AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 61. Rumi for streamlining meeting workflows with ai support.

  2. 62. BLiiNK AI for posture and eye care during meetings

  3. 63. Pronoto for efficient meeting note organization

  4. 64. Meet Summary for streamlining meeting notes and tasks

  5. 65. MindmapAI for streamline brainstorming sessions efficiently.

  6. 66. Augment AI for smart note-taking for efficient meetings.

  7. 67. Maia for facilitating productive team discussions.

  8. 68. Spoke App for smart meeting summaries and insights.

  9. 69. Spellar AI for enhance meeting clarity with live feedback

  10. 70. Clari Note Taking for efficiently capture meeting insights.

  11. 71. InboxPro for streamlining meeting notes and follow-ups

  12. 72. Superpowered for real-time transcription and note-taking.

  13. 73. Paxo: AI for streamlined meeting notes in real-time.

  14. 74. Atomic for smart scheduling for team meetings

  15. 75. Xembly for streamlining meeting note-taking and summaries

163 Listings in AI Meetings Assistants Available

61 . Rumi

Best for streamlining meeting workflows with ai support.

Rumi is an innovative AI meeting assistant crafted to optimize the productivity of discussions and streamline collaboration. Designed to enhance the meeting experience, Rumi offers real-time support, allowing participants to focus on critical conversations without getting bogged down by logistical issues. Its user-friendly interface makes it accessible for everyone, ensuring that technology enhances rather than complicates the meeting process. With advanced features that include real-time note-taking, agenda management, and actionable insights, Rumi stands out as a vital tool for teams aiming to make the most of their time together. Whether in-person or virtual, Rumi helps users stay organized and efficient, transforming how meetings are conducted and ensuring that every session is as productive as possible.

62 . BLiiNK AI

Best for posture and eye care during meetings

BLiiNK is an innovative AI-driven application designed to enhance eye health and improve posture for individuals who spend extended hours on a computer. By addressing common health concerns such as eye strain and poor posture, BLiiNK provides users with timely reminders to blink frequently, combating dryness and discomfort. The app also incorporates advanced posture analysis features that alert users when they stray from optimal positioning. Developed by a dedicated team committed to promoting well-being in the digital age, BLiiNK leverages artificial intelligence to support healthier habits, ultimately helping users maintain their focus and productivity during long periods of screen time. Whether you're working at your desk or engaging in virtual meetings, BLiiNK serves as a valuable companion for better eye care and ergonomic practices.

Pros
  • Helps maintain good posture and reduce eye strain
  • Nudges user to correct posture
  • User-friendly and makes daily routine easier
  • Focuses on health and enhancing work habits
  • Improves sitting position
  • Helps develop healthy working habits
  • Helps increase productivity
  • Provides office-friendly exercises and reminders for hydration
  • Provides historical performance and reports to build healthy habits
  • Keeps users mindful of posture and blinking rate
  • Transforms sitting habits and increases energy throughout the day
  • Great for those seeking work-life balance
  • Easy to use with eye-opening insights on posture and eye health
  • Helps correct posture and increase productivity
  • Helpful for back pain relief
Cons
  • Lacks additional features such as hydration reminders
  • Water drink reminders missing
  • The design could be improved
  • No mention of specific pricing or value for money in comparison to other AI tools
  • Adjusting monitor brightness and display contrast was not sufficient
  • Lacks water drink reminders
  • The design can be improved
  • Design can be improved with additional features
  • Would be nice to have also water drink reminders
  • No specific cons or limitations mentioned in the provided documents.
  • May not offer value for money considering custom pricing
  • No water drink reminders
  • Limited features compared to other AI tools in the industry
  • Design could be improved
  • Adjusting monitor brightness and display contrast was not enough

63 . Pronoto

Best for efficient meeting note organization

ProNoto is a versatile web extension designed to streamline the web browsing experience by combining essential productivity tools into one platform. With features like quick note-taking, web data capture, and a built-in teleprompter, ProNoto caters to users who need to manage information efficiently while navigating the internet. Its unique integration allows for seamless note-taking directly within the browser, eliminating the need to switch between different applications. For added convenience and security, ProNoto offers users the option to save their data either locally or on encrypted Google servers through Google Sign-In, ensuring that sensitive information remains safeguarded. Ideal for anyone looking to enhance their web engagement, ProNoto brings together accessibility and functionality in a single, user-friendly interface.

Pros
  • Automated note creation
  • Unique floating notes
  • Transparent and overlay notes
  • Real-time web interaction
  • Web content summarization
  • Speech analytics feature
  • Efficient data capture
  • Hover and click capture
  • Screen capturing
  • Data extraction from websites
  • User-friendly data formatting
  • Comprehensive productivity tool
  • Curated chat prompts
  • Capture and save info in notes
  • Quick side menu
Cons
  • Automated notes lack specificity
  • Automated note lack specificity
  • Data capture limited to web
  • Complex interface
  • Limited to specific contexts
  • No multi-device syncing mentioned
  • Dependent on web interaction
  • Browser extension only
  • Keyword-based note generation
  • Transparent notes may be distracting
  • No offline mode mentioned

64 . Meet Summary

Best for streamlining meeting notes and tasks

Meet Summary is a cutting-edge meeting assistant designed to enhance team collaboration through automated meeting summaries. By leveraging advanced AI technology, it allows users to focus on discussions without the burden of note-taking, ensuring that important details are easily remembered and shared among team members. With a commitment to privacy, Meet Summary guarantees that no recordings or summaries are stored after processing, protecting the confidentiality of your meetings. Users can experience the benefits of Meet Summary for free during their first three meetings, with an economical monthly subscription available thereafter. Key features include intuitive summaries, user-friendly design, and robust security measures, making Meet Summary an essential tool for boosting productivity and facilitating effective communication within teams.

65 . MindmapAI

Best for streamline brainstorming sessions efficiently.

MindmapAI is a cutting-edge platform designed to revolutionize the way we create mind maps, particularly in professional settings like meetings and brainstorming sessions. By harnessing the power of artificial intelligence, MindmapAI simplifies the mind mapping process, allowing users to start from scratch or refine existing concepts effortlessly.

Users can enrich their mind maps with custom notes, link relevant ideas, and incorporate visually engaging icons. The platform also offers the ability to organize information with custom tags, ensuring that all content is easily accessible and coherent. Collaboration is made seamless with real-time sharing options, and personal mind maps can be exported in various formats such as PDF, PNG, or JPEG for further distribution.

The core mission of MindmapAI is to boost productivity and enhance knowledge retention, enabling users to devote more time to grappling with the material rather than getting bogged down in the creation process. Overall, MindmapAI presents an intuitive and effective tool for professionals seeking to optimize their meetings and collaborative efforts.

Pros
  • Artificial intelligence technology simplifies the mind map creation process
  • Offers keyboard shortcuts for faster node creation and navigation
  • Provides personalized features such as custom notes and icons for visual representation
  • Allows seamless linking of nodes to enhance connectivity and flow of information
  • Facilitates connections to other pages to create a comprehensive mind map
  • Enables easy organization of content with custom tags
  • Supports real-time sharing of mind maps for collaboration
  • Offers export options to PDF, PNG, or JPEG for presentations
  • Enhances knowledge absorption and productivity by automating tasks
  • Suitable for professional use in meetings and brainstorming sessions
  • Specialized AI Wizards (Speed up x10)
  • Speed up your flow
  • Personalize your mind maps
  • Share your maps
  • Improve knowledge and productivity with MindmapAI maps today!
Cons
  • No specific cons or missing features were found for MindmapAI in the provided documents.
  • The page you're looking for isn't available. Try to search again or use the Go to Dashboard button below.
  • No specific cons or limitations of using MindmapAI were mentioned in the provided document.

66 . Augment AI

Best for smart note-taking for efficient meetings.

Augment AI is an innovative meeting assistant that enhances productivity by streamlining your workflow. It acts as a personalized AI helper that effortlessly integrates into various meeting platforms, allowing you to transcribe discussions, create summaries, and organize essential documents with ease. Designed to understand your unique interaction style, Augment AI delivers relevant and concise information, helping you recall important details instantly.

Privacy and security are at the forefront of Augment AI's mission, as it uses encryption to safeguard your data and complies with industry standards. Currently offered at no cost, the tool prioritizes providing an exceptional user experience while ensuring that your information remains private, no matter what changes might come in the future. With Augment AI, you can focus on what truly matters during meetings, while your assistant takes care of the details.

Pros
  • Perfectly recall and summarize anything you’ve seen, said, or heard so you never forget another critical detail.
  • Augment learns and adapts to how you interact with the world.
  • Augment automatically captures important moments so you can stay focused on the work ahead.
  • Adapts to your workflow across all meeting platforms and applications without integrations.
  • Lets you be the most productive version of yourself.
  • Provides a summary of what you just covered.
  • Summarizes and gathers insights about whatever you’re looking at.
  • Understands the nuances of your tone while writing.
  • Ensures everything stays private between you and your Augment.
  • Data is always encrypted using industry-standard encryption.
  • Provides enterprise-level security.
  • AI based on your own personal context.
  • Augment isn’t a destination but an assistant that augments all the apps you use on a daily basis.
  • Speaker Detection feature.
  • AI-Powered Highlighter feature
Cons
  • No cons available in the provided documents
  • No specific cons mentioned in the provided content.
  • No specific cons were identified in the provided information.
  • No cons or missing features are explicitly mentioned in the provided documents.

67 . Maia

Best for facilitating productive team discussions.

Maia is an innovative relationship assistant designed to help couples nurture and strengthen their connections. By providing personalized date ideas, expert insights, and engaging conversation starters, Maia empowers partners to communicate more effectively and enjoy meaningful experiences together. This user-friendly tool aims to eliminate the stigma often associated with seeking relationship guidance, making it easier for couples to invest in their bonds and create lasting memories. With Maia, couples can enhance their connection and foster a more fulfilling relationship in a fun and supportive way.

68 . Spoke App

Best for smart meeting summaries and insights.

The Spoke app is a cutting-edge meeting assistant designed to streamline your video conferencing experience. By harnessing the power of artificial intelligence, it not only generates accurate transcripts of your meetings but also highlights significant video clips and crafts concise summaries of discussions. This enhances overall productivity and fosters clearer communication among team members.

Spoke seamlessly integrates with widely used platforms like Zoom, Microsoft Teams, and Google Meet, offering a hands-free note-taking feature that allows users to stay engaged during discussions. With a strong emphasis on data security, it adheres to industry standards such as ISO 27001, PCI DSS, and SOC, employing robust SSL encryption and utilizing modern technologies like NodeJS and Rust. The app also supports Single Sign-On and operates a vulnerability bounty program to ensure user data remains safe.

Personalization is at the heart of the Spoke experience, allowing users to tailor their meeting companion to fit their unique needs. With support for over 100 languages, Spoke is not just a tool for summarizing meetings; it also serves as a valuable resource for data analysis, helping to extract actionable insights for informed decision-making.

Pros
  • 30+ app integrations
  • Hands-free note-taking
  • Real-time agenda tracking
  • Shareable meeting insights
  • 100+ languages support
  • Priority on data security
  • ISO 27001, PCI DSS, SOC compliant
  • Uses NodeJS and Rust
  • SSL encryption
  • HTTP connections declined
  • Single sign-on feature
  • Vulnerability bounty program
  • Direct integration with Zoom
  • Direct integration with Google Meet
  • Direct integration with Microsoft Teams
Cons
  • No offline mode
  • No collaboration function
  • Advanced features cost
  • Lacks custom integrations
  • Rust backend unfamiliar
  • Specific to meetings
  • No in-app editing
  • Restricted language detection
  • Limited to three platforms

69 . Spellar AI

Best for enhance meeting clarity with live feedback

Spellar AI is an innovative speaking assistant that leverages artificial intelligence to help users refine their speaking abilities and gain confidence in their communication skills. The tool is particularly useful for professionals seeking to enhance their performance in meetings, offering personalized feedback and insights to improve delivery. Its Pro version includes advanced features such as in-depth analytics and an AI Meeting Copilot, which assists in meeting preparation and management.

Supporting more than 50 languages, Spellar AI caters to a diverse range of users while maintaining top-notch data security through robust encryption practices. Payment processes are securely managed via trusted platforms like Setapp, the Mac App Store, and Stripe, ensuring user information is protected. Moreover, the application prioritizes user privacy by utilizing encrypted servers for data storage and offering options like automatic deletion of audio files. This combination of features makes Spellar AI a powerful ally for anyone looking to make a significant impact in their meetings.

Pros
  • Enhances speaking skills
  • Boosts confidence
  • Provides personalized feedback
Cons
  • No specific cons or missing features were mentioned in the provided document.

70 . Clari Note Taking

Best for efficiently capture meeting insights.

Clari Note Taking is an innovative tool designed to streamline the process of capturing critical information during meetings. Functioning as a meeting assistant, it leverages advanced AI technology to transcribe discussions in real time, allowing participants to remain engaged without the distraction of manual note-taking. By employing Automatic Speech Recognition (ASR), Clari accurately converts spoken dialogue into editable text, making it easier to reference key points and decisions later on. While challenges such as accents and ambient noise can occasionally affect accuracy, the overall benefits in productivity are substantial. Clari Note Taking empowers teams to focus on dialogue and collaboration, ensuring that important insights are recorded effortlessly and efficiently.

71 . InboxPro

Best for streamlining meeting notes and follow-ups

InboxPro is an all-in-one email management tool designed to enhance productivity and organization in email communications. With features tailored for various users, including individuals and small businesses, it offers an AI-powered email assistant that facilitates efficient management of your inbox. Key functionalities include follow-up sequences, calendar scheduling, email tracking, and customizable templates, along with insightful analytics to help users understand their email interactions better. Whether you need to automate email responses or streamline scheduling, InboxPro provides the necessary tools to save time and ensure that your email practices are both effective and efficient.

Pros
  • Google Calendar integrated
  • Fully automated and overlap-free
  • Easy link sharing
  • Receive notifications when emails are opened or links clicked
  • Templates for email efficiency
  • AI-powered email assistant for improved productivity
  • Detailed email analytics for performance tracking
  • Powerful Calendar scheduling feature for meetings and appointments
  • Streamlined client acquisition and nurturing process
  • Efficient sales process with AI, merge tags, follow-up sequences, and calendar integration
  • Professional email generation with AI assistant
  • Total control over email sequences with play and stop buttons
  • Personalization with merge tags for better communication
  • Integrated Google Calendar for appointments
  • Help center with tutorials and comprehensive support
Cons
  • Basic Sequence Automation with a 1 sequence limit
  • Missing features in lower-tier plans compared to competitors
  • Limited support options compared to some other tools
  • No detailed information provided on integrations and add-ons compared to competitors
  • Other AI tools may offer more advanced analytics and reporting features
  • No signature feature in the free plan
  • Limited number of AI-generated emails per day in lower-tier plans
  • Advanced features like high daily AI email limits are only available in higher-priced plans
  • The free plan has a low limit for monthly emails (250)
  • Limited AI-powered email assistant compared to other tools in the industry

72 . Superpowered

Best for real-time transcription and note-taking.

Superpowered is an advanced AI-driven assistant specifically designed to streamline notetaking for meetings. It operates in real-time, providing instantaneous transcriptions without the hassle of recordings, which helps maintain privacy and enhances efficiency. This innovative tool includes features such as AI Templates and AI Chat to improve the precision of notes and allows users to retain a detailed record of discussions.

Compatible with a variety of meeting platforms and available in multiple languages, Superpowered seamlessly integrates with well-known services like Slack, Notion, and Google Drive. With a strong user base of over 15,000 companies globally, it prioritizes security and compliance, adhering to standards like SOC-2 Type II and GDPR. Additionally, Superpowered offers a range of pricing plans, including a free option, making it accessible for different needs and preferences.

Pros
  • AI Notetaker: Transcribe meetings in real time without bots or recordings
  • AI Templates: Enforce notetaking best practices with customizable templates
  • AI Chat: A chat feature that lets you interact with an AI that 'attended' your meetings
  • No Recordings: Everything is transcribed live and no recordings are stored to ensure privacy
  • Multi-Language Support: Supports an extensive list of languages for transcription
  • Embrace the power of AI and never worry about meeting notes again
  • Trusted by 15,000+ companies worldwide
  • Never write notes again
  • Perfect notes every time
  • Talk to an AI that essentially attended all your meetings and understands them
  • Good for tracking action items
  • Consistently working to improve the end-user experience
  • Quality meeting notes capturing important details and emotions
  • Various pricing plans, including a free option
  • Offers integrations with popular services such as Slack, Notion, Google Drive, and more
Cons
  • No information on cons or missing features was found in the provided document.

73 . Paxo: AI

Best for streamlined meeting notes in real-time.

Paxo: AI is a cutting-edge application designed to revolutionize how individuals manage their meeting notes. With its intelligent algorithm, Paxo captures essential details from in-person discussions, enabling users to obtain clear and actionable insights with minimal effort. The app features automatic note-taking and advanced voice recognition technology, allowing it to identify and attribute comments to different speakers seamlessly. Prioritizing user privacy, Paxo keeps recorded data on local devices and ensures that all off-server recordings are erased after processing. Its versatility allows it to adapt to various meeting settings, while syncing capabilities via iCloud enable smooth access across devices. Furthermore, Paxo facilitates easy data import and export to streamline integration with other applications. By focusing on privacy and user experience, Paxo: AI emerges as a vital tool for anyone looking to enhance their meeting documentation process.

74 . Atomic

Best for smart scheduling for team meetings

Atomic is a sophisticated AI-driven calendar assistant specifically designed to enhance the way teams schedule meetings and manage tasks. With its innovative features, such as Autopilot, Atomic takes the hassle out of scheduling by automatically finding optimal times that fit all attendees' availability. Additionally, it offers a semantic search capability that allows users to create tailored event templates, making it easier to organize meetings that meet specific needs. By simplifying the scheduling process and enhancing task management, Atomic empowers teams to allocate more time and energy to their core work activities, ultimately boosting productivity and collaboration.

Pros
  • Unlimited number of tasks for adaptive time blocking
  • Single Google calendar
  • Unlimited number of Meeting Assists with Handshake Links for any time period
  • Unlimited number of Schedule Assists for any time period
  • Autopilot - template driven attribute application using Smart Search for new events
  • Automated Smart Tagging and attribute application using artificial intelligence for new events
  • New Attribute - Time preferences for each event for schedule assists
  • New Attribute - Priority for each event for schedule assists
  • New Attribute - Buffer time for before/after each event for schedule assists
  • New Attribute - Productivity Rating for each event for schedule assists
  • New Attribute - Time Modifiable for each event for schedule assists
  • New Attribute - Is Break for each event for schedule assists
  • Daily Max Workload in percent for schedule assists
  • Daily minimum number of break generation for schedule assists
  • Copy Color, Availability and other Attributes to new similar events for schedule assists
Cons
  • Value for money: Consider comparing the pricing and features with other AI tools in the industry for a more comprehensive evaluation
  • Missing feature: Inability to sync tasks with other task management tools
  • Missing feature: Lack of customization options for adapting to specific team workflows
  • Missing feature: No option for setting daily maximum workload percentage for schedule assists
  • 404 Page Not Found error when attempting to access certain pages
  • Limited information available in the uploaded documents
  • 404 - Page Not Found!
  • Missing feature: Ability to sync with multiple Google calendars for schedule assists

75 . Xembly

Best for streamlining meeting note-taking and summaries

Xembly is an innovative platform that serves as a powerful AI executive assistant, known as Xena, designed to revolutionize corporate productivity and enhance workflow efficiency. By automating essential tasks such as scheduling, calendar management, and meeting summaries, Xembly makes it easier for teams to stay organized and focused. The platform seamlessly integrates with widely-used applications to facilitate efficient communication and streamline operations, ultimately leading to more effective meetings. With a strong commitment to security and compliance, Xembly adheres to regulations like SOC 2, GDPR, CCPA, and Privacy Shield, ensuring that user data remains safe and private. By leveraging Xembly's capabilities, organizations can significantly save time, improve their task completion rates, and boost overall productivity.

Pros
  • Scheduling: Xembly simplifies the process of scheduling meetings by seamlessly handling details such as scheduling links, email communication, and calendar management.
  • Meeting Note Summarization: Xembly filters out non-critical information and captures the most important meeting moments, providing a summary that includes action items with tagged owners and deadlines along with video clips of key moments.
  • Task Management: Xembly's smart Task Manager helps users stay on track and improve task completion rates, optimizing schedules and guiding users towards successful task completion.
  • Integrations: Enhance productivity by synchronizing Xembly with other workflow tools, ensuring team alignment and optimizing schedules.
  • Enterprise-level Compliance and Security: Xembly is designed with enterprise-level compliance and security features, empowering businesses to have full control over their data.
  • Scheduling: Xembly simplifies the process of scheduling meetings
  • Meeting Note Summarization: Filters out non-critical information and captures the most important meeting moments
  • Task Management: Helps users stay on track and improve task completion rates
  • Integrations: Enhance productivity by synchronizing with other workflow tools
  • Enterprise-level Compliance and Security: Designed with enterprise-level compliance and security features
  • Boosts workforce efficiency by an estimated 20% without additional hires
  • Improves meeting efficiency with automatic meeting summaries and improved focus during discussions
  • Xembly's AI, Xena, schedules meetings, manages note-taking, and tracks tasks efficiently
  • Allows employees to reclaim up to 400 hours annually
  • Acts as a transformative AI tool for corporate productivity
Cons
  • Xembly's learning curve may pose challenges for some users
  • Undisclosed pricing may be a drawback for potential users
  • Learning curve for Xembly
  • Undisclosed pricing