AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 76. WorkGPT for efficient meeting agenda creation

  2. 77. Ubblu for streamline meeting notes and tasks

  3. 78. Verbee for streamlining meeting agendas and notes

  4. 79. Mayday for effortless team meeting coordination

  5. 80. Heyday for automate meeting notes in real-time.

  6. 81. Timetics.ai for smart scheduling for seamless meetings

  7. 82. Stormz for streamlining meeting note-taking and follow-ups

  8. 83. Serge for streamlining meeting notes and scheduling.

  9. 84. 3Seconds for efficiently track and summarize meetings.

  10. 85. Collato for transcribe and summarize meetings effortlessly.

  11. 86. Q, Chatgpt For Slack for effortless meeting note summarization.

  12. 87. Meetrics for automated meeting organization and support

  13. 88. Humane AI Pin for streamlining note-taking during meetings

  14. 89. CueCam Presenter for streamlined virtual meeting facilitation

  15. 90. Floode for automates meeting scheduling and reminders

163 Listings in AI Meetings Assistants Available

76 . WorkGPT

Best for efficient meeting agenda creation

Overview of WorkGPT

WorkGPT serves as a valuable tool for those looking to enhance their physical fitness and optimize training routines. By offering a comprehensive suite of resources, it empowers individuals to achieve their health and fitness objectives effectively. Similar to how a proficient meeting assistant streamlines collaboration and enhances productivity, WorkGPT aids users by providing a variety of workout tools that cater to diverse fitness levels and preferences.

Among its offerings are resistance bands that introduce resistance for targeted muscle training, dumbbells for building strength, and stability balls that support core engagement and balance. For cardio enthusiasts, the jump rope presents an efficient way to boost cardiovascular health. Additionally, tools like foam rollers facilitate muscle recovery, while kettlebells enable dynamic strength training workouts. The yoga mat rounds out the selection, providing a comfortable surface for stretching and bodyweight exercises.

Incorporating these tools into fitness routines not only adds diversity but also introduces new challenges that keep individuals motivated. Much like a meeting assistant that adapts to the needs of its team, WorkGPT is designed to support users in their quest for better health, ultimately enhancing overall wellness and physical fitness.

77 . Ubblu

Best for streamline meeting notes and tasks

Ubblu is a collaborative tool designed to strengthen team alignment and boost productivity, particularly for leadership teams. It features AI-assisted note-taking capabilities, allowing users to create, organize, and retrieve ideas seamlessly. With offerings that include unlimited notes and cards, advanced search functions, and tools for organizing content through folders and tags, Ubblu helps teams streamline their workflow. The pricing structure is user-friendly, starting with a free version and moving to paid plans at $4.99 and $10.99 for more advanced features. Ubblu recognizes the importance of establishing effective processes and celebrating achievements as key elements in fostering a successful and cohesive team environment.

Pros
  • Enhanced AI search
  • Unlimited notes
  • Unlimited cards
  • Unlimited folders
  • Reminders and pin notes
  • Unlimited attached files
  • Up to 5 uploaded documents into Ask
Cons
  • Overall performance is low with low efficiency
  • Top performers may leave the company
  • Bad mood and tensions in the team indicate alignment issues
  • Lack of synchronization among team members
  • High effort required due to misalignment
  • Inadequate processes which affect alignment
  • One-on-one meetings may reveal lack of alignment
  • Lack of celebration for achievements affecting team motivation
  • Price for paid version may not justify value for money
  • No mobile version available yet

78 . Verbee

Best for streamlining meeting agendas and notes

Verbee is an advanced communication and collaboration platform designed to improve workflow efficiency and boost team productivity. Leveraging the power of GPT-4, Verbee offers a user-friendly interface that includes features like nested questioning and customizable chat options tailored to specific needs. Its innovative usage-based pricing means that users only pay for what they actually use, avoiding the constraints of traditional subscription models.

A key highlight of Verbee is its ability to facilitate real-time sharing of conversations, which allows team members to engage collaboratively in decision-making processes. Additionally, it boasts features such as role assignments, a chat collapse function, and a straightforward free sign-up, complete with initial complimentary questions for users to explore the platform's capabilities. Overall, Verbee serves as an all-in-one solution for effective communication, enhancing teamwork and streamlining various business workflows.

Pros
  • GPT-4 integration
  • Nested question feature
  • Usage-based pricing
  • Fully customizable chats
  • Role and context assignment
  • Real-time conversation sharing
  • Collapse chat feature
  • Free sign-up
  • Few free questions available
  • All-in-one communication solution
  • Streamlined Workflow
  • Enhances team productivity
  • Promotes teamwork
  • Fosters collective decision-making
  • Cost optimization
Cons
  • Requires JavaScript
  • No offline accessibility
  • Over-reliance on GPT-4
  • Dependency on usage-based pricing
  • Sharing conversations privacy concern
  • No concrete security details
  • May oversimplify complex tasks
  • Absence of multi-language support
  • Lack sophisticated administrative controls

79 . Mayday

Best for effortless team meeting coordination

Mayday is a cutting-edge calendar application that harnesses the power of artificial intelligence to enhance time management for individuals juggling busy schedules. Combining a calendar, task manager, and scheduling assistant, Mayday streamlines the planning process by automating the scheduling of meetings and tasks according to users' preferences. This smart app not only suggests the most suitable meeting times for teams but also identifies the best slots for getting tasks done, requiring minimal involvement from the user.

By offering features like automatic rescheduling, Mayday ensures that your calendar remains flexible and responsive to changes. Its mission is to mend the often-strained relationship people have with time, delivering a user-friendly tool that understands the unique pressures each person faces. Ultimately, Mayday is dedicated to fostering a healthier work-life balance and enhancing productivity, catering to both individual and team needs in a seamless manner.

80 . Heyday

Best for automate meeting notes in real-time.

Heyday is an innovative AI copilot tailored to enhance the productivity of knowledge workers. By analyzing a variety of inputs—such as emails, documents, notes, and articles—Heyday generates valuable insights and easily shareable content, all while maintaining a queryable database. Its suite of features is designed to streamline workflows, enabling users to automatically craft meeting notes, draft content, and access contextualized search results. Moreover, Heyday curates a personalized knowledge base and integrates seamlessly with popular applications like Zoom, Notion, Gmail, Google Docs, Google Calendar, Slack, and Dropbox.

With a vision to evolve into a true AI thought partner, Heyday is particularly focused on serving executive coaches. The platform addresses their specific needs by helping to generate insightful session notes, uncover conversation patterns, and create genuine thought leadership materials. Founded by Samiur, who draws from personal experience with ADHD and has a strong background in machine learning, Heyday is committed to leveraging automation and AI to empower individuals in their professional journeys.

Pros
  • Draws from your conversations and notes
  • No extra work
  • Augments your workflow
  • Creates a database of your wisdom based on your conversations, emails, documents, and notes
  • Generates notes with zero clicks
  • Shows context about clients in your calendar
  • Goal to build an AI thought partner for all knowledge workers
  • Helps executive coaches with automatic session notes, pattern detection, and thought leadership writing
  • Deeply understands user personas' problems and workflows
  • Aids in improving memory through curating information into topics
  • Resurfaces past research alongside relevant search results
  • Curates information into topics to improve memory
  • Resurfaces excerpts from reading and documents alongside articles
  • Integrates with various apps like Zoom, Notion, Gmail, Google Docs, Google Calendar, Slack, and Dropbox
  • Transforms emails, documents, notes, and articles into insights and shareable content
Cons
  • The team doesn't seem to care about product feedback
  • Search interface has stagnated
  • Extension has become more annoying with highlighting keywords
  • Extension has become more annoying
  • Limited app integrations
  • May lack personalized insights compared to other AI tools
  • Higher price point compared to some competitors
  • Missing features in comparison to other AI tools
  • No mention of advanced AI capabilities
  • Potential lack of customization options
  • Limited automation features
  • No specific cons or missing features were found in the document related to Heyday.
  • No specific cons mentioned in the provided content.
  • No specific cons or missing features for Heyday were mentioned in the provided document.

81 . Timetics.ai

Best for smart scheduling for seamless meetings

Timetics.ai is a cutting-edge scheduling tool that leverages artificial intelligence to optimize the planning of both online and offline meetings and events. Its user-friendly platform delivers tailored meeting suggestions, organizes seating arrangements, and simplifies event management, all aimed at boosting productivity. With features such as automated scheduling, customizable seating based on specific niches, a comprehensive event management solution, and secure payment processing, Timetics.ai caters to a diverse range of industries, including professional services, coaching, education, legal and financial sectors, and fitness trainers. The platform also utilizes AI to offer personalized recommendations based on users' booking history, ensuring a seamless experience. Timetics.ai presents various pricing options that can accommodate teams of different sizes, making it a versatile choice for any organization looking to enhance their scheduling efficiency.

Pros
  • Streamline the planning of appointments, booking, and business activities with features like automated scheduling, seating arrangements, event management, and the power of AI.
  • Quickly and conveniently plan meetings while on the move, streamlining your schedule management and enhancing productivity.
  • Effectively handle all your appointment-related tasks, enhancing your time management capabilities and boosting productivity.
  • Effectively manage seating arrangements for your event attendees, guaranteeing all participants have a smooth experience.
  • Utilize the potential of AI-driven automation to simplify processes and extend productivity across your tasks and projects.
  • Unlock personalized user-friendly drag-and-drop design on a digital canvas.
  • Explore specialized solutions tailored to your unique niche requirements.
  • Enhance event experiences with intelligence-driven enhancements and insights.
  • Get started with our user-friendly platform, where you can easily add members to your meetings, set availability, and efficiently manage your meeting schedules.
  • Optimize your meetings while ensuring everyone's availability is accounted for, growing your business.
  • Tailor your web address to reflect your brand, making it memorable and distinctive for your audience.
  • Simplify business bookings with niche-based seating arrangements.
  • Seamlessly plan and execute events with precision using advanced automation and intelligent tools.
  • Enjoy the peace of mind that comes with robust secure payment gateways for efficient billing and payment management.
  • Perfect for service providers and corporations, offering automation for repetitive business tasks.
Cons
  • AI chatbot feature is on the roadmap, not currently available
  • Limited number of recurring meetings in lower-tier plans
  • No mention of advanced customization options
  • Lack of information on offline QR code check-in feature
  • ChatBot feature is still in development
  • Missing details on niche-based onboarding
  • No mention of real-time analytics features
  • Limited payment gateway options compared to other tools
  • Absence of agency accounts at the moment
  • No information on multi-tier ticket pricing
  • Limited free plan with only 2 meetings allowed
  • ChatBot feature still on the roadmap
  • Offline QR code check-in available only on the Professional plan
  • Agency accounts feature still in development
  • Missing feature comparisons with other AI scheduling tools

82 . Stormz

Best for streamlining meeting note-taking and follow-ups

Stormz is a dynamic digital collaboration platform designed to optimize remote workshops and brainstorming sessions. Co-founded by Alexandre Eisenchteter, the platform stands out for its user-friendly approach and adaptability, catering to in-person, hybrid, and fully remote gatherings of various sizes.

With a range of innovative features, including AI-enhanced brainstorming, live surveys, idea clustering, and personalized thought pathways, Stormz empowers users to foster engaging discussions and streamline decision-making. The platform has been well-received for its intuitive interface and ability to facilitate smooth interactions among participants, making it a preferred choice for facilitators.

In addition to enhancing collaboration, Stormz is committed to sustainability, championing eco-friendly practices and promoting remote work as a means to lower carbon emissions associated with traditional meetings. Overall, Stormz combines technology and environmental consciousness, providing a seamless experience that enriches collaboration while supporting a more sustainable future.

Pros
  • One-click idea clustering
  • Live surveys and quizzes
  • Generates personalized thought lines
  • Auto-generate ideas
  • Creative illustration of ideas
  • Generates 'How Might We' questions
  • Refine ideas feature
  • Idea group labeling
  • Free trial available
  • Generate idea variations
  • Idea enhancement guidance
  • Listing pros and cons
  • Designed for facilitators
  • 'Workshop V2' for concept development
  • Votes and comments on ideas
Cons
  • No API mentioned
  • No desktop application
  • Dependent on online connection
  • No SDK offered
  • No clear data security measures
  • No free version (trial only)

83 . Serge

Best for streamlining meeting notes and scheduling.

Serge is a robust self-hosted personal assistant designed with a strong emphasis on privacy and data security. Ideal for individuals who prioritize control over their information, Serge is easy to set up using just a single Docker command, creating a secure environment that operates without remote APIs, data collection, or advertisements. Users can access Serge through a convenient web interface at http://localhost:8008, making it simple to engage and receive assistance. Additionally, Serge supports community interaction via GitHub and Discord channels, fostering collaboration, support, and knowledge sharing among users. By putting data privacy at the forefront, Serge stands out as a reliable alternative in the realm of personal assistant tools.

84 . 3Seconds

Best for efficiently track and summarize meetings.

3Seconds is an innovative meeting assistant designed to boost productivity and streamline collaboration during meetings. Featuring tools like the Spotlight Moderator, which facilitates seamless meeting flow and offers strategic suggestions, 3Seconds also includes Key Notes to emphasize critical discussion points. Its Time Keeper function ensures that meetings stay on track, while automatically generated actionable items simplify task delegation and workflow management. With a focus on enhancing meeting outcomes, 3Seconds provides a user-friendly experience that empowers teams to collaborate more effectively and achieve their goals.

85 . Collato

Best for transcribe and summarize meetings effortlessly.

Collato is an innovative AI-powered meeting assistant that streamlines the process of capturing and organizing meeting content. Designed to enhance team collaboration, Collato transforms various forms of media, such as transcripts, images, and audio recordings, into tailored documents using customizable templates. This platform not only saves valuable time by delivering accurate transcripts but also enables users to swiftly generate documents from meeting notes.

Founded by Ivo and Sebastian, Collato prioritizes knowledge sharing and aims to bridge gaps between different departments and tools within organizations. It is built with a strong focus on data protection, boasting SOC 2 certification and GDPR compliance, ensuring that user information is securely encrypted.

Collato offers a free plan that allows users to record up to 10 hours of meetings each month, along with unlimited document creation possibilities. For those requiring more extensive recording capabilities, a PRO plan is available. The AI assistant facilitates productivity by summarizing discussions, highlighting key points from documents, and providing immediate insights that help users stay organized. Moreover, the platform allows organizations to invite multiple team members and assign varying roles to enhance collaboration. Overall, Collato is a valuable tool for teams looking to improve their meeting efficiency and knowledge management.

Pros
  • Securely Encrypted
  • Unlimited AI documents from your meetings, free.
  • Let Collato handle your notes and documentation, so you can spend more time doing the work you love.
  • Turn your meetings into documents
  • Capture inspiration in all its forms, so you can get the full picture when it’s time to bring ideas to life.
  • Choose from customizable templates (or create your own) to instantly generate documents from your notes. Make better decisions based on accurate, up-to-date information, saving yourself time and a headache.
  • SOC 2 Certified
  • Collato is a powerful tool that revolutionizes the way product teams work.
  • The AI assistant helps improve productivity by organizing documents, keeping track of deadlines, and helping teams stay on top of their tasks.
  • It saves hours in manual work, allowing product teams to focus on creativity, innovation, and collaboration.
  • The user-friendly interface makes it easy to navigate and integrate into existing workflows.
  • Experience the power of AI with the AI assistant for product teams, enhancing productivity and streamlining work processes.
  • Record & transcribe your meetings
  • Include additional context
  • Turn your notes into documents
Cons
  • Unused recording hours do not roll over to the next month
  • No discounts provided to students or NGOs
  • No ability to roll over unused recording hours to the next month
  • No discounts offered to students or NGOs
  • No automatic rollover of unused recording hours to the next month
  • Monthly recording limits are set back to zero every 30 days
  • No student or NGO discounts available
  • No rollover of unused recording hours
  • Recording limits reset to zero every 30 days after registering
  • No rollover of recording hours to the next month

86 . Q, Chatgpt For Slack

Best for effortless meeting note summarization.

Q, ChatGPT for Slack, is a cutting-edge AI tool designed to boost team collaboration within the Slack environment. This application harnesses the capabilities of OpenAI's GPT-4, enabling users to interact with content in innovative ways. Key features include the ability to read and summarize articles and files on demand, ensuring that information is easily digestible during meetings. With options for customizing user inputs and choosing between GPT-3.5 and GPT-4 models, teams can tailor their experience for either cost savings or enhanced accuracy. Q also emphasizes privacy, not retaining conversation data for future training and adhering to data retention regulations, making it a secure choice for organizations. Ideal for busy professionals, Q serves as an invaluable meeting assistant, streamlining communication and enhancing productivity in collaborative settings.

87 . Meetrics

Best for automated meeting organization and support

Meetrics is an innovative platform that leverages artificial intelligence to boost the efficiency of business collaboration and meetings. It simplifies the entire meeting process by offering features that enhance preparation, facilitate smooth execution, and empower teams. With Meetrics, users can easily define meeting goals, create structured agendas, and access intelligent support to ensure their meetings yield successful outcomes. The platform seamlessly integrates with existing tools and provides analytics directly within calendars, allowing teams to track their performance and improve decision-making. However, it is worth noting that Meetrics does not support offline access, provides only a limited free version, engages in extensive data collection, and relies on third-party tools for full functionality.

Pros
  • Streamlines meeting preparations
  • Automated meeting execution
  • Productivity enhancement
  • Three-step meeting guide
  • Smart agenda settings
  • Seamless integration with tools
  • Simplified user interface
  • No additional learning required
  • Intelligent meeting support
  • Team empowerment feature
  • In-calendar analytics dashboard
  • Meetrics Run for follow-ups
  • Meetrics Score for feedback
  • Transforms tedious meetings
  • Encourages productive contribution
Cons
  • Limited free version
  • Invasive data collection
  • Dependency on third-party integrations
  • No mobile application
  • Possibly overwhelming for non-tech users
  • Limited languages support
  • No API Access
  • Restricted customizability
  • Pending future features

88 . Humane AI Pin

Best for streamlining note-taking during meetings

The Humane AI Pin is an innovative wearable device designed to serve as a personal assistant and enhance everyday interactions without the need for smartphones. It offers a range of functionalities including making calls, sending messages, capturing photos, and managing digital tasks. One of its standout features is its digital assistants, which currently support various activities and will expand to include specialties like nutrition and shopping in the future.

The AI Pin prioritizes user privacy by activating only upon command and includes a Trust Light to ensure transparency during use. Its intuitive voice control and unique Laser Ink display allow for easy engagements, projecting information directly onto the user's hand for quick access to essential functions.

By reducing the reliance on smartphones, the Humane AI Pin encourages users to be more present in their lives, fostering connections and enhancing overall experiences. This compact device brings seamless integration of AI capabilities, making it an ideal companion for navigating daily tasks efficiently.

Pros
  • Categorizes cookies by type
  • Secure log-in feature
  • Consent preference adjustments
  • Functional cookies for social media
  • Collects anonymous feedback
  • Integrates third-party features
  • Visitor interaction insights
  • Tracks visitor count
  • Analyzes bounce rate
  • Identifies traffic source
  • Generates analytics reports
  • Evaluates key performance indexes
  • Personalized advertisements
  • Tracks previously visited pages
  • Analyzes ad campaign effectiveness
Cons
  • Highly cookie-dependent functionality
  • Lacks real-time data analysis
  • Uncategorized cookie category
  • No performance cookies
  • Limited personalization capabilities
  • Relies on third-party analytics
  • No built-in ad management
  • Basic user experience enhancement
  • Data storage period varies
  • Lacks comprehensive performance analysis

89 . CueCam Presenter

Best for streamlined virtual meeting facilitation

CueCam Presenter is a groundbreaking application designed for Mac users that revolutionizes the way content is shared during video calls. By leveraging an iPhone as a high-definition camera and a teleprompter, it enhances the professionalism of presentations, allowing users to maintain eye contact with their audience. Additionally, it can connect with an iPad, incorporating features like the Video Pencil for dynamic annotations over shared screens.

The app functions as a virtual camera and microphone, easily integrating with any Mac application to mix live video, graphics, and audio without the need for external software like OBS Studio. CueCam Presenter simplifies the process of delivering presentations by offering convenient features such as script portability and a streamlined teleprompter system. It also provides enhanced capabilities for Apple devices, making it possible to utilize older iPhones as supplementary cameras. With its Suite plan, users can effortlessly plan and conduct presentations that include cue cards, slides, videos, and live titles for a cohesive and engaging experience.

Pros
  • Virtual Camera and Microphone: Utilize a special camera and microphone in any Mac app for advanced graphics and audio mixing.
  • Instant Content Sharing: Share pictures, videos, app windows, or connected cameras with a click from the status bar menu.
  • Advanced Presentation Tools: Plan and run presentations with cue cards, teleprompter, slides, videos, and live titles.
  • Virtual Camera and Microphone for advanced graphics and audio mixing
  • Instant Content Sharing with one click from the status bar menu
  • Advanced Presentation Tools including cue cards, teleprompter, slides, videos, and live titles
  • Companion Apps for Apple Devices enhance webcam presentations
  • Ease of Use with no complicated configurations or setups
  • Generous discounts for students and teachers
  • Virtual Camera and Microphone feature for advanced graphics and audio mixing
  • Instant Content Sharing for easy sharing of various types of content
  • Advanced Presentation Tools like cue cards, teleprompter, slides, videos, and live titles
  • Smart scripts for planning and running presentations efficiently
  • Companion Apps for Apple Devices to enhance webcam presentations
  • Ease of Use with no complicated configurations required
Cons
  • Complicated to set up compared to OBS Studio
  • Limited scripting capabilities compared to ChatGPT
  • May not offer as extensive features as other AI tools in the industry
  • Missing features like advanced video editing capabilities
  • May not justify the value for money compared to other AI tools
  • No cons were provided in the documents.
  • Missing information on the limitations or drawbacks of CueCam Presenter were not explicitly outlined in the document.

90 . Floode

Best for automates meeting scheduling and reminders

Floode is an innovative AI-powered executive assistant designed to enhance your communication efficiency across various messaging platforms and email. By consolidating all your conversations into a single, organized space, Floode simplifies inbox management through smart sorting, labeling, and summarization of messages. It goes a step further by offering assistance in drafting replies with intuitive prompts, managing schedules, and organizing tasks. With personalized folders for tailored management and a keen ability to adapt to your unique writing style, Floode provides a seamless user experience. Committed to user privacy, it guarantees that your data is never sold, while also supporting multi-language commands to accommodate a diverse range of users. Whether you're navigating professional or personal communications, Floode is your reliable partner in improving productivity and streamlining interactions.

Pros
  • Automates communication tasks
  • Streamlines conversations
  • Centralizes all conversations
  • Customizable folder organization
  • Adapts to user's writing style
  • Offers keyboard shortcuts
  • Respects user privacy
  • Doesn't sell user data
  • Future vision for workplace communication
  • Sorts and labels messages
  • Schedules tasks on autopilot
  • Unifies messaging platforms
  • Automates email management tasks
  • Enhances workflow
Cons
  • Possible inbox management overload
  • Only supports certain platforms
  • May not fully capture context
  • Limited personalization features
  • Functionality dependent on learning habits
  • Messaging threads mixed
  • Unsupported for non-English languages
  • No offline mode