AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 121. Paxo: AI for streamlined meeting notes in real-time.

  2. 122. Goelo for automating meeting note-taking and summaries.

  3. 123. Workki AI for efficiently schedule and manage meetings.

  4. 124. Grain Ai for efficient automated meeting summaries

  5. 125. Cascade for streamlining agenda creation and notes.

  6. 126. Limeline for streamlining automated meeting scheduling.

  7. 127. Fora Day for streamlining executive meeting agendas

  8. 128. Embra for scheduling and managing meeting agendas.

  9. 129. Kudasai for effortless meeting notes and task tracking.

  10. 130. Cue for streamlining meeting notes and action items.

  11. 131. Rewardue for streamlining remote meeting updates

  12. 132. Focus Fox for streamlining agenda creation and notes.

  13. 133. Joia for streamlining meeting notes and tasks

  14. 134. Jarvis.ai for streamlining meeting scheduling and notes.

  15. 135. Teno Chat for smart task tracking during meetings

163 Listings in AI Meetings Assistants Available

121 . Paxo: AI

Best for streamlined meeting notes in real-time.

Paxo: AI is a cutting-edge application designed to revolutionize how individuals manage their meeting notes. With its intelligent algorithm, Paxo captures essential details from in-person discussions, enabling users to obtain clear and actionable insights with minimal effort. The app features automatic note-taking and advanced voice recognition technology, allowing it to identify and attribute comments to different speakers seamlessly. Prioritizing user privacy, Paxo keeps recorded data on local devices and ensures that all off-server recordings are erased after processing. Its versatility allows it to adapt to various meeting settings, while syncing capabilities via iCloud enable smooth access across devices. Furthermore, Paxo facilitates easy data import and export to streamline integration with other applications. By focusing on privacy and user experience, Paxo: AI emerges as a vital tool for anyone looking to enhance their meeting documentation process.

122 . Goelo

Best for automating meeting note-taking and summaries.

Goelo Notetaker is an innovative tool designed to maximize the effectiveness of video meetings through cutting-edge AI technology. It allows users to effortlessly record meetings, transcribe discussions, and create concise summaries, making it easier to manage and share information. With Goelo, users can review a full hour of content in just five minutes, enabling them to focus on key takeaways and action items.

Additionally, the platform promotes team engagement by letting users comment and provide feedback on recordings, fostering a culture of continuous improvement. Goelo serves as a comprehensive knowledge base, streamlining the onboarding process and encouraging the exchange of best practices among team members. Its support for multiple languages and smooth integration with popular video conferencing tools enhances the overall user experience, ensuring that collaboration remains simple and effective. Overall, Goelo Notetaker simplifies meeting management, boosts teamwork, and strengthens knowledge sharing within organizations.

123 . Workki AI

Best for efficiently schedule and manage meetings.

Workki AIAI is an advanced virtual assistant designed to streamline productivity and enhance task management for users across various sectors. This tool excels in organizing meetings by effortlessly scheduling appointments and sending out calendar invites, ensuring that users never miss an important engagement. With the ability to compose professional emails and integrate seamlessly with popular email platforms, Workki AIAI simplifies communication.

Beyond just meeting coordination, it supports users with natural language commands, allowing them to manage events, set reminders, and generate insightful charts and graphs. Whether undertaking market research or analyzing data to pinpoint potential customers, Workki AIAI serves as a valuable ally for both individuals and businesses. Its dedicated customer support, available even on weekends, underscores its commitment to improving efficiency and enhancing overall workflow management.

Pros
  • Governments can use Workki AI to make better policies by quickly finding and checking reliable information from many sources.
  • Universities benefit from Workki AI by making research easier for students and professors.
  • Private equity firms use Workki AI to speed up the process of checking financial statements and market reports.
  • News media companies use Workki AI to verify sources and references, ensuring they publish accurate news.
  • Workki AI streamlines various tasks and enhances productivity
  • Users can manage tasks, schedule meetings, and compose emails effortlessly
  • Connects with popular email providers like Gmail and Microsoft Office Outlook
  • Offers natural language capabilities for communicating complex instructions
  • Supports generating charts and graphs for clear data representation
  • Assists in setting reminders and events in calendars/task managers
  • Caters to various user profiles including personal assistants, managers, and executives
  • Workki AI assists in writing professional and polite emails
  • Enhances productivity by streamlining various tasks
  • Offers natural language capabilities for communication
  • Allows setting reminders and events in calendars or task managers
Cons
  • The document does not provide explicit cons or missing features of using Workki AI.
  • No specific cons or missing features mentioned in the provided documents

124 . Grain Ai

Best for efficient automated meeting summaries

Grain AI is a cutting-edge meeting assistant designed to boost productivity and streamline the note-taking process during customer interactions. By leveraging advanced AI technology, Grain captures essential insights and key moments from discussions, making it easier for users to recall important details later. The platform offers customizable notes and seamlessly integrates with tools such as Slack and Notion, enhancing team collaboration. Additionally, Grain AI generates shareable video clips that highlight significant talking points, facilitating clear communication and informed decision-making within teams. Its goal is to simplify the exchange of insights and feedback, ultimately supporting effective teamwork and collaboration.

Pros
  • Automated meeting summaries
  • Key moment identification
  • Note-taking customization
  • Quick sharing through Slack
  • Integrated with Notion
  • Data extraction from conversations
  • ChatGPT functionality for Q&A
  • Creation of shareable video clips
  • Library of knowledge
  • Searchable transcript
  • Administrative task automation
  • Flexible for different meetings
  • Automated workflows
  • Integration with HubSpot
  • Integration with Salesforce
Cons
  • Dependent on third-party platforms
  • May miss subtleties in conversation
  • Ambiguous privacy policy
  • Limited language support
  • No on-premise option
  • Customisation might be complex
  • Beta stage product
  • Customization might be complex

125 . Cascade

Best for streamlining agenda creation and notes.

Cascade is an innovative platform designed to streamline knowledge management within teams and organizations. By integrating various data sources such as Google Drive, Confluence, Notion, GitHub, and GitLab, Cascade helps compile and organize information into a cohesive knowledge base that enhances accessibility. One of its standout features is the ability to query documents directly within Slack, making information retrieval seamless and efficient. Additionally, Cascade can be invited to Google Meet calls to provide real-time summaries of discussions, ensuring that important insights and decisions are captured effectively. Ultimately, Cascade is focused on boosting productivity by simplifying the way teams access and manage critical information.

126 . Limeline

Best for streamlining automated meeting scheduling.

Limeline is an innovative AI-driven meeting assistant designed to streamline communication and improve meeting productivity. By leveraging advanced AI agents, it enables users to conduct meetings and phone calls without needing to be present physically. This versatile tool serves various industries, including sales, customer success, marketing, IT, research, education, and recruiting. Key features include automated meetings, real-time transcripts, comprehensive call summaries, and the ability to revisit recorded calls whenever necessary. Limeline also offers customizable call experiences tailored to user preferences. Looking ahead, the team intends to expand its functionality with a mobile application for both Android and iPhone, making it even more adaptable for users on the go.

Pros
  • Automated meetings and calls
  • Increases meeting attendance
  • Provides real-time transcripts
  • Generates call summaries
  • Customizable call experience
  • Branded interaction experience
  • 24/7 interaction availability
  • Supports multiple sectors
  • Allows call reviews
  • Mobile app incoming
  • API for call creation
  • No need for note-taking
  • Plan for video support
  • Dedicated customer support
  • Cross-sector applications
Cons
  • No immediate video support
  • Audio only
  • Costs per recorded call
  • Limited to elements of conversation
  • Lacks non-audio communication
  • Call-based facing
  • Limited agents and meetings
  • Branding customization complexity
  • Dependent on Internet connectivity
  • Mobile app not available

127 . Fora Day

Best for streamlining executive meeting agendas

Fora Day is an innovative artificial intelligence tool tailored for C-suite executives, designed to enhance productivity and deepen insights into organizational performance. By leveraging data gathered within the organization, Fora Day empowers leaders to make informed, strategic decisions with a focus on boosting efficiency. Its key features, such as Initiative Insights and Executive Agenda management, streamline the complexities of executive roles, making it easier to identify organizational challenges and manage agendas effectively. The platform ensures data security and confidentiality, providing executives with actionable insights while mitigating risks. With a commitment to promoting strategic planning and fostering meaningful professional relationships, Fora Day equips leaders with the information they need to make impactful decisions and optimize their time in meetings.

Pros
  • Initiative Insight functionality
  • Timely performance data
  • Proactive challenge response
  • Executive Agenda feature
  • Identifies meeting opportunities
  • Simplified Strategic Planning
  • Clear, concise readouts
  • Secure insights emphasis
  • Risk mitigation focus
  • Enhanced privacy services
  • Reduced liability services
  • Faster decision-making
  • Efficient use of time
  • Insight-driven decisions
  • Aids in leadership development
Cons
  • Potential over-emphasis on security
  • No real-time data analysis mentioned
  • Lacks a user-friendly interface
  • Potential privacy issues with recordings
  • No customization options mentioned
  • Reliant on organizational data
  • Unclear mitigation of data risks
  • May oversimplify complex data
  • Reliance on executive-level data
  • Data may lack granularity

128 . Embra

Best for scheduling and managing meeting agendas.

Embra is a cutting-edge AI assistant specifically crafted for professionals seeking to enhance their productivity and streamline their workflows. With a suite of features tailored for efficiency, Embra offers functionalities such as email automation, meeting summarization, internal search support, content creation, and comprehensive research assistance. Its user-friendly interface and quick command options make it accessible to individuals and teams alike.

The tool integrates seamlessly with popular applications like Chrome, Gmail, and Zoom, ensuring that users can easily incorporate it into their existing workflows. Embra’s focus on personalized automation and collaboration allows users to tackle tasks more effectively, saving valuable time in their day-to-day operations. Notable professionals, including Andre Pennecooke, VP Design at Dave, and Brian Cometa, Owner at $300 Data Recovery, have praised Embra for its remarkable efficiency and ease of use, highlighting its significant impact on enhancing workplace productivity.

Pros
  • Fast chatbot-like assistant
  • For Mac users
  • Contextual data from apps
  • One second accessibility
  • Cross-platform - macOS, Web, Mobile
  • Set global shortcut
  • Private audit usage
  • Can create commands
  • Automates repetitive work
  • Produces high-quality context
  • Speeds up internal search
  • Assists in creating high-quality content
  • Performs research and summarization tasks
  • Facilitates team collaboration
  • Customizable language models
Cons
  • Beta version
  • Limited automation capabilities
  • Potential privacy risks
  • Command creation learning curve
  • Limited platform compatibility
  • Usage auditing complexities
  • No clear pricing
  • Lack of workflow builder

129 . Kudasai

Best for effortless meeting notes and task tracking.

KudasAI is a cutting-edge meeting assistant designed to elevate the efficiency of Agile sessions. By serving as a supportive AI companion, it automates the often tedious process of note-taking, allowing team members to immerse themselves fully in discussions. With KudasAI, teams can reduce the time spent on administrative tasks by 30-40%, freeing them to focus on collaboration and decision-making.

This tool not only records meeting notes but also intelligently organizes action items, assigns tasks to team members, and integrates seamlessly with various project management platforms. Leveraging advanced technologies like semantic AI for effective note formatting and hybrid algorithms for comprehensive search capabilities, KudasAI ensures that important information is always at your fingertips. It also features an AgileFlow system to streamline task management.

Offering free Beta access, KudasAI promises to transform remote meetings into more productive collaborations, enhancing engagement and fostering teamwork like never before.

Pros
  • Automated note-taking
  • Seamless Integration
  • Semantic AI Technology
  • AgileFlow System
  • Universal Search
  • Automated Note-taking: Eliminate the need for manual note-taking, freeing up attention for important discussions.
  • Seamless Integration: Easily integrates with existing team workflows and communication channels.
  • Semantic AI Technology: Utilizes advanced algorithms for effective note formatting, simplifying collaboration.
  • AgileFlow System: Streamlines the process of creating and refining tasks within a unified view.
  • Universal Search: Employs Hybrid Search algorithms to quickly summarize conversations based on context.
Cons
  • No specific cons mentioned in the provided documents.

130 . Cue

Best for streamlining meeting notes and action items.

Cue is an innovative digital platform crafted to improve team productivity and enhance collaboration. Its robust features include task management, team messaging, file sharing, and calendar integration, all aimed at simplifying workflows and fostering effective communication among team members. By bringing all work-related activities into one easy-to-navigate space, Cue enables teams to coordinate tasks, share updates, and track project progress seamlessly. The platform empowers real-time collaboration and serves as a centralized hub for information, ultimately designed to maximize efficiency and effectiveness within a modern workplace.

131 . Rewardue

Best for streamlining remote meeting updates

Rewardue is an innovative tool tailored to elevate team performance by simplifying remote stand-ups and enhancing employee motivation. It operates within popular platforms such as Slack and Discord, automating daily standup meetings to save time and improve efficiency. By tracking and recognizing top achievers, Rewardue fosters a culture of appreciation within teams. Its user-friendly features, such as standups and bounties, contribute to a more organized work environment without requiring teams to adopt additional software. Interested users can explore Rewardue’s capabilities through a free trial before deciding to upgrade to the Premium Plan, making it an accessible choice for teams looking to boost productivity effortlessly.

Pros
  • Effortless remote Stand-ups
  • Motivate, track, and recognize top performers
  • Boost productivity
  • Save time on daily basis
  • Rewardue enhances your organization's productivity by offering features such as standups or bounties, helping your team save time on a daily basis and boost overall productivity.
  • Rewardue enhances your organization's productivity by offering features such as standups or bounties. These features help your team save time on a daily basis and boost overall productivity.
  • Motivate and recognize top performers
  • Boost team performance
  • Save time on a daily basis
  • Rewardue helps your team save time on a daily basis
  • Enhances organization's productivity by offering features like standups and bounties
  • Rewardue enhances organization's productivity by offering features such as standups or bounties
  • Connects to current workspace without additional hassle for teammates
  • Helps team save time on a daily basis
  • Boosts overall productivity
Cons
  • Rewardue is not available on G Chat or Microsoft Teams, which are popular platforms in the industry
  • No availability on G Chat or Microsoft Teams
  • No information on cons available in the document.
  • Limited integration capabilities with other platforms
  • Features may be limited compared to other AI tools in the industry

132 . Focus Fox

Best for streamlining agenda creation and notes.

Focus Fox is an innovative productivity tool designed to streamline your calendar management effortlessly. By seamlessly integrating with WhatsApp, it allows you to create calendar events while chatting, minimizing the risk of overlooking important dates and reminders. Focus Fox simplifies event planning by extracting relevant details from your conversations and confirming them with you before automatically scheduling the event in Google Calendar. This functionality enables users to focus on their primary tasks without getting bogged down by time-consuming scheduling. Furthermore, individuals interested in influencing its development can join the free beta program, offering feedback and participating in various surveys and interviews to help shape the future of Focus Fox.

133 . Joia

Best for streamlining meeting notes and tasks

Joia is a versatile collaboration tool designed to enhance teamwork and streamline communication in professional settings. As an alternative to ChatGPT for Teams, it offers a platform where team members can effortlessly develop and share chatbots, making it particularly useful for managing tasks and workflows. With a strong emphasis on user privacy and open-source principles, Joia provides a centralized hub for team interactions, fostering an environment conducive to collaboration. Its unique features are tailored to improve shared project efforts, making it an excellent choice for those looking to optimize their meetings and overall productivity.

134 . Jarvis.ai

Best for streamlining meeting scheduling and notes.

Overview of Jarvis AI

Jarvis AI is a cutting-edge SMS-based personal assistant designed to simplify the way users manage their tasks. By leveraging advanced artificial intelligence technology, Jarvis can handle a wide range of requests with ease, from straightforward inquiries to more complex projects. Users simply text their needs to the dedicated number, (888) 493-3616, and Jarvis promptly springs into action.

One of the standout features of Jarvis AI is its commitment to user satisfaction. There are no upfront fees; instead, users only pay when they are completely satisfied with the service they've received. This approach not only prioritizes reliability but also enhances the overall convenience of task management.

Whether you need help scheduling a meeting, making reservations, or organizing your daily tasks, Jarvis AI is equipped to assist. With an emphasis on efficiency and effectiveness, this innovative service aims to take the stress out of managing everyday responsibilities.

Pros
  • Simplifying request fulfillment
  • Completes any task
  • SMS-based initiation
  • User-friendly
  • Covers complex and lengthy tasks
  • Upfront fees payment
  • Payment only after user satisfaction
  • Stress-free experience
  • Optimized website user experience
  • Management task reduction
  • Assisting with diverse tasks
  • All requests via SMS
  • Automated concierge service
  • Data analysis with cookies
  • Copyright protection
Cons
  • Lack of direct control
  • Valid only in the US
  • Validity limited to the US
  • Lack of transparency on execution
  • Dependence on network connectivity
  • Valid only in US
  • No transparency on execution
  • Potential for hidden costs
  • Risk of misinterpretation
  • No direct control
  • Depends on network connectivity
  • Privacy concerns
  • No app interface
  • SMS-based only
  • Undefined complexity limits

135 . Teno Chat

Best for smart task tracking during meetings

Teno Chat Chat is an innovative Discord bot designed to streamline the process of virtual meetings. Developed by Deab Labs, this intelligent assistant enhances meeting productivity by offering features that include task management, attendee tracking, and real-time Q&A support. With its user-friendly command structure, participants can effortlessly navigate tasks and engage with the bot during discussions. Teno Chat Chat not only aims to automate routine meeting functions but also prioritizes user privacy, ensuring a secure and efficient meeting environment. By facilitating smoother communication and organization, Teno Chat Chat is an essential tool for anyone looking to improve their virtual meeting experience.

Pros
  • Meeting facilitation on Discord
  • Task management feature
  • User-friendly commands
  • Voice-command capable
  • Adaptable to various needs
  • CASual conversation compatible
  • Tracks meeting attendees
  • Logs meeting start times
  • Privacy prioritized
  • Data protection provided
  • Integration with other apps
  • Streamlines meetings
  • Enhances communication
  • Improves productivity
  • Intelligent task completion
Cons
  • Lacks advanced task management
  • No integration with calendars
  • Lack of detailed user-analytics
  • No offline mode
  • Doesn't support multiple languages
  • No voice recognition
  • Can't schedule meetings
  • No multi-platform functionality
  • Limited to Discord