AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 16. Avoma for ai meeting notes and transcriptions

  2. 17. Sembly AI for automate meeting notes and follow-ups

  3. 18. Noota for real-time meeting summary generation

  4. 19. Sessions.us for streamline team scheduling and collaboration.

  5. 20. Sendsteps for boost meeting engagement and results

  6. 21. Circleback for smart meeting summaries and action tracking.

  7. 22. Parrot Ai for effortless meeting transcription and summaries

  8. 23. Wudpecker for streamlined meeting note-taking and insights.

  9. 24. Rewind AI for meeting notes summarization tool

  10. 25. Voyp for streamlining meeting scheduling effortlessly

  11. 26. Rise for streamlining meeting agenda and notes

  12. 27. Vimcal for efficient scheduling for team meetings

  13. 28. Krisp AI Meeting Assistant for automated meeting note capture and sharing

  14. 29. Try Martin for streamlining meeting coordination and reminders

  15. 30. Rewatch for automate meeting notes and summaries

163 Listings in AI Meetings Assistants Available

16 . Avoma

Best for ai meeting notes and transcriptions

Avoma, short for "A Very Organized Meeting Assistant," was established in late 2017 to transform the way meetings are conducted. With a unique blend of Human Intelligence and Artificial Intelligence, Avoma aims to enhance meeting productivity and streamline communication among knowledge workers. The company is driven by a vision of reimagining collaboration, helping individuals and organizations achieve their goals more efficiently. Avoma's mission is centered on eliminating low-value tasks and empowering users to focus on what truly matters. Core values such as transparency, curiosity, and gratitude guide their approach, alongside principles that emphasize entrepreneurial ownership and a commitment to continuous improvement. In essence, Avoma seeks to refine the meeting experience, making it more effective and rewarding for everyone involved.

Pros
  • AI Meeting Assistant
  • Real-time Transcription (Coming soon)
  • Call Listening
  • Collaboration
  • Past 6 months
  • Past 1 year
  • Past 1.5 years
  • Past 2 years
  • Past 3 years
  • Usage Intelligence
  • Viewing Usage Dashboard (Coming soon)
  • Coaching Usage Dashboard (Coming soon)
  • Conversation intelligence
  • Interaction Skills (Talk time, Monologue, etc.)
  • Topic & Talk-Pattern Intelligence
Cons
  • The pricing may not justify the value for money, considering their price compared to competitors
  • Missing features: Real-time Transcription, Call Listening, Past 6 months Usage Intelligence, Viewing Usage Dashboard, Coaching Scorecards, Roleplay Coaching Assistant, and other Coaching features
  • Missing integrations with conferencing tools like Google Meet, Microsoft Teams, GoToMeeting, UberConference, Hivefive
  • Limitation on the number of recorded meetings per user per month (e.g., 10 meetings for certain plans)
  • Max recording length per meeting is limited (e.g., 35 mins for a certain plan)
  • Recording storage duration is limited (e.g., 6 months for a certain plan)
  • Lack of flexibility in pricing plans
  • Missing functionality such as Automatic Recording Minutes, Human-like AI Generated Notes, Custom Keyword-based Notes, and Custom Trigger Prompt-based Notes
  • Absence of features like Real-time Coaching Assistant and Answer Assistant
  • No option for unlimited Real-time Lead Qualification and Routing
  • No mention of cons or missing features in the provided documents.
  • One-time fee may occur based on volume
  • Missing features such as Real-time Transcription, Call Listening, and Coaching Scorecards
  • No detailed information on the extent of AI assistance in comparison to other AI tools in the industry
  • Limited to 10 recorded meetings per user per month with a maximum recording length per meeting

17 . Sembly AI

Best for automate meeting notes and follow-ups

Sembly AI is an innovative platform that enhances meeting productivity through advanced AI technology. By automating note-taking, it efficiently captures essential aspects of discussions, such as key decisions, requirements, and action items. This tool is adept at identifying risks and highlighting significant facts, including financial data, ensuring that nothing important is overlooked during meetings.

With features that facilitate easy sharing of notes and exporting transcripts, Sembly AI makes it simple to keep track of conversations. It also supports multiple languages, catering to diverse teams. The integrated virtual assistant, Semblianâ„¢, further boosts meeting efficiency by providing insights, automating follow-ups, and offering personalized prompts to enhance interactions. Compatible with major video conferencing platforms like Zoom, Google Meet, Microsoft Teams, and Webex, Sembly AI stands out as a comprehensive solution for improving meeting outcomes and ensuring that discussions are both productive and well-documented.

Pros
  • Records and transcribes meetings
  • Generates smart summaries
  • Compatible with Zoom
  • Compatible with gMeet
  • Compatible with MS Teams
  • Compatible with Webex
  • Automatically attends meetings
  • Detects action items
  • Detects decisions
  • Pinpoints important topics
  • Speaker identification
  • Clears filler words
  • Unique 'Glance View meeting summary'
  • Automates follow-ups
  • Compatible with Zoom, gMeet, MS Teams, Webex
Cons
  • Limited language support
  • Data retention limitations
  • Dependence on voice commands
  • Risk of misinterpretation
  • May miss context during discussions
  • Privacy concerns
  • Limited support for offline conversations
  • Limited workspace member capacity
  • Unclear voice identification feature

18 . Noota

Best for real-time meeting summary generation

Noota is an innovative meeting assistant that leverages artificial intelligence to streamline the note-taking process during meetings. It captures real-time notes and utilizes conversation intelligence to extract key insights, making it an invaluable tool for professionals across various fields, including sales, academia, recruitment, consulting, and healthcare. Beyond basic transcription, Noota enhances user experience with features like screen recording, allowing for a comprehensive documentation of discussions. This tool not only helps in organizing meeting notes but also integrates with Customer Relationship Management (CRM) systems, aids in training teams, boosts recruiting efficiency, and accelerates deal closures. With Noota, professionals can focus more on the conversation and less on manual note-taking, ensuring that valuable information is never lost.

Pros
  • No Credit Card Required
  • Automated note-taking
  • Custom meeting reports
  • Real-time guidance
  • Meeting screen recording
  • Conversation intelligence
  • CRM integration
  • Turns calls into business intelligence
  • Serves a variety of industries
  • Not just for meetings
  • Generates transcription
  • Useful for Sales teams
  • Useful for academics and research
  • Useful for recruiting purposes
  • Serves variety of industries
Cons
  • Limited number of transcriptions
  • High dependency on CRM
  • Limited storage on free version
  • Potentially inaccurate transcriptions
  • Limited browser extension compatibility
  • Subscription needed for advanced features
  • No multi-language support in free version
  • Limited translation languages
  • Business package billed annually only

19 . Sessions.us

Best for streamline team scheduling and collaboration.

Sessions.us is an advanced virtual meeting and webinar platform that aims to elevate online collaboration. It boasts an array of features that streamline the scheduling process, facilitate chat rooms, enable cloud storage, and offer transcription services. Leveraging cutting-edge AI technology, Sessions.us guarantees high-definition video and audio quality, making virtual interactions more engaging and effective. The platform also supports various integrations, helping teams create interactive agendas and collaborative workspaces. With a strong emphasis on data security, Sessions.us implements a consent mechanism and utilizes cookies to optimize user experience and maintain system efficiency.

Pros
  • Comprehensive platform
  • Scheduling capacity
  • Transcription services
  • Chat rooms setup
  • Cloud storage provision
  • Highly interactive platform
  • Consent mechanism
  • Detailed usage statistics
  • Insights into visitor behavior
  • Cookie supported user interaction
  • Distinguishes humans and bots
  • Load balancing
  • Data protection standards
  • Engaging virtual meetings
  • Single Interface for features
Cons
  • No physical location meetings
  • Heavy reliance on cookies
  • Limited to online interactions
  • Data tracking can be intrusive
  • No mention of mobile app
  • Only available in English
  • No end-to-end encryption mentioned
  • No mention of GDPR compliance
  • Limited third-party integration described
  • Uses multiple third-party providers

20 . Sendsteps

Best for boost meeting engagement and results

Sendsteps is a tool designed to enhance audience engagement during live presentations, lectures, or events by integrating interactive elements such as polls, surveys, and quizzes that participants can respond to in real-time using their phones, tablets, or computers. This tool aims to transform traditional one-way presentations into interactive experiences, fostering discussions, measuring audience comprehension, and making presentations more captivating. Key features of Sendsteps include an AI Presentation Generator, live polling, live Q&A sessions, surveys/feedback options, and animated backgrounds. Users can customize their interactive content and benefit from AI assistance in creating presentations efficiently. Sendsteps has different pricing tiers catering to varying user needs, ranging from a free plan with limited features to professional and enterprise plans offering more extensive functionalities like unlimited AI presentations, advanced poll types, and team training options.

Founded by Mike Coumans and Steven Blom in 2008, Sendsteps aims to revolutionize how presentations and meetings are conducted by leveraging the power of artificial intelligence. The platform enables presenters to create engaging content, receive valuable feedback from the audience, and foster active participation. Sendsteps has a global reach, with users in over 150 countries, generating over 100,000 presentations monthly and collecting millions of responses annually. The company emphasizes core values such as empowerment, uniqueness, and entertainment, striving to provide a memorable and valuable interactive presentation experience. The team behind Sendsteps comprises passionate individuals dedicated to creating innovative solutions for interactive presentations.

Pros
  • AI Presentation Generator
  • Live polling
  • Live Q&A sessions
  • Surveys / Feedback
  • Animated background
  • AI-assisted presentations save time
  • Encourage active engagement for better meeting results
  • Interactive activities promote message understanding and strategic discussions
  • Save time creating presentations with AI or use our AI Quiz Maker
  • Promote effective communication and student understanding
  • Stimulate healthy competition, boosting student motivation and efficiency
  • Make learning fun
  • Enhance the enjoyment of the event and contacts with participants
  • Get closer with your audience through interactive activities
  • Distinguish your event with a unique, immersive, and memorable experience
Cons
  • Limited interactive audience size in lower-priced plans
  • Limited interactive functionality in lower-priced plans
  • Advanced features like phone support only available in higher-priced plans
  • Missing features compared to other AI tools in the industry

21 . Circleback

Best for smart meeting summaries and action tracking.

Circleback is a cutting-edge meeting assistant platform that harnesses the power of artificial intelligence to streamline the recording and transcription of both online and in-person meetings. With its ability to generate comprehensive post-meeting summaries, action items, and notes, Circleback enhances collaboration and efficiency for teams.

This user-friendly tool integrates seamlessly with popular calendar apps and meeting platforms, including Zoom, Google Meet, Microsoft Teams, and WebEx, allowing for transcriptions in over 100 languages. Circleback also boasts robust features such as automated note-taking, AI-driven search capabilities, and powerful automation tools, making it an invaluable resource for modern workplaces.

Furthermore, it offers integration with numerous widely-used applications like Slack, Notion, HubSpot, and Salesforce, ensuring that your workflow remains uninterrupted. Prioritizing data security, Circleback encrypts information both in transit and at rest, providing users with control over access and sharing. Teams can easily distribute meeting notes via shareable links or email, facilitating effective communication and follow-up. Circleback is not just a tool; it's a partner in enhancing productivity and ensuring that no detail from your meetings is overlooked.

Pros
  • Effortlessly captures essential information during client meetings
  • Increases client capacity while improving accuracy and organization of records
  • Great job with summarizing meetings and creating a list of action items
  • Helps increase and streamline team communication
  • Automatically creates summaries, action items, and transcripts for meetings
  • Supports over 100 languages spoken in meetings
  • Provides meeting notes within minutes of meetings ending
  • AI-driven notes, action items, and transcription for unlimited meetings
  • Calendar integration and meeting auto-join
  • AI-powered search across all meetings
  • Workflow automations to identify insights from meetings and integrate with various platforms
  • Import recorded audio and video conversations
  • Automatically shares notes and action items via email
  • Provides speaker identification for clear transcripts and notes
  • Private and secure meetings with encrypted data
Cons
  • No cons mentioned in the document.
  • No cons were listed
  • No specific cons or negative feedback mentioned in the provided documents.
  • No cons were found in the documents provided.

22 . Parrot Ai

Best for effortless meeting transcription and summaries

Parrot AI is an innovative collaboration tool that elevates traditional meeting recorders and note-taking applications. It provides an AI-driven workspace tailored for businesses, allowing users to effortlessly record, transcribe, and securely store meetings. Users can manage permissions for shared recordings, generate easily editable notes, and outline actionable items, fostering seamless collaboration and enhancing corporate knowledge. Additionally, Parrot AI offers features such as intelligent search and Chat AI, which help users gain deeper insights and brainstorm effectively. With a strong focus on security and privacy, Parrot AI adheres to rigorous compliance standards, including SOC2 Type II, HIPAA, GDPR, and CCPA. Trusted by over 10,000 companies, Parrot AI turns conversations into tangible outcomes, making it an essential tool for modern workplaces.

Pros
  • Capture and Transcribe: Automatically record and transcribe meetings to make the spoken content easily accessible.
  • Organize Knowledge: Intelligently sort and summarize conversational knowledge from various platforms like Zoom and Microsoft Teams.
  • Searchable Content: Use AI-assisted search to find information and context from your conversations efficiently.
  • Secure Workspace: SOC2 Type 2 GDPR and CCPA compliant environment to ensure data privacy.
  • Collaborative Pages: Create and edit video-rich pages that facilitate collaboration and ideation among team members.
  • Security and privacy designed in from the start
  • Trusted by over 10,000 companies
  • Intelligently captures and organizes conversational knowledge
  • Prepares meeting summaries organized by topic and potential action items
  • Organizes knowledge in video-rich, editable pages
  • AI assistant can brainstorm ideas and draft content
  • AI-assisted search finds matches effortlessly
  • Summarizes conversations providing needed context
  • Offers a secure workspace environment
  • Never shares data or trains AI model on user data
Cons
  • No specific cons or limitations of using Parrot AI were identified in the provided documents.
  • No specific cons were found in the provided documents.
  • No specific cons or disadvantages of using Parrot AI were mentioned in the provided documents.

23 . Wudpecker

Best for streamlined meeting note-taking and insights.

Wudpecker is an innovative AI-driven meeting assistant that streamlines the process of capturing and organizing meeting insights. With its ability to generate precise summaries and transcripts powered by ChatGPT, Wudpecker enhances communication and collaboration in diverse environments. The tool supports over 100 languages and adapts seamlessly to recognize different speakers within a single meeting, making it ideal for multicultural teams.

Designed with user-friendliness in mind, Wudpecker prioritizes data privacy and security, employing encryption and adhering to GDPR standards. Users benefit from customizable meeting notes, enabling them to structure and highlight key information in a way that suits their needs. With secure storage on EU servers, Wudpecker ensures the protection of sensitive data.

Testimonials from users frequently emphasize how Wudpecker saves time, boosts productivity, and effectively captures essential details, making it a valuable asset for anyone looking to improve their meeting outcomes.

24 . Rewind AI

Best for meeting notes summarization tool

Rewind AI serves as a cutting-edge meetings assistant, tailored to enhance productivity through personalized support. By harnessing user interactions—such as audio and screen data—Rewind discreetly captures and processes this information in real-time. It efficiently compresses, transcribes, and securely stores recordings locally, ensuring that all sensitive data remains on the user's device.

Ideal for streamlining workflows, Rewind automates essential tasks like summarizing meetings and drafting correspondence, which simplifies follow-ups and enhances communication. Built for Apple Silicon chips, it operates with minimal CPU usage, allowing users to maintain performance without sacrificing resources. Above all, Rewind prioritizes user privacy, with all data kept confidential and only shared for specific functionality when necessary. This makes it a reliable and efficient tool for anyone seeking to optimize their meeting management process.

25 . Voyp

Best for streamlining meeting scheduling effortlessly

VOYP, or "Voice Over Your Phone," is an intelligent application designed to streamline the process of making appointments and reservations through a user-friendly interface. It allows users to engage with the app using either voice commands or text, making it accessible for individuals who may face challenges such as speech disabilities or social anxiety.

With its AI-driven assistant, VOYP ensures an efficient communication experience, handling calls and interactions on behalf of the user. Key features include unlimited calling to selected international destinations, support for multiple languages, and advanced AI capabilities that enhance usability. Subscribers also benefit from additional tools like the Context Assistant for better understanding call specifics and a Copilot feature that offers guidance when needed.

Overall, VOYP serves as an innovative solution for managing appointments and reservations, promoting independence and convenience while catering to a wide range of user needs. Its hands-free approach makes it an appealing option for anyone seeking a more efficient way to handle communications.

Pros
  • AI-Powered Assistant
  • Unlimited Calls
  • Advanced AI and Cloud Technology
  • AI-Powered Assistant: VOYP utilizes artificial intelligence to handle tasks like making appointments and booking reservations through simple voice commands.
  • Unlimited Calls: Subscribers can make unlimited calls to selected locations worldwide.
  • Multilingual Support: Offers a variety of languages and voice options to match user preferences.
  • Advanced AI and Cloud Technology: Powered by the latest large language models and generative AI within modern cloud frameworks.
Cons
  • No specific cons or missing features listed in the available documents.
  • Pricing may vary between regions
  • No specific cons or missing features mentioned in the provided content
  • Limited voices compared to other AI tools in the industry
  • Missing feature: Call recording is a paid feature
  • Missing feature: Call automation features are not mentioned
  • Missing feature: Limited information on integrations with third-party services
  • No detailed information on the accuracy of the AI assistant
  • Lack of information on customer support quality
  • No mention of AI assistant customization options
  • Unclear data security and privacy policies
  • No information on user satisfaction or reviews
  • No specific cons or missing features were mentioned in the provided documents for the Voyp app.

26 . Rise

Best for streamlining meeting agenda and notes

Rise is an innovative platform tailored to help teams manage their projects and tasks efficiently. With a focus on organization, Rise consolidates tasks derived from meetings and project-related activities into a single cohesive space. It boasts a unified inbox that allows team members to quickly identify and address tasks that need immediate attention. Additionally, Rise facilitates the tracking of milestones and project updates, providing a clear overview of progress at any given moment. By enhancing collaboration and simplifying task management, Rise empowers teams to stay on track and work together seamlessly.

27 . Vimcal

Best for efficient scheduling for team meetings

Vimcal is a powerful calendar solution tailored for individuals and teams seeking to optimize their time and enhance productivity. With its user-friendly interface, Vimcal stands out by offering features such as color-coded event organization, a unified view for managing multiple calendars, and seamless integration with social profiles. The tool allows users to create events using natural language, making scheduling quicker and more intuitive.

Additionally, Vimcal includes a "Do Not Disturb" mode to minimize distractions during focused work periods. Its AI-driven scheduling assistance and easy time zone management help users save valuable time. Supporting both Google and Outlook/Exchange accounts, Vimcal has garnered positive feedback from users and industry experts alike, who appreciate its ability to streamline the scheduling process and boost overall efficiency.

Pros
  • Streamlines cross-zone scheduling
  • Booking links feature
  • Keyboard shortcuts
  • Color coding
  • Efficient poll system
  • Accessible on desktop
  • Compatible with iOS
  • Available as Chrome Extension
  • Compatible with Google accounts
  • Compatible with Outlook/Exchange accounts
  • Lightning-fast operations
  • Natural language commands
  • Saves significant user time
  • Mobile-focused design
  • Easy time zone management
Cons
  • Limited platform availability
  • No Android support
  • Limited email compatibility
  • No free version
  • No offline capabilities
  • No video conference integration
  • Limited 'Do Not Disturb' customization
  • Limited user endorsements
  • Limited company information

28 . Krisp AI Meeting Assistant

Best for automated meeting note capture and sharing

Krisp AI Meeting Assistant is an innovative tool designed to elevate the online meeting experience. It provides a range of features that improve communication and collaboration, such as advanced noise cancellation, precise transcription services, and comprehensive meeting summaries. With the ability to automatically generate meeting notes, assign tasks, and establish deadlines, Krisp seamlessly integrates into any conferencing platform, enhancing productivity for teams. Additionally, it offers unlimited free transcriptions and synchronized playback capabilities that align with transcriptions for efficient review. Recognized for its contributions to the field, Krisp has received multiple accolades, including the Webby Awards and a spot on Forbes’ "AI 50" and TIME's "Best Inventions of 2020.

Pros
  • Single button noise elimination
  • Transcribes and summarizes meetings
  • Generates templates for notes
  • Free unlimited transcriptions
  • Bot-free experience
  • Works with any voice app
  • No plugins or extensions required
  • Compatible with SDK integration
  • Recognized by Gartner and Forbes
  • Secure local data processing
  • Real-time transcription
  • Automatic recording of meetings
  • Accent localization for global communication
  • Meeting transcription for call centers
  • Summarize and delegate tasks
Cons
  • No multi-language transcription support
  • Doesn't specify storage limit
  • Dependency on stable Internet connection
  • Potential errors in automated summary
  • Transcription deletion permanent
  • Requires download and installation
  • Lack of transcription correction feature
  • Requires manual sharing of transcripts
  • Lack of on-screen notification for transcription

29 . Try Martin

Best for streamlining meeting coordination and reminders

Try Martin is an innovative AI voice assistant that focuses on improving the quality of voice interactions through advanced natural language capabilities. Leveraging cutting-edge models such as GPT-4 and Claude-3, it excels in delivering personalized and context-aware conversations. Among its standout features are long-term memory and proactive task management, which facilitate seamless integration with various tools like email, calendars, and messaging services. Users appreciate Try Martin for its straightforward interface, customization options, and effectiveness in streamlining organizational tasks. Positioned as a valuable asset for enhancing voice-based interactions, Try Martin is particularly well-suited for meeting assistance, allowing users to manage schedules and communications effortlessly.

Pros
  • Powered by state-of-the-art AI models.
  • Including GPT-4o & Claude-3
  • Over time, Martin gets things done without you having to ask.
  • Martin can proactively brief you and set reminders for you.
  • Martin can dominate your schedule.
  • Reminds you throughout the day based on the todos you shared in the morning.
  • Can outsource communications tasks.
  • Can text others to plan and coordinate on your behalf.
  • Fully integrates with calendars and contacts.
  • Martin is highly praised for its functionality and efficiency as a personal assistant.
  • Offers a transformative experience by personalizing voice interactions.
  • Tailors responses and services according to specific preferences and needs.
  • A user-centric AI voice assistant aiming to enhance conversational experiences.
  • Focuses on natural language understanding and generation for seamless conversations.
  • Committed to user privacy and data protection.
Cons
  • No specific cons or missing features mentioned in the provided information.
  • No specific cons or missing features mentioned in the document.
  • No explicit mention of features could potentially lead to uncertainty about specific functionalities
  • Lack of detailed information on the tool's area of application or industry focus
  • The pricing might be considered high compared to other AI tools in the industry
  • No clear comparison or differentiation presented with other AI tools
  • Limited information on integrations with specific platforms or devices
  • Absence of customer reviews regarding potential cons or limitations
  • No mention of customer support quality or responsiveness
  • Lack of information on data security measures in place
  • No indication of customization options or flexibility tailored to different user needs
  • Possible lack of proactive customer communication or feedback mechanisms

30 . Rewatch

Best for automate meeting notes and summaries

Rewatch AI is an innovative meeting assistant designed to elevate productivity and streamline communication within teams. This tool offers a range of features, including automated meeting recordings and AI-driven summaries, which make it easy to capture and share essential information. Users can efficiently store, transcribe, and search video content, enhancing collaboration across various platforms. Rewatch AI supports multiple languages for transcription and translation, ensuring accessibility for diverse teams. Its seamless integration with popular tools like Google, Outlook, Zoom, and Slack simplifies workflow management. Additionally, Rewatch provides insightful analytics to track video performance. With a free trial available, businesses can easily explore the many advantages of this powerful meeting assistant.