Discover top AI tools to enhance productivity and streamline your meetings efficiently.
When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.
Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.
My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.
1. Ubblu for optimize meeting productivity
2. Tldv for real-time transcription and highlights
3. Calendar Prep for enhance meeting productivity
4. Sendsteps for boost meeting engagement and results
5. Standuply for automate standup meetings via slack
6. Pomo.rhythm for facilitating focused team discussions
7. Vimcal for streamlining cross-zone scheduling
8. Broadcast for efficient meeting summaries
9. Teno Chat for efficient task management in meetings
10. GPT for Work for summarizes key meeting points
11. Dola AI for automated meeting scheduling
12. Cogram for real-time meeting transcription
13. Huddles for efficient meeting summaries
14. Cal.ai for automate meeting scheduling
15. Fathom AI for capture and transcribe meeting highlights
So, you've been invited to your weekly team sync, but this time it's with a twist—AI is running the show. Intriguing, right? AI meeting tools are pretty awesome once you get the hang of them.
Understanding the Basics
These tools utilize advanced algorithms to streamline the entire meeting process. By analyzing speech and text in real-time, they transcribe your discussions accurately. Imagine never having to take meeting notes again; pretty cool, huh?
Smart Agendas
AI can even set intelligent agendas by analyzing past meetings. It prioritizes topics that need attention, making each meeting super productive. No more endless loops discussing what’s already been covered.
Task Automation
Another great feature is task automation. The AI assigns action items based on the conversation. For instance, if you promise to send a report, the tool immediately adds that to your task list. Keeps everyone on their toes!
Data-Driven Insights
Lastly, these tools offer data-driven insights. They can predict the next steps, suggest conversation pivots, or indicate when the team is straying off-topic. A handy little helper that ensures the meeting stays on track.
Rank | Name | Best for | Plans and Pricing | Rating |
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1 | Ubblu | optimize meeting productivity |
Paid plans start at $4.99/month. |
0.00 (0 reviews)
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2 | Tldv | real-time transcription and highlights |
N/A |
0.00 (0 reviews)
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3 | Calendar Prep | enhance meeting productivity |
Paid plans start at $14.99/month. |
0.00 (0 reviews)
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4 | Sendsteps | boost meeting engagement and results |
Paid plans start at $6.5/month. |
0.00 (0 reviews)
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5 | Standuply | automate standup meetings via slack |
N/A |
0.00 (0 reviews)
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6 | Pomo.rhythm | facilitating focused team discussions |
N/A |
0.00 (0 reviews)
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7 | Vimcal | streamlining cross-zone scheduling |
Paid plans start at $12.50/month. |
0.00 (0 reviews)
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8 | Broadcast | efficient meeting summaries |
N/A |
0.00 (0 reviews)
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9 | Teno Chat | efficient task management in meetings |
N/A |
0.00 (0 reviews)
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10 | GPT for Work | summarizes key meeting points |
N/A |
0.00 (0 reviews)
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11 | Dola AI | automated meeting scheduling |
N/A |
0.00 (0 reviews)
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12 | Cogram | real-time meeting transcription |
N/A |
0.00 (0 reviews)
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13 | Huddles | efficient meeting summaries |
Paid plans start at $118.8/month. |
0.00 (0 reviews)
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14 | Cal.ai | automate meeting scheduling |
Paid plans start at $15/month. |
0.00 (0 reviews)
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15 | Fathom AI | capture and transcribe meeting highlights |
Paid plans start at $19/month. |
0.00 (0 reviews)
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Ubblu is an AI-driven note-taking tool designed to help users capture ideas, meeting notes, and key facts efficiently. It features an AI-driven note-taking experience that allows users to focus on innovation rather than information retention. Ubblu provides users with the ability to capture fleeting thoughts instantly and retrieve them quickly through an efficient note system. Users can also structure extended thoughts and ideas in Cards, categorize and link notes and cards with tags, and retrieve information without manual searching by using the "Ask" feature. Additionally, Ubblu offers features for organizing notes, such as categorizing cards into folders, pinning important notes, setting reminders, and more. The tool is free for basic features, with enhanced AI search, unlimited notes, cards, folders, reminders, and more. Advanced pricing plans are available starting at $4.99.
Paid plans start at $4.99/month and include:
"Tldv" is a GPT-powered meeting software designed for seamless collaboration and productivity during online meetings, presentations, and webinars. The software supports multiple languages such as English, Spanish, Portuguese, French, German, Chinese, Japanese, and more, catering to a diverse user base.
One of the key features of Tldv is its real-time transcription capability, which eliminates the need for manual note-taking during meetings, ensuring accuracy and saving time for participants. Additionally, the software allows users to highlight important points and action items during meetings, promoting accountability and driving actionable outcomes.
Furthermore, Tldv facilitates collaboration and knowledge sharing by enabling easy sharing of recorded meeting videos and transcriptions with team members or stakeholders. This feature enhances transparency, accountability, and ensures alignment among participants regarding discussed topics and decisions.
Tldv offers a user-friendly interface that simplifies navigation, allowing users to access recordings, transcriptions, and highlighted sections with ease. The software aims to enhance online meetings, improve collaboration, and boost productivity with its advanced capabilities.
Experience the power of Tldv with a free trial version to witness firsthand how it can transform your virtual meetings and elevate collaboration and efficiency.
CalendarPrep is an AI tool developed by CalendarPrep.com, powered by OpenAI, designed to assist users in preparing for meetings. It syncs with Google and Microsoft Outlook calendar APIs to provide personalized preparatory emails with research findings about the upcoming meetings approximately one hour beforehand. These emails include background information on the company and the meeting participants, sourced from platforms like Google, recent news, and LinkedIn. The aim of CalendarPrep is to save users time, enhance meeting preparation, and ensure a more productive and informed discussion during meetings. The tool offers a simple monthly pricing plan with a five-day free trial and can be canceled at any time, providing users with better meeting preparation, time management, and access to relevant information for more successful meetings .
Paid plans start at $14.99/month and include:
Sendsteps is a tool designed to enhance audience engagement during live presentations, lectures, or events by integrating interactive elements such as polls, surveys, and quizzes that participants can respond to in real-time using their phones, tablets, or computers. This tool aims to transform traditional one-way presentations into interactive experiences, fostering discussions, measuring audience comprehension, and making presentations more captivating. Key features of Sendsteps include an AI Presentation Generator, live polling, live Q&A sessions, surveys/feedback options, and animated backgrounds. Users can customize their interactive content and benefit from AI assistance in creating presentations efficiently. Sendsteps has different pricing tiers catering to varying user needs, ranging from a free plan with limited features to professional and enterprise plans offering more extensive functionalities like unlimited AI presentations, advanced poll types, and team training options.
Founded by Mike Coumans and Steven Blom in 2008, Sendsteps aims to revolutionize how presentations and meetings are conducted by leveraging the power of artificial intelligence. The platform enables presenters to create engaging content, receive valuable feedback from the audience, and foster active participation. Sendsteps has a global reach, with users in over 150 countries, generating over 100,000 presentations monthly and collecting millions of responses annually. The company emphasizes core values such as empowerment, uniqueness, and entertainment, striving to provide a memorable and valuable interactive presentation experience. The team behind Sendsteps comprises passionate individuals dedicated to creating innovative solutions for interactive presentations.
Paid plans start at $6.5/month and include:
Standuply is an assistant tool designed for engineering leaders to streamline agile workflows and enhance productivity in hybrid work settings. It facilitates various aspects of agile processes such as standup meetings, retrospectives, backlog refinement, planning poker, HR and culture surveys. Standuply serves as an automation tool for Agile processes through team surveys in Slack/Teams, enabling flexibility with asynchronous meetings via text, voice, or video. It integrates with task trackers, allowing team members to manage their to-dos within Slack or MS Teams and report progress through bot surveys. Additionally, Standuply offers new Jira apps for revolutionizing time tracking, planning poker, and backlog refinement through seamless integration between Slack/Teams and Jira. By automating essential processes, Standuply helps teams make better decisions by improving communication and access to knowledge.
Pomo.rhythm is a tool designed for meetings that combines the Pomodoro Technique with music for enhanced focus and productivity. It helps users manage time effectively by dividing tasks into timed intervals accompanied by music chosen to maintain concentration. This tool aims to create a balanced and effective work rhythm by blending time management principles with auditory stimulation. Key features include utilizing the Pomodoro Technique, incorporating music for productivity, efficient time management, maintaining attention with rhythmic sounds, and providing an enjoyable task management experience. Pomo.rhythm is positioned as a productivity tool that integrates the Pomodoro Technique, music rhythm, time management, and concentration enhancement for optimized work sessions.
Vimcal is a powerful calendar tool designed for remote work that focuses on streamlining cross-zone scheduling. It offers various features such as color coding, efficient poll system, accessibility on desktop and iOS, compatibility with Google and Outlook/Exchange accounts, AI assistance for automating scheduling tasks, time zone management, social profile integration, customizable settings, and a 'Do Not Disturb' mode with quick access to different time zones by typing the corresponding city. Vimcal is endorsed by industry notables, endorsed by executives, and trusted by fast-growing companies.
In summary, Vimcal is a productivity-enhancing calendar tool suitable for professionals looking to streamline their scheduling and increase efficiency in their work processes.
Paid plans start at $12.50/month and include:
Broadcast is a revolutionary platform categorized under "Meetings Tools" that simplifies the process of sending weekly updates by utilizing artificial intelligence and automation. It integrates with popular tools like Slack, Email, JIRA, Looker, GitHub, and Linear to facilitate gathering and distributing project information efficiently without manual intervention. Users can benefit from automated composition, collaboration features for real-time updates, insights into readership, workflow optimization, and seamless integration with existing tools. Broadcast ensures clear, concise, and consistent communication, making it especially advantageous for managers, leaders, and cross-functional teams looking to streamline their communication processes and focus on essential tasks.
Teno Chat is an intelligent Discord bot developed by Deab Labs. It serves as a facilitator and task manager for Discord meetings, offering features such as in-meeting task management, tracking attendees, managing tasks, answering questions, and enhancing communication on Discord. Teno Chat is designed to be user-friendly with easy-to-use commands and adaptability for various needs, including integration with other Discord apps and casual chats. It prioritizes privacy and offers a privacy policy to protect user data.
GPT for Work Description:
GPT for Work is an artificial intelligence tool by OpenAI designed for enhanced understanding and text processing capabilities. It is seamlessly integrated into popular platforms like Google Sheets, Google Docs, and Excel for data manipulation and content generation tasks. Leveraging language models such as GPT-3.5, GPT-4, Claude 1, and Claude 2, it offers efficient data operations like cleaning, extraction, mapping, formatting, analysis, summarization, and classification. Additionally, GPT for Work excels in generating a variety of content such as product tags, ad copy, taglines, titles, and detailed product descriptions. Its user-friendly interface and high user rating of 4.5/5 with over three million installations highlight its popularity and effectiveness in streamlining work processes.
Moreover, the tool is known for its deep integration into Google Sheets and Google Docs, making it a convenient and powerful resource for content creation and data management tasks. GPT for Work operates on advanced models like GPT-4, offering improved reasoning capabilities and increased word context limits, catering to complex problem-solving needs. Its functionality extends to optimizing bulk operations by standardizing data formats with the GPT_FILL function in Sheets and Excel. The tool's capability to analyze data through summarization, categorization, and classification further enhances its utility in handling large datasets and deriving meaningful insights.
In essence, GPT for Work serves as a versatile and efficient AI tool that significantly enhances productivity by simplifying tasks related to content creation, data analysis, and data operations across various platforms like Google Sheets, Google Docs, and Excel.
"Dola: AI Calendar Assistant" is an innovative tool categorized under "Meetings Tools." It functions as an AI agent calendar assistant that simplifies the process of creating calendar events by converting text, voice messages, or images into clear calendar entries within messaging apps. This AI assistant synchronizes seamlessly with existing calendars, enhancing efficiency in scheduling and organization. Users can add, update, and manage events stress-free through various input methods, including voice commands. "Dola" stands out for its accuracy, swift response to commands, and ability to streamline the scheduling process across different messaging apps. Reviews highlight its convenience, smart features, and the time-saving aspect of integrating it with existing calendars, making it a valuable tool for simplifying calendar management and boosting productivity.
Cogram is a meetings tool designed to enhance various aspects of business operations, including sales, business development, client meetings, customer success, project management, and internal meetings. It helps streamline processes such as note-taking, action item tracking, post-meeting automation, and ensures data privacy and security. Cogram is trusted by S&P 500 enterprises and top-10 law and consulting firms for its ability to maximize efficiency and drive success.
Huddles is a meeting tool designed to revolutionize traditional meeting approaches by offering a more flexible, efficient, and human-centered work environment. It aims to enhance productivity, efficiency, and overall job satisfaction by providing features that encourage collaboration, equal participation, well-planned agendas, and meaningful conclusions. Huddles' suite of products and services is tailored to support a meeting culture rooted in collaboration and equal engagement, aiming to provide teams with a more equitable and creatively stimulating communication platform.
Paid plans start at $118.8/month and include:
Cal.ai is an AI scheduling assistant tool that helps users manage their schedules more efficiently by automating tasks like booking meetings, rescheduling events, and finding participant availability. The tool leverages AI technology to simplify the scheduling process, provide suggestions for alternative meeting times, and offer features such as forwarding emails to the AI assistant for scheduling tasks. Users can claim a personal cal.ai email address with a scheduling link from cal.com and interact with their AI assistant through email commands. Cal.ai also provides transcription and summary services for Cal video meetings, aiming to streamline the scheduling process and improve time management. It offers different pricing plans, including enterprise options, as well as documentation, a blog, and customer support for users within the larger Cal.com ecosystem.
Paid plans start at $15/month and include:
Fathom is a powerful AI Meeting Assistant categorized under "Meetings Tools." It is designed to enhance productivity and streamline meetings by providing features such as recording, transcribing, highlighting, and summarizing meetings. Users can easily record and transcribe meetings, automatically highlight and summarize conversations, and access recordings and transcriptions instantly. Fathom seamlessly integrates with popular video conferencing platforms like Zoom, Microsoft Teams, and Google Meet. The AI-powered capabilities of Fathom offer automatic call summaries, easy sharing of summaries and action items, and strict privacy measures to protect user data. Some key features of Fathom include effortless meeting recording and transcription, seamless integration with productivity tools, CRM integration for syncing call notes, and the ability to create and share highlights from meetings. Users have praised Fathom for its ease of use, accurate AI-generated meeting summaries, time-saving transcription services, and overall enhancement of meeting productivity and note-taking processes.
Paid plans start at $19/month and include:
Ever sat through a meeting that could've been an email? We've all been there. That's why a top-notch AI meetings tool is a lifesaver. It's like having your own personal assistant who keeps conversations on track.
A killer feature is nifty time management. These tools can suggest ideal meeting times based on participants' schedules. Imagine never having to play calendar Tetris again!
Ever tried jotting down notes while also paying attention? Tough, right? An AI tool that can transcribe and summarize is a game-changer. You speak, it writes. Simple.
A feature that I love is automatic task tracking. AI can identify action items and follow-ups, then organize them neatly. It’s like having a meeting secretary who never misses a beat.
Lastly, seamless integration with other platforms like Slack, Google Calendar, and Zoom is crucial. The fewer hoops I have to jump through, the better.
So, for me, the best AI meetings tool can almost read my mind. It saves time, captures everything important, and integrates smoothly with what I already use.
Our AI tool rankings are based on a comprehensive analysis that considers factors like user reviews, monthly visits, engagement, features, and pricing. Each tool is carefully evaluated to ensure you find the best option in this category. Learn more about our ranking methodology here.
Choosing the best AI meeting tool can be a bit of a challenge, right? I've been there! You want something that makes your meetings smoother but doesn't require a tech degree to use.
First off, consider the features. Do you need transcription, note-taking, or automated follow-ups? Some tools focus on recording, while others aim to manage your entire meeting process. Prioritize what’s most important for you.
You don't want to spend hours figuring out how to use a tool. Look for something with an intuitive interface. If it feels like rocket science, it’s probably not worth it. Simplicity is key.
Does it integrate well with other tools you’re already using? Google Calendar, Slack, and Microsoft Teams are common integrations to look for. A tool that doesn’t play well with others can be more of a hassle.
Lastly, consider the cost. Many of these tools offer free trials. Take advantage of these to see if it's really a fit for you before committing. You don’t want to regret a hasty decision later.
Picking the right tool can transform your meetings from chaotic to efficient. So take your time, try a few out, and find the one that suits your style!
So, the other day, I started using an AI meeting tool, and let me tell you, it’s a game-changer. First off, you’ve got to log in and sync your calendar. That way, the AI knows when you’re available and can do its magic without bothering you.
Remember those back-and-forth emails trying to find a time that works for everyone? With the AI tool, I just input my availability, and it sends out invites to the other attendees, coordinating times and sending reminders. Super convenient.
During the meeting, the tool can create agendas on the fly. It can also take notes, action items, and even provide real-time transcription. I love how it catches details I might miss while I’m talking or presenting.
After the meeting ends, the AI compiles all notes, action items, and even generates a summary. This is perfect for those who couldn’t make it or need a quick refresher. It’s like having a personal assistant that never sleeps.
Overall, this AI meeting tool makes managing my meetings an absolute breeze. It’s efficient, reliable, and frankly, a bit of a life-saver.