AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 136. Dr.change for streamlining meeting preparation routines

  2. 137. Versational for efficiently schedule and summarize meetings

  3. 138. Tabletalk for automating agenda creation and notes.

  4. 139. April AI for real-time meeting skill enhancement

  5. 140. Waitroom for streamlining meeting question management

  6. 141. Alkanzo for optimize meeting schedules effortlessly.

  7. 142. 3Seconds for efficiently track and summarize meetings.

  8. 143. AI Sidekick for streamline meeting organization and follow-ups.

  9. 144. PonderAI for efficiently schedule and manage meetings.

  10. 145. Sixty AI for optimizing meeting prep and follow-ups.

  11. 146. MinutesOwl for efficiently manage meeting agendas

  12. 147. Dr. Feelgood for streamlining meeting notes and agendas.

  13. 148. Calendly for automating meeting schedules for teams.

  14. 149. Meetcopilot.app for streamline meeting notes and action items.

  15. 150. Lexi for automated meeting note summaries

163 Listings in AI Meetings Assistants Available

136 . Dr.change

Best for streamlining meeting preparation routines

Dr. Change is an innovative digital assistant focused on helping users cultivate positive daily habits and routines. Utilizing proven techniques from behavioral science, this app offers personalized guidance through an easy-to-use chat interface. Available on both iOS and Android, Dr. Change ensures that users can access support anytime and anywhere, empowering them to enhance their everyday lives. By focusing on habit formation and leveraging evidence-based methods, Dr. Change aims to facilitate meaningful change and improvement in users' routines, making personal growth both accessible and achievable.

Pros
  • Science backed methodologies
  • Interactive chat interface
  • Personalized assistance
  • Multiple habit building methods
  • Encourages evidence-based approach
  • Integrated 'Squad' platform
  • In-app habit method cards
  • Related blog access
  • IOS and Android apps
  • Accessible anywhere, anytime
  • Facilitates daily regimen enhancement
  • Comprehensive habit improvement approach
  • User-friendly tool
  • Leverages behavioral science
Cons
  • Lack of advanced customization
  • Dependent on other platforms
  • No web/desktop application
  • Requires constant interaction
  • Limited to habit formation
  • Science-backed methods not transparent
  • Single-user oriented
  • Only chat interface

137 . Versational

Best for efficiently schedule and summarize meetings

Versational is a cutting-edge AI-driven tool designed to streamline meeting and sales management, significantly enhancing workplace productivity. By aiming to cut down meeting durations by 35% and reduce follow-up tasks by 75%, Versational provides features like conversation intelligence and automated insights. Its adaptability makes it suitable for various sectors, including sales, marketing, and recruitment. Users can utilize Versational to increase sales conversion rates, extract valuable marketing data, expedite hiring processes, and enhance training initiatives. The platform prioritizes security and user experience, featuring a seamless five-minute onboarding process and a global search function for easy access. Additionally, Versational allows users to benchmark its capabilities against other tools and offers multiple integrations to complement existing technology.

Pros
  • Versational automates note-taking to transform conversations into actionable tasks.
  • AI-powered custom topic trackers offer advanced insights.
  • Utilize behavioral science and analytics to enhance conversational quality.
  • Instantly find what you need across all conversations.
  • Versational connects seamlessly with your current platforms.
  • Automate Notes: Versational automates note-taking to transform conversations into actionable tasks.
  • Custom Topic Trackers: AI-powered custom topic trackers offer advanced insights.
  • Conversational Analytics: Utilize behavioral science and analytics to enhance conversational quality.
  • Global Search: Instantly find what you need across all conversations.
  • Integration: Versational connects seamlessly with your current platforms.
  • Boost sales rep close rates
  • Stay updated without being present at every meeting
  • Mine conversations for marketing insights
  • Reduce hiring times
  • Facilitate effective training and onboarding
Cons
  • No specific cons or missing features were identified in the provided documents.
  • No specific cons or missing features were mentioned in the provided documents for Versational.
  • No specific cons or missing features were found in the document about Versational.ai.

138 . Tabletalk

Best for automating agenda creation and notes.

TableTalk is a cutting-edge tool designed to elevate communication and teamwork within organizations. With its robust features, it supports seamless virtual meetings through advanced video conferencing, allowing for screen sharing and file collaboration. One standout capability is its transcription service, which transcribes spoken dialogue into text in real-time, making it easier to keep track of discussions. Additionally, TableTalk includes a task management system for creating and overseeing tasks, and an AI-driven virtual assistant that assists users in finding information and organizing meeting agendas. Security is a top priority, as TableTalk ensures that all communications are protected through end-to-end encryption and secure data storage practices, safeguarding sensitive information shared during sessions. Overall, TableTalk is an invaluable asset for organizations striving to enhance their meeting experiences.

139 . April AI

Best for real-time meeting skill enhancement

April AI is an advanced meeting assistant designed to help users refine their speaking skills on the go. With seamless integration into virtual meetings through a simple Google account login, this tool participates in real-time conversations, offering tailored feedback to enhance communication prowess. After each meeting, users receive comprehensive insights via email, enabling them to track their progress and improve continuously. Ideal for busy professionals, April AI focuses on individual communication styles and meeting contexts, ensuring that the feedback provided is relevant and actionable. This innovative platform empowers individuals to develop their speaking and leadership abilities without sacrificing valuable time.

Pros
  • Become effective leaders
  • April AI helps you become effective speaker and leader without spending extra hours
  • Contextual Feedback
  • April gives you feedback based on real-life meetings. It understands meeting context and personal style, providing extremely personalized feedback.
  • Designed for busy individuals
  • The product is designed to fit directly into your existing routine, eliminating the need for extra time commitment.
  • Effortless Integration
  • Seamlessly integrates into daily routines without requiring additional time investment.
  • Real-Time Analysis
  • Analyzes conversations as they happen, ensuring immediate and relevant feedback.
  • Easy setup
  • Simple setup process by logging in with a Google account for immediate access and calendar integration.
  • Email Summaries
  • Delivers call summaries and feedback directly to your email for convenient review and improvement.
  • Personalized Feedback: Provides individualized feedback tailored to your speaking style and the context of your calls.
Cons
  • No cons or missing features specifically mentioned in the provided content.
  • No explicit cons or missing features highlighted in the provided information.

140 . Waitroom

Best for streamlining meeting question management

Waitroom is an innovative online platform designed to transform the way teams conduct meetings. By offering structured micro-meeting formats, it helps streamline communication and boost productivity. The platform comes equipped with useful features, including emoji reactions, screen sharing options, and integration with popular tools like Slack and Google Calendar. With the capacity to host up to 2,000 participants, Waitroom effectively addresses the common issue of meeting fatigue through its organized queue and timer system, ensuring that discussions remain focused and concise.

Furthermore, Waitroom enhances the meeting experience with its AI assistant, Summa, which provides helpful summaries and transcripts to improve efficiency. Accessible via both browser and mobile app, this user-friendly platform makes it easy for teams to connect and collaborate effectively, regardless of their location.

Pros
  • Structured micro-meetings
  • Multipurpose use cases
  • Encourages thoughtful participation
  • Combat Zoom fatigue
  • Able to house 2000 people
  • Equal opportunity for contributions
  • Emoji reactions
  • Screen sharing functionality
  • Slack Integration
  • Google Cal integration
  • Clipped recordings
  • Mobile app availability
  • Tackles one topic at a time
  • Uninterrupted speaking
  • Alleviates meeting fatigue
Cons
  • Limited to micro-meetings
  • No offline access
  • Dependent on Slack and Google Cal
  • Limited to 2,000 people
  • No customizable UI
  • Lacks advanced support services

141 . Alkanzo

Best for optimize meeting schedules effortlessly.

Alkanzo is a cutting-edge service crafted to help professionals and students streamline their time management by focusing on essential tasks and optimizing their schedules. By allowing users to sign in with their Google or Microsoft accounts, Alkanzo seamlessly integrates with existing calendars, enabling it to prioritize and adjust meetings while preventing back-to-back appointments. With a strong emphasis on user preferences, Alkanzo employs smart-scheduling algorithms to ensure that events are rearranged effectively—though with the current functionality, it only reschedules events it has created.

Security and privacy are paramount, as users' data is housed in the Google Cloud Platform's Europe-West-3 region and is encrypted both at rest and during transmission. Alkanzo aims to empower users not only to meet deadlines but also to minimize the time spent in meetings, thereby fostering a better work-life balance and enabling them to achieve their goals more swiftly. By automating schedule management with a focus on user priorities, Alkanzo stands out as a valuable ally in the pursuit of productivity.

142 . 3Seconds

Best for efficiently track and summarize meetings.

3Seconds is an innovative meeting assistant designed to boost productivity and streamline collaboration during meetings. Featuring tools like the Spotlight Moderator, which facilitates seamless meeting flow and offers strategic suggestions, 3Seconds also includes Key Notes to emphasize critical discussion points. Its Time Keeper function ensures that meetings stay on track, while automatically generated actionable items simplify task delegation and workflow management. With a focus on enhancing meeting outcomes, 3Seconds provides a user-friendly experience that empowers teams to collaborate more effectively and achieve their goals.

143 . AI Sidekick

Best for streamline meeting organization and follow-ups.

AI Sidekick is an innovative tool tailored for Slack users, designed to enhance team dynamics and streamline productivity. Functioning as a virtual Executive Assistant, it leverages the capabilities of ChatGPT to provide valuable insights and swift responses to various team-related inquiries. With features like a Daily Q&A channel and easy shortcuts for daily updates, AI Sidekick minimizes routine task management hassle. It supports unlimited conversations, ensuring that team members have continuous access to the information they need. The service comes with a 14-day free trial, offering flexible pricing options suitable for both individual users and entire teams. By integrating AI Sidekick into your workflow, you can transform your meeting management and overall collaboration experience.

Pros
  • Your Executive Assistant: AI Sidekick serves as an all-knowing assistant for all your team-related inquiries directly within Slack.
  • Prevent Burnout: Designed to detect and address team burnout ensuring a healthier work environment.
  • Actionable Insights: Provides context-rich insights that help solve blockers quickly streamlining workflow.
  • Q&A System: Features a question and answer system enabling daily interaction and updates from team members.
  • Ease of Use: AI Sidekick is simple to implement in three steps and integrates seamlessly into the daily workflow.
  • Your Executive Assistant
  • Prevent Burnout
  • Actionable insights
  • Q&A System
  • Ease of Use
Cons
  • Limited insights into integrations with other platforms might restrict users who require cross-platform compatibility.
  • The AI Sidekick's simplicity might limit its capabilities compared to more complex AI tools available in the market.
  • The AI Sidekick might lack advanced functionalities such as AI-driven automation or predictive analytics that could be present in other tools.
  • Absence of details on advanced customization options could be a con for users seeking a highly tailored AI tool.
  • Potential lack of advanced analytics and reporting features compared to competitors may be a downside for users in need of detailed insights.
  • Missing features compared to other AI tools in the industry could be a drawback for users looking for a more comprehensive solution.
  • Limited information on customizable questions (Coming Soon) could be a potential limitation for users seeking more tailored Q&A.
  • The pricing for AI Sidekick might not justify the value for money compared to other AI tools in the industry.
  • The AI Sidekick's generated responses may not be perfect and should be used with critical thinking.
  • Reliability on the information provided by AI Sidekick may vary, requiring verification from multiple sources.

144 . PonderAI

Best for efficiently schedule and manage meetings.

PonderAI is a groundbreaking platform that harnesses the power of artificial intelligence to boost critical thinking and enhance decision-making abilities. Designed for users seeking a deeper understanding of complex issues, PonderAI utilizes advanced algorithms to analyze data efficiently and deliver personalized insights. Its intuitive interface allows individuals to explore diverse perspectives and evaluate numerous options, facilitating well-rounded conclusions. By promoting creative thinking and comprehensive problem-solving strategies, PonderAI empowers users to tackle challenges effectively in various fields. Whether for personal or professional use, this innovative tool is a valuable asset for anyone looking to improve their decision-making skills.

Pros
  • Slack Integration
  • Automates routine tasks
  • Streamlines processes
  • Enhances team collaboration
  • Scheduling capabilities
  • Reminder setting function
  • Task organization features
  • Adapts to user behavior
  • Personalized assistance
  • Operates within existing workflow
  • Workplace efficiency improvement
  • Replaces mundane tasks
  • Seamless workflow integration
  • Helps manage day-to-day operations
  • Adaptive learning capabilities
Cons
  • Personalization requires usage data
  • Dependent on Slack's performance
  • May not integrate other software
  • Focused solely on productivity
  • May lack robust features
  • Possibly limited automated tasks
  • Limited to Slack platform
  • Requires Slack account

145 . Sixty AI

Best for optimizing meeting prep and follow-ups.

Sixty AI is an innovative tool designed to streamline the way users manage their time and tasks, much like an advanced meeting assistant. It automates routine activities such as inbox management, scheduling, and agenda preparation, freeing users from time-consuming chores. With features that include personalized snapshots of daily and weekly schedules, prioritization of important emails, and reminders for significant dates, Sixty AI helps users stay organized and connected. The ability to manage last-minute schedule changes and send thoughtful messages or gifts enhances engagement without the burden of excessive planning. Ultimately, Sixty AI empowers users to focus on more meaningful activities by minimizing the time spent on administrative tasks.

146 . MinutesOwl

Best for efficiently manage meeting agendas

MinutesOwl is a comprehensive meeting management solution designed to simplify and improve the way teams conduct meetings. With features like automated minute-taking, action item tracking, and efficient scheduling, MinutesOwl helps organizations maximize productivity by streamlining collaboration. Users can easily create agendas, document meeting notes, and share them effortlessly with participants. By ensuring that key tasks are assigned and progress is monitored, MinutesOwl empowers teams to stay organized and accountable. This tool is particularly beneficial for businesses seeking to enhance their meeting workflows and drive better outcomes from every meeting held.

Pros
  • Real-time transcription
  • Automated meeting analysis
  • Transforms discussions to actions
  • Streamlines meeting processes
  • Actionable insights generation
  • Meeting audio upload feature
  • Supports decision making
  • Facilitates task management
  • Assists in data analysis
  • Promotes team collaboration
  • Advanced BI tool
  • Improves meeting productivity
  • Efficient outcome management
  • Enhances note summarization
  • Organizes meeting notes
Cons
  • Not yet released
  • Real-time analysis effectiveness unknown
  • Waitlist signup necessary
  • Lack of features detail
  • Unknown accuracy of transcription
  • No integration mentioned
  • Real-time analysis unknown effectiveness
  • Requires audio file upload

147 . Dr. Feelgood

Best for streamlining meeting notes and agendas.

Dr. Feelgood is an innovative AI-driven motivational coach designed to empower individuals in creating and sustaining healthy habits. With a focus on personalized coaching, Dr. Feelgood helps users unlock their potential while providing expert insights and support. Available 24/7, this service eliminates the need for scheduling conflicts, allowing users to engage in coaching sessions whenever it suits them. By signing up for the monthly plan, members gain access to unlimited sessions tailored to their specific needs, promoting continuous personal growth and enhancement of well-being. Dr. Feelgood stands as a reliable partner on the journey to achieving lasting motivation and success.

148 . Calendly

Best for automating meeting schedules for teams.

Calendly is a cutting-edge scheduling platform that harnesses the power of artificial intelligence to streamline the meeting coordination process for teams. Designed to enhance productivity, it offers features like automated routing, availability management, and team scheduling, making it an invaluable tool for various departments including sales, support, marketing, HR, and product management.

Catering to industries such as technology, finance, professional services, and education, Calendly provides tailored solutions that address specific scheduling needs. Users can take advantage of a range of resources, including a blog and developer tools, to optimize their scheduling practices. The platform also includes mobile applications for both iOS and Android, along with browser extensions for easy accessibility on the web.

In essence, Calendly serves as a versatile meeting assistant that helps businesses foster effective communication and decision-making through efficient scheduling.

Pros
  • Calendly simplifies the process of connecting with others and allows users to accomplish more by taking care of the scheduling tasks.
  • It offers features such as routing, availability management, team scheduling, and integrations catering to various departments and industries.
  • Calendly provides solutions tailored to different industries like technology, financial services, professional services, and education.
  • To enhance productivity, Calendly offers resources like a blog, a resource center, a comparison tool, and developer tools.
  • Users can download the Calendly app for iOS and Android, as well as Chrome and Firefox extensions for easy access and scheduling on various platforms.
  • AI-powered scheduling tool
  • Helps improve business results
  • Exclusive sneak peeks of upcoming features
  • New content on the future of AI and scheduling automation
  • Access to new AI releases
  • Streamlines connecting and scheduling
  • Offers routing and availability management features
  • Caters to various departments like sales, support, marketing, HR
  • Provides solutions for different industries
  • Enhances productivity with resources like a blog and developer tools
Cons
  • No specific cons or missing features were mentioned in the document about using Calendly.

149 . Meetcopilot.app

Best for streamline meeting notes and action items.

Meetcopilot.app is a versatile tool designed to simplify the complexities of meeting management. This user-friendly application helps individuals and teams organize their meetings more effectively by providing features such as seamless scheduling, calendar integration, and automated invitations. With Meetcopilot.app, users can easily set reminders and facilitate communication, ensuring that everyone stays on the same page. By consolidating various meeting-related tasks into one platform, the app not only saves users valuable time but also reduces the administrative workload associated with organizing meetings. Ultimately, Meetcopilot.app aims to enhance productivity and collaboration, making the process of conducting meetings smoother and more efficient.

Pros
  • Save time and let AI do the work for you
  • Avoid repetitive tasks like copy-pasting and switching between apps
  • Leverage AI directly in the apps you use whenever you need it
  • Deep Ecosystem Integration - activate COPILOT from anywhere on your devices, including via Siri
  • Context-Aware Processing - get precise responses to your specific needs and situation
  • Real-time Web Search - delegate your web searches to COPILOT for fast and accurate information
  • Smart Web-Browsing - quickly navigate through webpages and bring back accurate results
  • Dynamic Personalities - COPILOT adopts specific roles as per your needs, fine-tuning responses for each particular task
  • Detailed Progress
  • Autonomous Mode - COPILOT works independently, keeping you updated through notifications
  • Real-time Web Search - delegate web searches to COPILOT for fast and accurate real-time information
  • Smart Web-Browsing - swiftly navigates through webpages and brings back accurate results
  • Dynamic Personalities - adopts specific roles fine-tuning responses for each particular task
  • Detailed Progress and only a 10-minute setup time
  • Autonomous Mode - works independently and keeps you updated through notifications
Cons
  • Lack of information provided on specific cons or limitations of using Meetcopilot.app
  • Limited information on specific cons or missing features
  • Pricing might be high compared to alternatives

150 . Lexi

Best for automated meeting note summaries

Lexi is an innovative virtual assistant tailored to enhance productivity and streamline myriad tasks, particularly in managing meetings. With its user-friendly interface, Lexi simplifies scheduling, sets reminders, and takes detailed notes, ensuring that important details are never overlooked. By adapting to individual preferences, Lexi provides a personalized experience that caters to diverse organizational needs. Whether you're coordinating video calls, tracking deadlines, or organizing agendas, Lexi proves to be an indispensable tool for anyone looking to optimize their time management and stay on top of their commitments effectively. In essence, Lexi transforms the way users approach their daily routines, making it easier to stay organized and focused.