AI Meetings Assistants

Top AI tools that streamline meetings, enhance productivity, and improve collaboration.

· March 17, 2025

In today's fast-paced work environment, meetings have become both essential and overwhelming. From endless scheduling conflicts to the daunting task of taking notes, the challenges can quickly pile up. Wouldn't it be a game-changer if someone—or something—could effortlessly support you in these areas?

Enter AI meeting assistants, a category that has evolved remarkably over the past few years. No longer limited to simple note-taking or calendar management, these tools now offer insightful summaries, action item tracking, and even suggest agenda topics tailored to your needs.

I've spent time exploring and testing a variety of AI meeting assistants to see how they stack up against one another. This guide highlights the best options on the market today, showcasing their features and unique strengths.

Whether you want to streamline your meetings, enhance productivity, or minimize the chaos, there's an AI meeting assistant here that’s sure to fit the bill. Let’s dive into the options that can transform your meeting experience.

The best AI Meetings Assistants

  1. 76. PonderAI for efficiently schedule and manage meetings.

  2. 77. Byrdhouse for automated multilingual meeting notes

  3. 78. Ubblu for streamline meeting notes and tasks

  4. 79. Hold For Me for streamline scheduling and reminders.

  5. 80. Humane AI Pin for streamlining note-taking during meetings

  6. 81. Atomic for smart scheduling for team meetings

  7. 82. Comigo for streamlining agenda creation and notes.

  8. 83. Timetics.ai for smart scheduling for seamless meetings

  9. 84. Fora Day for streamlining executive meeting agendas

  10. 85. Sixty AI for optimizing meeting prep and follow-ups.

  11. 86. Lampi AI for real-time insights during meetings

  12. 87. MindmapAI for streamline brainstorming sessions efficiently.

  13. 88. Slated for smart scheduling for hassle-free meetings

  14. 89. Collato for transcribe and summarize meetings effortlessly.

  15. 90. Appointeze for seamlessly coordinate and schedule meetings.

163 Listings in AI Meetings Assistants Available

76 . PonderAI

Best for efficiently schedule and manage meetings.
PonderAI

PonderAI pros:

  • Slack Integration
  • Automates routine tasks

PonderAI cons:

  • Requires Slack account
  • Limited to Slack platform

PonderAI is a groundbreaking platform that harnesses the power of artificial intelligence to boost critical thinking and enhance decision-making abilities. Designed for users seeking a deeper understanding of complex issues, PonderAI utilizes advanced algorithms to analyze data efficiently and deliver personalized insights. Its intuitive interface allows individuals to explore diverse perspectives and evaluate numerous options, facilitating well-rounded conclusions. By promoting creative thinking and comprehensive problem-solving strategies, PonderAI empowers users to tackle challenges effectively in various fields. Whether for personal or professional use, this innovative tool is a valuable asset for anyone looking to improve their decision-making skills.

77 . Byrdhouse

Best for automated multilingual meeting notes
Byrdhouse

Byrdhouse pros:

  • Real-time translation
  • Supports 100+ languages

Byrdhouse cons:

  • Limited free trial translation
  • Possible translation inaccuracies

Byrdhouse is an innovative video conferencing tool designed to foster multilingual communication and collaboration among users from diverse linguistic backgrounds. With its advanced AI-driven features, Byrdhouse enables real-time translation in over 100 languages, making it ideal for international teams and global interactions. The platform facilitates smooth discussions by providing translated text chat and generating automated meeting notes, allowing participants to concentrate on their conversations rather than manual documentation. Byrdhouse aims to remove language barriers, ultimately enhancing teamwork and global dialogue in a seamless and efficient manner.

78 . Ubblu

Best for streamline meeting notes and tasks
Ubblu

Ubblu pros:

  • Enhanced AI search
  • Unlimited notes

Ubblu cons:

  • Overall performance is low with low efficiency
  • Top performers may leave the company

Ubblu is a collaborative tool designed to strengthen team alignment and boost productivity, particularly for leadership teams. It features AI-assisted note-taking capabilities, allowing users to create, organize, and retrieve ideas seamlessly. With offerings that include unlimited notes and cards, advanced search functions, and tools for organizing content through folders and tags, Ubblu helps teams streamline their workflow. The pricing structure is user-friendly, starting with a free version and moving to paid plans at $4.99 and $10.99 for more advanced features. Ubblu recognizes the importance of establishing effective processes and celebrating achievements as key elements in fostering a successful and cohesive team environment.

Ubblu Pricing

Paid plans start at $4.99/month and include:

  • Enhanced AI search
  • Unlimited notes
  • Unlimited cards
  • Unlimited folders
  • Reminders and pin notes
  • Unlimited attached files

79 . Hold For Me

Best for streamline scheduling and reminders.
Hold For Me

Hold For Me pros:

  • Hold 4 Me is an AI assistant tool designed to handle the time-consuming task of waiting on hold during phone calls.
  • Users can offload the task of waiting on hold to the AI assistant, which will notify them when a human representative is ready to speak.

Hold For Me cons:

  • Currently available only in the USA
  • Limited to specific types of calls (insurance, banks, etc.)

Hold For Me" is a smart AI assistant designed to streamline the often frustrating experience of waiting on hold during phone calls. Particularly useful in the USA, this tool allows users to effectively outsource the waiting time by directing the AI to connect with a specified phone number—be it a doctor's office, insurance company, or bank. Users simply provide their own contact number for a callback once a human representative is available. To further enhance its efficiency, Hold For Me can take in relevant information from users, helping it navigate complex phone menus with ease. By employing advanced Bland AI technology, Hold For Me aims to reduce the time spent on hold, making phone communication quicker and less stressful, thereby improving the overall experience for callers.

80 . Humane AI Pin

Best for streamlining note-taking during meetings
Humane AI Pin

Humane AI Pin pros:

  • Categorizes cookies by type
  • Secure log-in feature

Humane AI Pin cons:

  • Highly cookie-dependent functionality
  • Lacks real-time data analysis

The Humane AI Pin is an innovative wearable device designed to serve as a personal assistant and enhance everyday interactions without the need for smartphones. It offers a range of functionalities including making calls, sending messages, capturing photos, and managing digital tasks. One of its standout features is its digital assistants, which currently support various activities and will expand to include specialties like nutrition and shopping in the future.

The AI Pin prioritizes user privacy by activating only upon command and includes a Trust Light to ensure transparency during use. Its intuitive voice control and unique Laser Ink display allow for easy engagements, projecting information directly onto the user's hand for quick access to essential functions.

By reducing the reliance on smartphones, the Humane AI Pin encourages users to be more present in their lives, fostering connections and enhancing overall experiences. This compact device brings seamless integration of AI capabilities, making it an ideal companion for navigating daily tasks efficiently.

81 . Atomic

Best for smart scheduling for team meetings
Atomic

Atomic pros:

  • Unlimited number of tasks for adaptive time blocking
  • Single Google calendar

Atomic cons:

  • 404 - Page Not Found!
  • Limited information available in the uploaded documents

Atomic is a sophisticated AI-driven calendar assistant specifically designed to enhance the way teams schedule meetings and manage tasks. With its innovative features, such as Autopilot, Atomic takes the hassle out of scheduling by automatically finding optimal times that fit all attendees' availability. Additionally, it offers a semantic search capability that allows users to create tailored event templates, making it easier to organize meetings that meet specific needs. By simplifying the scheduling process and enhancing task management, Atomic empowers teams to allocate more time and energy to their core work activities, ultimately boosting productivity and collaboration.

82 . Comigo

Best for streamlining agenda creation and notes.
Comigo

Comigo is an innovative app designed to seamlessly blend therapeutic practices with productivity enhancement. It focuses on providing users with personalized, actionable strategies that integrate easily into their daily routines. Utilizing established techniques like Cognitive Behavioral Therapy (CBT), Dialectical Behavior Therapy (DBT), and Acceptance and Commitment Therapy (ACT), Comigo offers both immediate support for symptom management and tools for long-term skill development. Users can access practical advice and conversational support around the clock, empowering them to effectively navigate their personal and professional challenges while promoting their overall well-being.

83 . Timetics.ai

Best for smart scheduling for seamless meetings
Timetics.ai

Timetics.ai pros:

  • Streamline the planning of appointments, booking, and business activities with features like automated scheduling, seating arrangements, event management, and the power of AI.
  • Quickly and conveniently plan meetings while on the move, streamlining your schedule management and enhancing productivity.

Timetics.ai cons:

  • AI chatbot feature is on the roadmap, not currently available
  • Limited number of recurring meetings in lower-tier plans

Timetics.ai is a cutting-edge scheduling tool that leverages artificial intelligence to optimize the planning of both online and offline meetings and events. Its user-friendly platform delivers tailored meeting suggestions, organizes seating arrangements, and simplifies event management, all aimed at boosting productivity. With features such as automated scheduling, customizable seating based on specific niches, a comprehensive event management solution, and secure payment processing, Timetics.ai caters to a diverse range of industries, including professional services, coaching, education, legal and financial sectors, and fitness trainers. The platform also utilizes AI to offer personalized recommendations based on users' booking history, ensuring a seamless experience. Timetics.ai presents various pricing options that can accommodate teams of different sizes, making it a versatile choice for any organization looking to enhance their scheduling efficiency.

Timetics.ai Pricing

Paid plans start at $29/month and include:

  • Create unlimited meetings
  • One-to-Many Meeting Type
  • Multiple Host
  • 10 Maximum Recurring Meetings
  • Extra field in forms
  • Email Customization

84 . Fora Day

Best for streamlining executive meeting agendas
Fora Day

Fora Day pros:

  • Initiative Insight functionality
  • Timely performance data

Fora Day cons:

  • Data may lack granularity
  • Potential over-emphasis on security

Fora Day is an innovative artificial intelligence tool tailored for C-suite executives, designed to enhance productivity and deepen insights into organizational performance. By leveraging data gathered within the organization, Fora Day empowers leaders to make informed, strategic decisions with a focus on boosting efficiency. Its key features, such as Initiative Insights and Executive Agenda management, streamline the complexities of executive roles, making it easier to identify organizational challenges and manage agendas effectively. The platform ensures data security and confidentiality, providing executives with actionable insights while mitigating risks. With a commitment to promoting strategic planning and fostering meaningful professional relationships, Fora Day equips leaders with the information they need to make impactful decisions and optimize their time in meetings.

Fora Day Pricing

Paid plans start at $1.98/month and include:

  • Org Chart Integration and Optimization
  • Slack / Teams Integration

85 . Sixty AI

Best for optimizing meeting prep and follow-ups.
Sixty AI

Sixty AI pros:

  • Sixty helps you stay in touch with everyone without wasting time on tasks AI can easily handle
  • Make the most of meeting time by arriving thoroughly prepped with a summary of all past interactions

Sixty AI is an innovative tool designed to streamline the way users manage their time and tasks, much like an advanced meeting assistant. It automates routine activities such as inbox management, scheduling, and agenda preparation, freeing users from time-consuming chores. With features that include personalized snapshots of daily and weekly schedules, prioritization of important emails, and reminders for significant dates, Sixty AI helps users stay organized and connected. The ability to manage last-minute schedule changes and send thoughtful messages or gifts enhances engagement without the burden of excessive planning. Ultimately, Sixty AI empowers users to focus on more meaningful activities by minimizing the time spent on administrative tasks.

86 . Lampi AI

Best for real-time insights during meetings
Lampi AI

Lampi AI pros:

  • Lampi AI is a secure and confidential AI copilot designed to assist businesses by improving their workflows and productivity.
  • The platform enables extensive searches across an organization's knowledge base, aiding in content generation, brainstorming, and leveraging existing knowledge resources.

Lampi AI cons:

  • No specific cons mentioned in the provided documents.
  • No cons were found in the provided documents.

Lampi AI is an innovative AI copilot tailored to enhance business workflows and productivity, particularly in the realm of meeting assistance. This platform stands out by streamlining the process of generating insights, creating content, and summarizing discussions, all while enabling extensive searches through internal knowledge repositories. Proficient in over 80 languages, Lampi AI not only accommodates diverse communication needs but also leverages reinforcement learning to refine its responses based on human feedback.

What sets Lampi AI apart is its focus on security and privacy, ensuring that sensitive business information is well-protected. By employing cutting-edge technologies, including advanced Large Language Models, it can effectively handle both structured and unstructured data, facilitating seamless voice interactions.

Designed to foster human value creation, Lampi AI provides secure AI agents that comprehend objectives and efficiently execute tasks. It excels in delivering personalized workflows, enhancing search relevance, and deploying pre-trained agents for specific meeting-related tasks. Ultimately, Lampi AI is dedicated to empowering users with the tools needed to optimize meetings and collaborative efforts, making it an invaluable asset for any organization.

87 . MindmapAI

Best for streamline brainstorming sessions efficiently.
MindmapAI

MindmapAI pros:

  • Artificial intelligence technology simplifies the mind map creation process
  • Offers keyboard shortcuts for faster node creation and navigation

MindmapAI cons:

  • No specific cons or missing features were found for MindmapAI in the provided documents.
  • The page you're looking for isn't available. Try to search again or use the Go to Dashboard button below.

MindmapAI stands out as a premier tool for enhancing productivity in both meetings and brainstorming sessions. By harnessing artificial intelligence, it simplifies the often cumbersome task of creating mind maps. Users can easily begin with a blank canvas and personalize their maps with notes, icons, and links to enrich their content.

One of MindmapAI's key features is its ability to organize ideas using custom tags. This makes it easier for teams to navigate and manage complex information effectively. Sharing maps in real-time facilitates collaboration, ensuring that all team members are aligned on ideas discussed during meetings.

The platform's versatility extends to exporting mind maps in various formats, including PDF, PNG, and JPEG, which is particularly useful for documentation or presentations. By streamlining the creation process, MindmapAI allows users to focus on absorbing knowledge rather than getting bogged down by design.

Overall, MindmapAI is an ideal choice for professionals looking to enhance their meeting experiences and foster creativity within teams. Its user-friendly interface and AI-driven features make it a valuable asset for anyone engaged in collaborative projects or brainstorming sessions.

88 . Slated

Best for smart scheduling for hassle-free meetings
Slated

Slated pros:

  • One-click scheduling
  • Automated note-taking

Slated cons:

  • Private beta stage
  • Waitlist required

Slated is an innovative tool designed to streamline team meeting scheduling and note-taking, adapting to the specific needs of each team member. With features like one-click scheduling and AI-driven note-taking, Slated aims to boost productivity, maximize focus time, and enhance overall workplace satisfaction. Currently available in private beta, it employs a smart algorithm that organizes meetings based on individual schedules and preferences, while maintaining privacy regarding full availability.

Users input their preferences directly, which are securely stored and not shared with other team members. The platform's smart scheduling links allow for repeated use without divulging comprehensive availability details. Slated also includes personalized smart calendars and effective focus time management tools, which further contribute to improved productivity and seamless day planning.

Feedback from early users has been overwhelmingly positive, commending Slated for its straightforward approach and efficacy in enhancing meeting coordination. By joining the waitlist, users can gain early access to Slated's features and contribute feedback before its official launch, positioning themselves at the forefront of this valuable scheduling solution.

89 . Collato

Best for transcribe and summarize meetings effortlessly.
Collato

Collato pros:

  • Securely Encrypted
  • Unlimited AI documents from your meetings, free.

Collato cons:

  • Unused recording hours do not roll over to the next month
  • No discounts provided to students or NGOs

Collato is an innovative AI-powered meeting assistant that streamlines the process of capturing and organizing meeting content. Designed to enhance team collaboration, Collato transforms various forms of media, such as transcripts, images, and audio recordings, into tailored documents using customizable templates. This platform not only saves valuable time by delivering accurate transcripts but also enables users to swiftly generate documents from meeting notes.

Founded by Ivo and Sebastian, Collato prioritizes knowledge sharing and aims to bridge gaps between different departments and tools within organizations. It is built with a strong focus on data protection, boasting SOC 2 certification and GDPR compliance, ensuring that user information is securely encrypted.

Collato offers a free plan that allows users to record up to 10 hours of meetings each month, along with unlimited document creation possibilities. For those requiring more extensive recording capabilities, a PRO plan is available. The AI assistant facilitates productivity by summarizing discussions, highlighting key points from documents, and providing immediate insights that help users stay organized. Moreover, the platform allows organizations to invite multiple team members and assign varying roles to enhance collaboration. Overall, Collato is a valuable tool for teams looking to improve their meeting efficiency and knowledge management.

90 . Appointeze

Best for seamlessly coordinate and schedule meetings.
Appointeze

Appointeze pros:

  • AppointEze is a cloud-based appointment management software that shows real-time availability for managing appointments online.
  • Specifically designed for small and medium businesses, offering features to save time and money.

Appointeze cons:

  • No specific cons or missing features of Appointeze were identified in the available documents.

AppointEze is an innovative cloud-based solution crafted specifically for small and medium-sized businesses seeking to streamline their appointment management. The software allows users to effortlessly coordinate their schedules, share availability, and automate the booking process, enhancing both efficiency and the customer experience. Business owners and clients appreciate its user-friendly interface and the flexibility it offers in tailoring appointment settings to their unique requirements. With AppointEze, companies can save valuable time while ensuring their clients enjoy a hassle-free way to book appointments.