notes in real-time, a feature that is beneficial for team meetings.
  • The absence of information regarding user permissions and access controls may raise concerns about security and privacy.
  • No details on team management functionalities, such as assigning tasks directly from meeting notes, which can enhance workflow efficiency.
  • The tool lacks transparency on data retention policies and disaster recovery mechanisms, essential for data security and compliance.
  • Storage limits on Starter and Pro plans per organization may be restrictive
  • Limited integrations compared to other AI tools in the industry
  • No mention of advanced features like sentiment analysis or advanced analytics
  • Pricing may not justify value for money compared to competitors
  • No specific mention of features to facilitate collaboration or project management

11 . Voicenotes

Best for efficient meeting notes and action items

Voicenotes is a versatile digital tool tailored for recording and organizing a variety of notes, such as thoughts, ideas, family memories, and lectures. With its intuitive platform, users can effortlessly capture their recordings and later transform them into concise summaries, engaging blog posts, tweets, or actionable to-do lists. One of its standout features is the AI-driven interaction, enabling users to ask questions and receive feedback on their notes, which enhances reflection and understanding.

Voicenotes prioritizes user privacy and data security, ensuring that all voice recordings are stored securely. Additionally, its user-friendly interface streamlines the process of managing personal or professional notes, making it easier to record and revisit important moments. Whether you're looking to document fleeting thoughts or create structured briefs for meetings, Voicenotes offers an innovative solution that keeps your ideas organized and accessible.

Pros
  • Multifunctional note taking
  • Mobile app availability
  • Transforms notes into summaries
  • Generates blog posts
  • Produces tweets
  • Creates to-do lists
  • Strong commitment to privacy
  • Interactive user interface
  • No sign-up for first note
  • Facility for feedback
  • Personalized questions feature
  • Promotes longevity
  • Ensure data security
  • Lecture recording functionality
  • Transforms notes into different forms
Cons
  • Limited to mobile app
  • No desktop version
  • No automatic transcription
  • No integration with other tools
  • Limited adjustable settings
  • Requires internet connection
  • No offline mode
  • Limited note transformation options
  • No live voice memos sharing

12 . MeetGeek

Best for streamlined meeting notes and insights

MeetGeek is an innovative AI-powered meeting assistant designed to enhance the efficiency of team meetings. By automatically recording and transcribing conversations, MeetGeek transforms the way teams conduct and review meetings. Its technology summarizes discussions, extracts key points, and offers valuable insights, making it easier for participants to focus on what matters most.

With features like video recording, automatic summaries, conversation intelligence for sales, and integrations with CRM and task management tools, MeetGeek streamlines workflows and boosts productivity. The platform is versatile, supporting various meeting types, including professional calls, interviews, and sales discussions, ultimately aiming to improve decision-making and collaboration.

MeetGeek also prioritizes user experience by providing a free sign-up option with no credit card requirement, allowing users to test its capabilities risk-free. Additionally, it ensures data security with private cloud storage and end-to-end encryption, safeguarding user privacy. Overall, MeetGeek empowers teams to maximize their meeting outcomes while saving time and resources.

Pros
  • Video records meetings
  • Transcribes meetings
  • Automatically summarizes meetings
  • Provides meeting insights
  • Offers tailored meeting tips
  • Custom branding for reports
  • Workflow and integrations support
  • Auto recording feature
  • Auto transcription feature
  • Automatic summaries
  • Highlight detection
  • Keyword detection
  • Repository of conversations
  • Free sign up
  • Key topic extraction
Cons
  • Requires browser support
  • Limited CRM integrations
  • Requires high internet speed
  • No native mobile apps
  • Possible concerns over privacy
  • Limited custom branding
  • Depends on meeting participants' acoustic
  • Depends on meeting participants' acoustics

13 . Blu Dot

Best for streamline meeting scheduling and follow-ups

Blu Dot is an innovative Chrome extension designed to transform the Google Meet experience by streamlining the documentation and management of virtual meetings. This AI-driven tool automates key processes such as recording meetings, generating detailed transcriptions, and summarizing discussions into concise notes tailored for varying purposes. With features like screen recording, highlight extraction, and annotation capabilities, Blu Dot empowers users to efficiently capture and review essential meeting insights. Prioritizing user privacy and data security, the extension adheres to GDPR standards, ensuring that information remains protected. As a bot-free solution, Blu Dot stands out by offering customizable meeting notes and an intuitive interface that enhances collaboration and productivity among team members.

14 . Bubbles Notetaker

Best for streamlining meeting transcriptions and tasks

Bubbles Notetaker is an innovative AI-driven tool that transforms the way teams experience meetings by improving efficiency and collaboration. Designed for both in-person and remote environments, it enables seamless recording and transcription of discussions while automatically generating summaries. By integrating with Google Calendar, Bubbles Notetaker ensures that important insights and decisions are captured effortlessly.

What sets Bubbles apart is its interactive features, allowing users to annotate recorded meetings with comments via screen captures, video, and text. This encourages richer discussions and better follow-ups. Additionally, the tool offers smart reminder notifications, accommodating team members across various time zones, thus fostering a more connected and organized workflow. Essentially, Bubbles Notetaker streamlines the meeting process, making communication clearer and collaboration more effective.

Pros
  • Automatically transcribes meetings
  • Supports commenting on recorded meetings
  • Integrates with Google Calendar
  • Provides AI-powered summaries and action items
  • Facilitates collaboration with external stakeholders
  • Offers smart reminders for team members
  • Enables asynchronous resolution of ad-hoc questions
  • Allows asynchronous review of designs, websites, documents, and applications
  • Promotes collaboration across different time zones
  • Provides context through text, video, screen, and voice annotations
  • Improves meeting efficiency and communication
  • Supports rich commenting on screen recordings
  • Instantly generates AI summaries and action items
  • Organizes recordings and shared folders
  • Replaces live meetings with asynchronous discussions
Cons
  • Only supports signing in with work Google accounts
  • The tool only supports signing in with work Google accounts, limiting access for users without such accounts.
  • It may lack certain advanced features compared to other AI tools in the industry.
  • The pricing may not justify the value for money compared to other AI tools offering similar functionalities.
  • Some users might find the tool overwhelming with its various features and options.
  • Limited customization options for recordings and annotations.
  • Potential privacy concerns related to recording and storing sensitive meeting information.
  • May have compatibility issues with certain browsers or devices.
  • The free version has limitations in terms of recording length and the number of channels available.
  • Users may experience challenges in integrating Bubbles Notetaker into existing workflows or processes.
  • The tool may lack certain collaboration features that are essential for effective team communication.

15 . Jamie AI

Best for effortlessly summarize meeting discussions

Jamie AI is an innovative meeting assistant designed to streamline the note-taking process for both individuals and organizations. By leveraging advanced artificial intelligence, Jamie AI transforms spoken content from meetings into clear, human-like notes, comprehensive summaries, and detailed transcripts. This tool enables users to focus on discussions without the distraction of manual note-taking, effectively capturing key decisions and action items as they arise.

With its seamless integration across different platforms and support for multiple languages, Jamie AI enhances productivity by making information retrieval easy through a semantic search function. The platform is committed to privacy, ensuring that all data is securely stored in Europe and processed only when absolutely necessary. Professionals from diverse fields have praised Jamie AI for its capability to simplify workflows and boost efficiency, making it an essential companion for any organization aiming to optimize its meetings.

What makes the best AI meetings tool?

Ever sat through a meeting that could've been an email? We've all been there. That's why a top-notch AI meetings tool is a lifesaver. It's like having your own personal assistant who keeps conversations on track.

Time Management

A killer feature is nifty time management. These tools can suggest ideal meeting times based on participants' schedules. Imagine never having to play calendar Tetris again!

Smart Note-Taking

Ever tried jotting down notes while also paying attention? Tough, right? An AI tool that can transcribe and summarize is a game-changer. You speak, it writes. Simple.

Action Items

A feature that I love is automatic task tracking. AI can identify action items and follow-ups, then organize them neatly. It’s like having a meeting secretary who never misses a beat.

Integration

Lastly, seamless integration with other platforms like Slack, Google Calendar, and Zoom is crucial. The fewer hoops I have to jump through, the better.

So, for me, the best AI meetings tool can almost read my mind. It saves time, captures everything important, and integrates smoothly with what I already use.

How to pick the best AI meetings tool?

Ranking and Scoring Methodologies

Our AI tool rankings are based on a comprehensive analysis that considers factors like user reviews, monthly visits, engagement, features, and pricing. Each tool is carefully evaluated to ensure you find the best option in this category. Learn more about our ranking methodology here.

Choosing the best AI meeting tool can be a bit of a challenge, right? I've been there! You want something that makes your meetings smoother but doesn't require a tech degree to use.

Features Matter

First off, consider the features. Do you need transcription, note-taking, or automated follow-ups? Some tools focus on recording, while others aim to manage your entire meeting process. Prioritize what’s most important for you.

User-Friendly Interface

You don't want to spend hours figuring out how to use a tool. Look for something with an intuitive interface. If it feels like rocket science, it’s probably not worth it. Simplicity is key.

Integration is Crucial

Does it integrate well with other tools you’re already using? Google Calendar, Slack, and Microsoft Teams are common integrations to look for. A tool that doesn’t play well with others can be more of a hassle.

Cost and Trials

Lastly, consider the cost. Many of these tools offer free trials. Take advantage of these to see if it's really a fit for you before committing. You don’t want to regret a hasty decision later.

Picking the right tool can transform your meetings from chaotic to efficient. So take your time, try a few out, and find the one that suits your style!

How to use an AI meetings tools?

So, the other day, I started using an AI meeting tool, and let me tell you, it’s a game-changer. First off, you’ve got to log in and sync your calendar. That way, the AI knows when you’re available and can do its magic without bothering you.

Scheduling Made Easy

Remember those back-and-forth emails trying to find a time that works for everyone? With the AI tool, I just input my availability, and it sends out invites to the other attendees, coordinating times and sending reminders. Super convenient.

Real-Time Assistance

During the meeting, the tool can create agendas on the fly. It can also take notes, action items, and even provide real-time transcription. I love how it catches details I might miss while I’m talking or presenting.

Post-Meeting Follow-Up

After the meeting ends, the AI compiles all notes, action items, and even generates a summary. This is perfect for those who couldn’t make it or need a quick refresher. It’s like having a personal assistant that never sleeps.

Overall, this AI meeting tool makes managing my meetings an absolute breeze. It’s efficient, reliable, and frankly, a bit of a life-saver.