AI Meetings Assistants

Top AI tools that streamline meetings, enhance productivity, and improve collaboration.

· March 17, 2025

In today's fast-paced work environment, meetings have become both essential and overwhelming. From endless scheduling conflicts to the daunting task of taking notes, the challenges can quickly pile up. Wouldn't it be a game-changer if someone—or something—could effortlessly support you in these areas?

Enter AI meeting assistants, a category that has evolved remarkably over the past few years. No longer limited to simple note-taking or calendar management, these tools now offer insightful summaries, action item tracking, and even suggest agenda topics tailored to your needs.

I've spent time exploring and testing a variety of AI meeting assistants to see how they stack up against one another. This guide highlights the best options on the market today, showcasing their features and unique strengths.

Whether you want to streamline your meetings, enhance productivity, or minimize the chaos, there's an AI meeting assistant here that’s sure to fit the bill. Let’s dive into the options that can transform your meeting experience.

The best AI Meetings Assistants

  1. 121. Jarvis.ai for streamlining meeting scheduling and notes.

  2. 122. TalkFlow for streamlining meeting notes and tasks

  3. 123. Villa Rocks for effortless coordination of team meetings

  4. 124. Lexi for automated meeting note summaries

  5. 125. Nectar.run for summarize meeting discussions efficiently

  6. 126. Meetext for streamline team discussions and notes

  7. 127. Meaning AI for smart follow-up summaries for meetings

  8. 128. Mavex for streamlining meeting scheduling and follow-ups

  9. 129. Rewardue for streamlining remote meeting updates

  10. 130. Focus Fox for streamlining agenda creation and notes.

  11. 131. Joia for streamlining meeting notes and tasks

  12. 132. Calendarscan for streamline meeting schedules with ai digitization

  13. 133. Floode for automates meeting scheduling and reminders

  14. 134. Teno Chat for smart task tracking during meetings

  15. 135. Dr.change for streamlining meeting preparation routines

163 Listings in AI Meetings Assistants Available

121 . Jarvis.ai

Best for streamlining meeting scheduling and notes.
Jarvis.ai

Jarvis.ai pros:

  • Simplifying request fulfillment
  • Completes any task

Jarvis.ai cons:

  • Potential for hidden costs
  • Lack of direct control

Overview of Jarvis AI

Jarvis AI is a cutting-edge SMS-based personal assistant designed to simplify the way users manage their tasks. By leveraging advanced artificial intelligence technology, Jarvis can handle a wide range of requests with ease, from straightforward inquiries to more complex projects. Users simply text their needs to the dedicated number, (888) 493-3616, and Jarvis promptly springs into action.

One of the standout features of Jarvis AI is its commitment to user satisfaction. There are no upfront fees; instead, users only pay when they are completely satisfied with the service they've received. This approach not only prioritizes reliability but also enhances the overall convenience of task management.

Whether you need help scheduling a meeting, making reservations, or organizing your daily tasks, Jarvis AI is equipped to assist. With an emphasis on efficiency and effectiveness, this innovative service aims to take the stress out of managing everyday responsibilities.

122 . TalkFlow

Best for streamlining meeting notes and tasks
TalkFlow

TalkFlow pros:

  • Voice recognition
  • Speaker Diarization

TalkFlow is an innovative AI assistant that enhances the efficiency of conversations and coding tasks. Designed to improve communication and productivity, it offers a range of features including real-time question answering, assistance with coding, voice recognition, and speaker identification through diarization. Whether you’re in a meeting or conducting an interview, TalkFlow helps by providing suggestions, generating meeting minutes, and creating actionable plans. With tailored subscription options—starter, basic, and pro—users can choose the level of assistance and transcription capabilities that best fit their needs. TalkFlow aims to streamline interactions among customers, candidates, and colleagues, making teamwork more effective and organized.

TalkFlow Pricing

Paid plans start at $20/month and include:

  • 10 hours of meeting live assistance
  • 20 hours of meeting transcription monthly
  • AI meeting notes for uploaded meeting recordings
  • History of transcripts
  • Unlimited download of uploaded and live transcripts
  • AI Assistant for online conversations

123 . Villa Rocks

Best for effortless coordination of team meetings
Villa Rocks

Villa Rocks pros:

  • Villa meetings are far more powerful and productive than IRL and videoconferencing combined
  • Villa is a VR platform for team collaboration in thrilling immersive environments

Villa Rocks cons:

  • Possible learning curve for users unfamiliar with VR technology
  • Some missing features and cons of using Villa include the 404-page errors on the website, the mention of a missing page, and the absence of detailed cons or drawbacks in the information provided across the documents.

Villa Rocks is an innovative Virtual Reality platform designed to facilitate team collaboration within immersive digital environments. It offers a versatile space for various activities, such as team meetings, conferences, and exhibitions, allowing users to create customized virtual worlds that can host up to 100 participants in a single villa, with the option to scale for larger events. The platform is crafted to boost team morale, enhance productivity, and foster a positive company culture, all while addressing the challenges of remote work-related burnout. Villa Rocks provides an engaging alternative to traditional remote meetings by transforming them into interactive experiences. It caters to a wide range of users, from small teams to large organizations, with flexible subscription plans that include free trials and monthly fees up to $30. For the best experience, Villa Rocks recommends using Meta Quest headsets, ensuring that all participants can enjoy seamless and immersive interactions.

124 . Lexi

Best for automated meeting note summaries
Lexi

Lexi cons:

  • No specific cons of using Lexi were provided in the document.

Lexi is an innovative virtual assistant tailored to enhance productivity and streamline myriad tasks, particularly in managing meetings. With its user-friendly interface, Lexi simplifies scheduling, sets reminders, and takes detailed notes, ensuring that important details are never overlooked. By adapting to individual preferences, Lexi provides a personalized experience that caters to diverse organizational needs. Whether you're coordinating video calls, tracking deadlines, or organizing agendas, Lexi proves to be an indispensable tool for anyone looking to optimize their time management and stay on top of their commitments effectively. In essence, Lexi transforms the way users approach their daily routines, making it easier to stay organized and focused.

125 . Nectar.run

Best for summarize meeting discussions efficiently
Nectar.run

Nectar.run pros:

  • Automates the process of summarizing online communication
  • Saves valuable time by providing distilled summaries

Nectar.run cons:

  • Nectar.run is not available for direct exploration, making it difficult to assess its full range of features and limitations.
  • There is limited information on the cons and missing features of Nectar.run due to access restrictions on the document.

Nectar.run is an innovative tool designed to streamline online team communication through the power of artificial intelligence. By automatically summarizing key discussions from platforms like Slack and meeting notes, Nectar empowers users to capture essential talking points for one-on-one meetings. This capability is particularly advantageous for managers who need to stay informed about their team's progress and ensure meaningful interactions with team members. With its intuitive interface, Nectar.run enhances collaboration and communication within teams, making it easier to focus on what truly matters. By transforming team interactions into insightful summaries, Nectar.run helps users save valuable time and improves the effectiveness of their discussions.

126 . Meetext

Best for streamline team discussions and notes
Meetext

Meetext pros:

  • Effortlessly summarizes classes, meetings, healthcare, and legal talks for enhanced efficiency
  • Stands out with unparalleled features

Meetext cons:

  • Lack of detailed information on cons provided in the document

Meetext is an innovative AI-driven note-taking tool designed to transform how users capture and summarize information from classes, meetings, and talks. This platform excels in enhancing efficiency by organizing and synthesizing key insights, making it an indispensable resource for teams seeking to improve collaboration and streamline communication. With its intuitive interface and unique features, Meetext ensures that important information is easily accessible and quickly digestible, allowing users to focus on what truly matters. The tool not only simplifies the note-taking process but also boosts overall productivity, making it an essential asset in any professional or academic setting.

127 . Meaning AI

Best for smart follow-up summaries for meetings
Meaning AI

Meaning AI is a cutting-edge application designed to help users take control of their smartphone habits. Acting as a digital coach for screen time management, the app offers a distinctive solution for those struggling with excessive phone use. With features that allow users to block distracting applications while still being able to unlock specific apps through a chat feature, Meaning AI promotes a healthier balance between usage and accessibility. The app leverages Apple’s Screen Time API along with advanced AI technology from ChatGPT4, creating a user-friendly experience that prioritizes both flexibility and control. This innovative approach empowers individuals to limit their scrolling time without sacrificing the ability to access essential tools effectively.

128 . Mavex

Best for streamlining meeting scheduling and follow-ups
Mavex

Mavex pros:

  • Streamline and optimize daily tasks
  • Assists with scheduling and calendar management

Mavex is an innovative AI-driven executive assistant designed to enhance the way professionals manage their daily activities. With Mavy, users can streamline scheduling, draft emails, and oversee calendar management effortlessly. By incorporating Mavy into email conversations, scheduling becomes a breeze as it suggests available time slots, confirms appointments, and organizes meetings with minimal fuss. This tool is particularly beneficial for those looking to save time and boost productivity, offering a free trial to explore its capabilities without any financial commitment. Mavy seamlessly integrates with a variety of applications, simplifying workflows and allowing users to concentrate on what they do best. With Mavex, the hectic nature of scheduling and task management is transformed into a smooth, efficient process.

Mavex Pricing

Paid plans start at $29.99/month and include:

  • Scheduling and Calendar Management
  • CC [email protected] for Scheduling on Email Threads
  • Meeting Reminders
  • Real-time Reporting
  • Graceful Time-Zone Handling
  • Access to Mavy On Chrome

129 . Rewardue

Best for streamlining remote meeting updates
Rewardue

Rewardue pros:

  • Effortless remote Stand-ups
  • Motivate, track, and recognize top performers

Rewardue cons:

  • No availability on G Chat or Microsoft Teams
  • No information on cons available in the document.

Rewardue is an innovative tool tailored to elevate team performance by simplifying remote stand-ups and enhancing employee motivation. It operates within popular platforms such as Slack and Discord, automating daily standup meetings to save time and improve efficiency. By tracking and recognizing top achievers, Rewardue fosters a culture of appreciation within teams. Its user-friendly features, such as standups and bounties, contribute to a more organized work environment without requiring teams to adopt additional software. Interested users can explore Rewardue’s capabilities through a free trial before deciding to upgrade to the Premium Plan, making it an accessible choice for teams looking to boost productivity effortlessly.

130 . Focus Fox

Best for streamlining agenda creation and notes.
Focus Fox

Focus Fox pros:

  • Stay Organized
  • Create calendar events in a flash!

Focus Fox is an innovative productivity tool designed to streamline your calendar management effortlessly. By seamlessly integrating with WhatsApp, it allows you to create calendar events while chatting, minimizing the risk of overlooking important dates and reminders. Focus Fox simplifies event planning by extracting relevant details from your conversations and confirming them with you before automatically scheduling the event in Google Calendar. This functionality enables users to focus on their primary tasks without getting bogged down by time-consuming scheduling. Furthermore, individuals interested in influencing its development can join the free beta program, offering feedback and participating in various surveys and interviews to help shape the future of Focus Fox.

131 . Joia

Best for streamlining meeting notes and tasks
Joia

Joia pros:

  • Open-Source: Joia is an open-source platform that encourages community involvement and transparency.
  • Designed for Teams: It specifically caters to collaborative team environments, enhancing shared workflows.

Joia is a versatile collaboration tool designed to enhance teamwork and streamline communication in professional settings. As an alternative to ChatGPT for Teams, it offers a platform where team members can effortlessly develop and share chatbots, making it particularly useful for managing tasks and workflows. With a strong emphasis on user privacy and open-source principles, Joia provides a centralized hub for team interactions, fostering an environment conducive to collaboration. Its unique features are tailored to improve shared project efforts, making it an excellent choice for those looking to optimize their meetings and overall productivity.

132 . Calendarscan

Best for streamline meeting schedules with ai digitization
Calendarscan

Calendarscan pros:

  • Translates paper-based calendars
  • Captures calendar photo

Calendarscan cons:

  • Doesn't support handwritten calendars
  • No mention of security measures

CalendarScan is an innovative tool that revolutionizes how we manage our schedules. By harnessing artificial intelligence, it allows users to effortlessly convert physical calendars and schedules into a digital format. With just a simple photo capture, the app intelligently interprets the contents and imports the relevant information straight into your mobile calendar. Available on both Google Play and the App Store, CalendarScan is compatible with Android and iOS devices, making it an accessible solution for anyone looking to optimize their time management. A web version is also in the works, promising to enhance usability further. By minimizing the need for tedious manual entry, CalendarScan stands out as a valuable assistant for anyone seeking to streamline their scheduling process and boost overall efficiency.

133 . Floode

Best for automates meeting scheduling and reminders
Floode

Floode pros:

  • Automates communication tasks
  • Streamlines conversations

Floode cons:

  • Only supports certain platforms
  • No offline mode

Floode is an innovative AI-powered executive assistant designed to enhance your communication efficiency across various messaging platforms and email. By consolidating all your conversations into a single, organized space, Floode simplifies inbox management through smart sorting, labeling, and summarization of messages. It goes a step further by offering assistance in drafting replies with intuitive prompts, managing schedules, and organizing tasks. With personalized folders for tailored management and a keen ability to adapt to your unique writing style, Floode provides a seamless user experience. Committed to user privacy, it guarantees that your data is never sold, while also supporting multi-language commands to accommodate a diverse range of users. Whether you're navigating professional or personal communications, Floode is your reliable partner in improving productivity and streamlining interactions.

134 . Teno Chat

Best for smart task tracking during meetings
Teno Chat

Teno Chat pros:

  • Meeting facilitation on Discord
  • Task management feature

Teno Chat cons:

  • Doesn't support multiple languages
  • No offline mode

Teno Chat Chat is an innovative Discord bot designed to streamline the process of virtual meetings. Developed by Deab Labs, this intelligent assistant enhances meeting productivity by offering features that include task management, attendee tracking, and real-time Q&A support. With its user-friendly command structure, participants can effortlessly navigate tasks and engage with the bot during discussions. Teno Chat Chat not only aims to automate routine meeting functions but also prioritizes user privacy, ensuring a secure and efficient meeting environment. By facilitating smoother communication and organization, Teno Chat Chat is an essential tool for anyone looking to improve their virtual meeting experience.

135 . Dr.change

Best for streamlining meeting preparation routines
Dr.change

Dr.change pros:

  • Science backed methodologies
  • Interactive chat interface

Dr.change cons:

  • Single-user oriented
  • Science-backed methods not transparent

Dr. Change is an innovative digital assistant focused on helping users cultivate positive daily habits and routines. Utilizing proven techniques from behavioral science, this app offers personalized guidance through an easy-to-use chat interface. Available on both iOS and Android, Dr. Change ensures that users can access support anytime and anywhere, empowering them to enhance their everyday lives. By focusing on habit formation and leveraging evidence-based methods, Dr. Change aims to facilitate meaningful change and improvement in users' routines, making personal growth both accessible and achievable.