AI Meetings Assistants

Top AI tools that streamline meetings, enhance productivity, and improve collaboration.

· March 17, 2025

In today's fast-paced work environment, meetings have become both essential and overwhelming. From endless scheduling conflicts to the daunting task of taking notes, the challenges can quickly pile up. Wouldn't it be a game-changer if someone—or something—could effortlessly support you in these areas?

Enter AI meeting assistants, a category that has evolved remarkably over the past few years. No longer limited to simple note-taking or calendar management, these tools now offer insightful summaries, action item tracking, and even suggest agenda topics tailored to your needs.

I've spent time exploring and testing a variety of AI meeting assistants to see how they stack up against one another. This guide highlights the best options on the market today, showcasing their features and unique strengths.

Whether you want to streamline your meetings, enhance productivity, or minimize the chaos, there's an AI meeting assistant here that’s sure to fit the bill. Let’s dive into the options that can transform your meeting experience.

The best AI Meetings Assistants

  1. 136. Calendarscan for streamline meeting schedules with ai digitization

  2. 137. Jarvis.ai for streamlining meeting scheduling and notes.

  3. 138. Floode for automates meeting scheduling and reminders

  4. 139. Dr.change for streamlining meeting preparation routines

  5. 140. Ace for automating meeting agendas and summaries.

  6. 141. April AI for real-time meeting skill enhancement

  7. 142. Meeting Navigator for streamlining agendas for effective meetings

  8. 143. Alkanzo for optimize meeting schedules effortlessly.

  9. 144. Clearword for streamlining meeting notes for teams

  10. 145. 3Seconds for efficiently track and summarize meetings.

  11. 146. MinutesOwl for efficiently manage meeting agendas

  12. 147. Dr. Feelgood for streamlining meeting notes and agendas.

  13. 148. Calendly for automating meeting schedules for teams.

  14. 149. Lexi for automated meeting note summaries

  15. 150. Moderated for streamlining meeting notes and action items

159 Listings in AI Meetings Assistants Available

136 . Calendarscan

Best for streamline meeting schedules with ai digitization
Calendarscan

Calendarscan pros:

  • Translates paper-based calendars
  • Captures calendar photo

Calendarscan cons:

  • Dependent on image quality
  • Requires photographing physical documents

CalendarScan is an innovative tool that revolutionizes how we manage our schedules. By harnessing artificial intelligence, it allows users to effortlessly convert physical calendars and schedules into a digital format. With just a simple photo capture, the app intelligently interprets the contents and imports the relevant information straight into your mobile calendar. Available on both Google Play and the App Store, CalendarScan is compatible with Android and iOS devices, making it an accessible solution for anyone looking to optimize their time management. A web version is also in the works, promising to enhance usability further. By minimizing the need for tedious manual entry, CalendarScan stands out as a valuable assistant for anyone seeking to streamline their scheduling process and boost overall efficiency.

137 . Jarvis.ai

Best for streamlining meeting scheduling and notes.
Jarvis.ai

Jarvis.ai pros:

  • Simplifying request fulfillment
  • Completes any task

Jarvis.ai cons:

  • Lack of direct control
  • Valid only in the US

Overview of Jarvis AI

Jarvis AI is a cutting-edge SMS-based personal assistant designed to simplify the way users manage their tasks. By leveraging advanced artificial intelligence technology, Jarvis can handle a wide range of requests with ease, from straightforward inquiries to more complex projects. Users simply text their needs to the dedicated number, (888) 493-3616, and Jarvis promptly springs into action.

One of the standout features of Jarvis AI is its commitment to user satisfaction. There are no upfront fees; instead, users only pay when they are completely satisfied with the service they've received. This approach not only prioritizes reliability but also enhances the overall convenience of task management.

Whether you need help scheduling a meeting, making reservations, or organizing your daily tasks, Jarvis AI is equipped to assist. With an emphasis on efficiency and effectiveness, this innovative service aims to take the stress out of managing everyday responsibilities.

138 . Floode

Best for automates meeting scheduling and reminders
Floode

Floode pros:

  • Automates communication tasks
  • Streamlines conversations

Floode cons:

  • No offline mode
  • Unsupported for non-English languages

Floode is an innovative AI-powered executive assistant designed to enhance your communication efficiency across various messaging platforms and email. By consolidating all your conversations into a single, organized space, Floode simplifies inbox management through smart sorting, labeling, and summarization of messages. It goes a step further by offering assistance in drafting replies with intuitive prompts, managing schedules, and organizing tasks. With personalized folders for tailored management and a keen ability to adapt to your unique writing style, Floode provides a seamless user experience. Committed to user privacy, it guarantees that your data is never sold, while also supporting multi-language commands to accommodate a diverse range of users. Whether you're navigating professional or personal communications, Floode is your reliable partner in improving productivity and streamlining interactions.

139 . Dr.change

Best for streamlining meeting preparation routines
Dr.change

Dr.change pros:

  • Science backed methodologies
  • Interactive chat interface

Dr.change cons:

  • Limited to habit formation
  • Single-user oriented

Dr. Change is an innovative digital assistant focused on helping users cultivate positive daily habits and routines. Utilizing proven techniques from behavioral science, this app offers personalized guidance through an easy-to-use chat interface. Available on both iOS and Android, Dr. Change ensures that users can access support anytime and anywhere, empowering them to enhance their everyday lives. By focusing on habit formation and leveraging evidence-based methods, Dr. Change aims to facilitate meaningful change and improvement in users' routines, making personal growth both accessible and achievable.

140 . Ace

Best for automating meeting agendas and summaries.
Ace

Ace pros:

  • Innovative AI co-pilot designed for engineering leadership
  • Automates mentorship, growth opportunities, and feedback

Ace cons:

  • Missing features based on what Ace doesn't do compared to other AI tools in the industry
  • Doesn't throw insights out of the black box

Ace is an innovative AI co-pilot tailored for engineering leaders, designed to enhance team dynamics and improve overall performance. It focuses on streamlining mentorship, creating development opportunities, and facilitating constructive feedback for both managers and developers. Key functionalities include visualizing skill matrices, crafting personalized growth plans, providing insights into meeting efficacy, and issuing predictive alerts for potential burnout. Additionally, Ace employs data analytics to foster effective collaboration, pinpoint skill deficiencies, and support career advancement. Ultimately, this tool aims to empower engineering teams, helping them stay motivated and proficient in their roles.

141 . April AI

Best for real-time meeting skill enhancement
April AI

April AI pros:

  • Become effective leaders
  • April AI helps you become effective speaker and leader without spending extra hours

April AI cons:

  • No explicit cons or missing features highlighted in the provided information.
  • No cons or missing features specifically mentioned in the provided content.

April AI is an advanced meeting assistant designed to help users refine their speaking skills on the go. With seamless integration into virtual meetings through a simple Google account login, this tool participates in real-time conversations, offering tailored feedback to enhance communication prowess. After each meeting, users receive comprehensive insights via email, enabling them to track their progress and improve continuously. Ideal for busy professionals, April AI focuses on individual communication styles and meeting contexts, ensuring that the feedback provided is relevant and actionable. This innovative platform empowers individuals to develop their speaking and leadership abilities without sacrificing valuable time.

142 . Meeting Navigator

Best for streamlining agendas for effective meetings
Meeting Navigator

Meeting Navigator pros:

  • Enhances meeting productivity and efficiency
  • Agenda creation feature

Meeting Navigator cons:

  • Reliant on user inputs
  • No mobile app mentioned

Meeting Navigator is an advanced tool crafted by the DailyBot team, designed to boost the productivity and effectiveness of meetings. It serves as a valuable asset for various types of gatherings, including virtual meetups, sprint planning sessions, one-on-one discussions, and quick syncs. Key features of Meeting Navigator include the ability to create tailored agendas, set interactive meeting objectives, and allow flexible meeting durations. Additionally, it offers seamless integration with MetaMask for wallet connectivity, enhancing its utility across different topics and ensuring optimal use of time. With Meeting Navigator, users can streamline their meeting processes and foster more engaging and organized discussions.

Meeting Navigator Pricing

Paid plans start at $$500/N/A and include:

  • Enhances meeting productivity and efficiency
  • Agenda creation feature
  • Useful for sprint-planning
  • Useful for 1-1s meetings
  • Useful for quick-sync meetings
  • Flexibility in meeting duration

143 . Alkanzo

Best for optimize meeting schedules effortlessly.
Alkanzo

Alkanzo pros:

  • Make the most out of your time.
  • Alkanzo manages schedule for you and team by automatically blocking time slots for tasks in calendar.

Alkanzo is a cutting-edge service crafted to help professionals and students streamline their time management by focusing on essential tasks and optimizing their schedules. By allowing users to sign in with their Google or Microsoft accounts, Alkanzo seamlessly integrates with existing calendars, enabling it to prioritize and adjust meetings while preventing back-to-back appointments. With a strong emphasis on user preferences, Alkanzo employs smart-scheduling algorithms to ensure that events are rearranged effectively—though with the current functionality, it only reschedules events it has created.

Security and privacy are paramount, as users' data is housed in the Google Cloud Platform's Europe-West-3 region and is encrypted both at rest and during transmission. Alkanzo aims to empower users not only to meet deadlines but also to minimize the time spent in meetings, thereby fostering a better work-life balance and enabling them to achieve their goals more swiftly. By automating schedule management with a focus on user priorities, Alkanzo stands out as a valuable ally in the pursuit of productivity.

144 . Clearword

Best for streamlining meeting notes for teams
Clearword

Clearword pros:

  • Real-time meeting AI
  • Automatic Meeting Summaries

Clearword cons:

  • No information available on cons or missing features for Clearword at the moment.

Clearword is an innovative AI-powered meeting assistant that revolutionizes the way meetings are conducted. It offers a suite of features including real-time meeting summaries, the ability to export action items, and a comprehensive searchable knowledge base. Compatible with popular platforms like Zoom, Google Meet, and Microsoft Teams, Clearword aims to simplify the meeting process and boost overall productivity. Users have reported significant improvements in their meeting effectiveness, highlighting Clearword's role in transforming the typical meeting experience into a more organized and outcome-focused endeavor.

145 . 3Seconds

Best for efficiently track and summarize meetings.
3Seconds

3Seconds pros:

  • Spotlight Moderator - guides meeting flow and suggests directions
  • Key Notes - highlights important points for all participants

3Seconds is an innovative meeting assistant designed to boost productivity and streamline collaboration during meetings. Featuring tools like the Spotlight Moderator, which facilitates seamless meeting flow and offers strategic suggestions, 3Seconds also includes Key Notes to emphasize critical discussion points. Its Time Keeper function ensures that meetings stay on track, while automatically generated actionable items simplify task delegation and workflow management. With a focus on enhancing meeting outcomes, 3Seconds provides a user-friendly experience that empowers teams to collaborate more effectively and achieve their goals.

146 . MinutesOwl

Best for efficiently manage meeting agendas
MinutesOwl

MinutesOwl pros:

  • Real-time transcription
  • Automated meeting analysis

MinutesOwl cons:

  • Not yet released
  • Real-time analysis effectiveness unknown

MinutesOwl is a comprehensive meeting management solution designed to simplify and improve the way teams conduct meetings. With features like automated minute-taking, action item tracking, and efficient scheduling, MinutesOwl helps organizations maximize productivity by streamlining collaboration. Users can easily create agendas, document meeting notes, and share them effortlessly with participants. By ensuring that key tasks are assigned and progress is monitored, MinutesOwl empowers teams to stay organized and accountable. This tool is particularly beneficial for businesses seeking to enhance their meeting workflows and drive better outcomes from every meeting held.

147 . Dr. Feelgood

Best for streamlining meeting notes and agendas.
Dr. Feelgood

Dr. Feelgood pros:

  • Individuals would be happier.
  • Individuals would be more effective.

Dr. Feelgood is an innovative AI-driven motivational coach designed to empower individuals in creating and sustaining healthy habits. With a focus on personalized coaching, Dr. Feelgood helps users unlock their potential while providing expert insights and support. Available 24/7, this service eliminates the need for scheduling conflicts, allowing users to engage in coaching sessions whenever it suits them. By signing up for the monthly plan, members gain access to unlimited sessions tailored to their specific needs, promoting continuous personal growth and enhancement of well-being. Dr. Feelgood stands as a reliable partner on the journey to achieving lasting motivation and success.

148 . Calendly

Best for automating meeting schedules for teams.
Calendly

Calendly pros:

  • Calendly simplifies the process of connecting with others and allows users to accomplish more by taking care of the scheduling tasks.
  • It offers features such as routing, availability management, team scheduling, and integrations catering to various departments and industries.

Calendly cons:

  • No specific cons or missing features were mentioned in the document about using Calendly.

Calendly is a cutting-edge scheduling platform that harnesses the power of artificial intelligence to streamline the meeting coordination process for teams. Designed to enhance productivity, it offers features like automated routing, availability management, and team scheduling, making it an invaluable tool for various departments including sales, support, marketing, HR, and product management.

Catering to industries such as technology, finance, professional services, and education, Calendly provides tailored solutions that address specific scheduling needs. Users can take advantage of a range of resources, including a blog and developer tools, to optimize their scheduling practices. The platform also includes mobile applications for both iOS and Android, along with browser extensions for easy accessibility on the web.

In essence, Calendly serves as a versatile meeting assistant that helps businesses foster effective communication and decision-making through efficient scheduling.

149 . Lexi

Best for automated meeting note summaries
Lexi

Lexi cons:

  • No specific cons of using Lexi were provided in the document.

Lexi is an innovative virtual assistant tailored to enhance productivity and streamline myriad tasks, particularly in managing meetings. With its user-friendly interface, Lexi simplifies scheduling, sets reminders, and takes detailed notes, ensuring that important details are never overlooked. By adapting to individual preferences, Lexi provides a personalized experience that caters to diverse organizational needs. Whether you're coordinating video calls, tracking deadlines, or organizing agendas, Lexi proves to be an indispensable tool for anyone looking to optimize their time management and stay on top of their commitments effectively. In essence, Lexi transforms the way users approach their daily routines, making it easier to stay organized and focused.

150 . Moderated

Best for streamlining meeting notes and action items
Moderated

Moderated pros:

  • Streamlines team interaction
  • Enhances collaboration

Moderated cons:

  • Beta version only
  • Unknown machine learning algorithms

Overview of Moderated

Moderated is an innovative tool designed to enhance team communication and collaboration through AI-driven discussions. By simplifying the process of team interactions, it aims to foster a more productive work environment. The platform is user-friendly, making it easy for individuals to sign up and log in effortlessly. Utilizing advanced machine learning and natural language processing, Moderated helps guide conversations and improve the effectiveness of discussions by analyzing communication patterns. Currently in its beta phase, the tool is focused on optimizing team exchanges and managing communication flow, although users should note that its algorithms remain undisclosed, and it may require customization to meet specific needs.