AI Meetings Assistants

Top AI tools that streamline meetings, enhance productivity, and improve collaboration.

· March 17, 2025

In today's fast-paced work environment, meetings have become both essential and overwhelming. From endless scheduling conflicts to the daunting task of taking notes, the challenges can quickly pile up. Wouldn't it be a game-changer if someone—or something—could effortlessly support you in these areas?

Enter AI meeting assistants, a category that has evolved remarkably over the past few years. No longer limited to simple note-taking or calendar management, these tools now offer insightful summaries, action item tracking, and even suggest agenda topics tailored to your needs.

I've spent time exploring and testing a variety of AI meeting assistants to see how they stack up against one another. This guide highlights the best options on the market today, showcasing their features and unique strengths.

Whether you want to streamline your meetings, enhance productivity, or minimize the chaos, there's an AI meeting assistant here that’s sure to fit the bill. Let’s dive into the options that can transform your meeting experience.

The best AI Meetings Assistants

  1. 91. Serge for streamlining meeting notes and scheduling.

  2. 92. Verbee for streamlining meeting agendas and notes

  3. 93. Voyp for streamlining meeting scheduling effortlessly

  4. 94. WorkGPT for efficient meeting agenda creation

  5. 95. Process Talks for streamline meeting scheduling and follow-ups.

  6. 96. Project Manda for optimize recurring meetings effortlessly.

  7. 97. Equal Time for equitable speaking time tracking in meetings

  8. 98. Teno Chat for smart task tracking during meetings

  9. 99. Dinnerfy for streamlining meal orders for meetings

  10. 100. Sidenoteai for instant task creation from meeting notes

  11. 101. Artu for maximize meeting efficiency and follow-up

  12. 102. Slated for smart scheduling for hassle-free meetings

  13. 103. Collato for transcribe and summarize meetings effortlessly.

  14. 104. Goelo for automating meeting note-taking and summaries.

  15. 105. Appointeze for seamlessly coordinate and schedule meetings.

159 Listings in AI Meetings Assistants Available

91 . Serge

Best for streamlining meeting notes and scheduling.
Serge

Serge pros:

  • Serge is a self-hosted personal assistant tool that provides a secure and private environment for users.
  • With no remote API, data collection, or ads, Serge ensures a high level of privacy and data security.

Serge is a robust self-hosted personal assistant designed with a strong emphasis on privacy and data security. Ideal for individuals who prioritize control over their information, Serge is easy to set up using just a single Docker command, creating a secure environment that operates without remote APIs, data collection, or advertisements. Users can access Serge through a convenient web interface at http://localhost:8008, making it simple to engage and receive assistance. Additionally, Serge supports community interaction via GitHub and Discord channels, fostering collaboration, support, and knowledge sharing among users. By putting data privacy at the forefront, Serge stands out as a reliable alternative in the realm of personal assistant tools.

92 . Verbee

Best for streamlining meeting agendas and notes
Verbee

Verbee pros:

  • GPT-4 integration
  • Nested question feature

Verbee cons:

  • No offline accessibility
  • Over-reliance on GPT-4

Verbee is an advanced communication and collaboration platform designed to improve workflow efficiency and boost team productivity. Leveraging the power of GPT-4, Verbee offers a user-friendly interface that includes features like nested questioning and customizable chat options tailored to specific needs. Its innovative usage-based pricing means that users only pay for what they actually use, avoiding the constraints of traditional subscription models.

A key highlight of Verbee is its ability to facilitate real-time sharing of conversations, which allows team members to engage collaboratively in decision-making processes. Additionally, it boasts features such as role assignments, a chat collapse function, and a straightforward free sign-up, complete with initial complimentary questions for users to explore the platform's capabilities. Overall, Verbee serves as an all-in-one solution for effective communication, enhancing teamwork and streamlining various business workflows.

93 . Voyp

Best for streamlining meeting scheduling effortlessly
Voyp

Voyp pros:

  • AI-Powered Assistant
  • Unlimited Calls

Voyp cons:

  • Unclear data security and privacy policies
  • No specific cons or missing features were mentioned in the provided documents for the Voyp app.

VOYP, or "Voice Over Your Phone," is an intelligent application designed to streamline the process of making appointments and reservations through a user-friendly interface. It allows users to engage with the app using either voice commands or text, making it accessible for individuals who may face challenges such as speech disabilities or social anxiety.

With its AI-driven assistant, VOYP ensures an efficient communication experience, handling calls and interactions on behalf of the user. Key features include unlimited calling to selected international destinations, support for multiple languages, and advanced AI capabilities that enhance usability. Subscribers also benefit from additional tools like the Context Assistant for better understanding call specifics and a Copilot feature that offers guidance when needed.

Overall, VOYP serves as an innovative solution for managing appointments and reservations, promoting independence and convenience while catering to a wide range of user needs. Its hands-free approach makes it an appealing option for anyone seeking a more efficient way to handle communications.

Voyp Pricing

Paid plans start at $Free/month and include:

  • Unlimited Calls to Selected Locations Worldwide
  • Variety of Languages and Voices
  • Use of Large Language Models and Generative AI
  • Context Assistant for Call Contexts
  • Copilot Feature for Guidance
  • Calendar Access

94 . WorkGPT

Best for efficient meeting agenda creation
WorkGPT

WorkGPT pros:

  • Customizable roles without programming knowledge
  • Support for multi-agent AI systems

Overview of WorkGPT

WorkGPT serves as a valuable tool for those looking to enhance their physical fitness and optimize training routines. By offering a comprehensive suite of resources, it empowers individuals to achieve their health and fitness objectives effectively. Similar to how a proficient meeting assistant streamlines collaboration and enhances productivity, WorkGPT aids users by providing a variety of workout tools that cater to diverse fitness levels and preferences.

Among its offerings are resistance bands that introduce resistance for targeted muscle training, dumbbells for building strength, and stability balls that support core engagement and balance. For cardio enthusiasts, the jump rope presents an efficient way to boost cardiovascular health. Additionally, tools like foam rollers facilitate muscle recovery, while kettlebells enable dynamic strength training workouts. The yoga mat rounds out the selection, providing a comfortable surface for stretching and bodyweight exercises.

Incorporating these tools into fitness routines not only adds diversity but also introduces new challenges that keep individuals motivated. Much like a meeting assistant that adapts to the needs of its team, WorkGPT is designed to support users in their quest for better health, ultimately enhancing overall wellness and physical fitness.

95 . Process Talks

Best for streamline meeting scheduling and follow-ups.
Process Talks

Process Talks pros:

  • Automatiza procesos complejos rápidamente
  • Conexiones con tus aplicaciones favoritas incluidas

Process Talks cons:

  • No specific cons or disadvantages of using Process Talks were mentioned in the provided documents.

Process Talks is an innovative AI-driven platform tailored to enhance daily office operations through intuitive natural language interactions. Designed to automate workflows, it features a robust automation engine that integrates seamlessly with existing systems. Users can engage with Process Talks by either typing or speaking in their language of choice, ensuring a personalized experience that caters to diverse communication preferences. By streamlining tasks and reducing manual input, Process Talks significantly boosts productivity, allowing employees to focus on more strategic activities. Additionally, its intelligent preview capabilities help users verify the accuracy of their process designs, making it a comprehensive solution for today’s dynamic work environments.

96 . Project Manda

Best for optimize recurring meetings effortlessly.
Project Manda

Project Manda pros:

  • Analytics for Meeting Productivity
  • AI Meeting Assistant Manda

Project Manda cons:

  • Gather feedback feature is missing in the Starter tier
  • Coaching to run better meetings feature is missing in the Starter tier

Project Manda is an innovative service focused on optimizing meeting culture within organizations to boost productivity and efficiency. By harnessing analytics and utilizing an AI-driven assistant, Project Manda helps teams gain valuable insights into meeting habits, such as duration, agenda compliance, and participant engagement. The platform prioritizes attendee feedback to continuously improve meeting quality and integrates seamlessly with popular tools like Google Calendar and Slack. Additionally, it provides coaching to employees, ensuring they adhere to high meeting standards. Ultimately, Project Manda aims to minimize wasted time in meetings and empower organizations to effectively manage their meeting-related expenses.

97 . Equal Time

Best for equitable speaking time tracking in meetings
Equal Time

Equal Time pros:

  • Ensure everyone has a chance to participate
  • Track talk-time and sentiment in virtual and hybrid meetings

Equal Time cons:

  • No specific cons of using Equal Time were found in the provided documents.
  • No cons found in the provided documents

Equal Time is a cutting-edge virtual meeting assistant designed to foster inclusivity and improve the overall effectiveness of online discussions across platforms like Zoom, Google Meet, and Microsoft Teams. By actively monitoring speaking time and participation, it offers real-time insights that encourage balanced contributions during meetings. The tool also generates AI-powered meeting notes, complete with transcripts and actionable items, ensuring that key points are not overlooked. Equal Time is tailored to meet the needs of a diverse audience, including DEI leaders, managers, educators, coaches, HR professionals, and engineering teams, all committed to enhancing diversity, equity, and inclusion in their meeting dynamics.

98 . Teno Chat

Best for smart task tracking during meetings
Teno Chat

Teno Chat pros:

  • Meeting facilitation on Discord
  • Task management feature

Teno Chat cons:

  • Can't schedule meetings
  • No integration with calendars

Teno Chat Chat is an innovative Discord bot designed to streamline the process of virtual meetings. Developed by Deab Labs, this intelligent assistant enhances meeting productivity by offering features that include task management, attendee tracking, and real-time Q&A support. With its user-friendly command structure, participants can effortlessly navigate tasks and engage with the bot during discussions. Teno Chat Chat not only aims to automate routine meeting functions but also prioritizes user privacy, ensuring a secure and efficient meeting environment. By facilitating smoother communication and organization, Teno Chat Chat is an essential tool for anyone looking to improve their virtual meeting experience.

99 . Dinnerfy

Best for streamlining meal orders for meetings
Dinnerfy

Dinnerfy is a groundbreaking Progressive Web App designed to streamline family meal planning and enhance quality time together. By eliminating the need for downloads from app stores, it allows users to quickly access the app from any internet browser, making it easy for families to incorporate it into their daily routines.

The app’s unique patented technology learns family preferences, ensuring that meals align with everyone's tastes. Users can curate personalized menus, creating an enjoyable dining experience that fosters togetherness and connection.

Dinnerfy is completely free, with the option for users to contribute voluntarily. This accessibility promotes inclusivity, encouraging families from various backgrounds to adopt the app and improve how they bond over meals. In a world where family time often takes a backseat, Dinnerfy reintroduces the importance of shared experiences.

For families looking to optimize their meal planning while cherishing precious moments together, Dinnerfy stands out as a must-try app. Its user-friendly interface and tailored functionalities promise to enhance family gatherings around the dinner table in meaningful ways.

100 . Sidenoteai

Best for instant task creation from meeting notes
Sidenoteai

Sidenoteai pros:

  • Follow up on meetings in 10 seconds
  • Turns notes into action items, emails, calendar invites, and Jira issues

Sidenoteai cons:

  • No specific cons or missing features mentioned in the document provided.

Sidenoteai is a powerful Chrome extension designed to enhance the post-meeting experience for professionals. By transforming chaotic meeting notes into clear action items, it simplifies the process of follow-up. The tool not only generates drafted emails and calendar invites but also creates Jira issues directly from your notes, making it a versatile addition to any workflow. With seamless integration into platforms like Notion and Google Docs, Sidenoteai ensures users can maintain their focus and productivity. Its AI-driven capabilities automatically organize tasks and schedule them based on your notes, eliminating the need for manual entry. This innovative solution saves time and helps users efficiently manage their responsibilities following meetings, ensuring nothing falls through the cracks.

101 . Artu

Best for maximize meeting efficiency and follow-up
Artu

Artu pros:

  • Processes and organizes info
  • Tagging and prioritizing features

Artu cons:

  • Paid subscription necessary
  • Limited scalability for individual users

Artu is a cutting-edge AI-driven assistant designed to simplify the process of managing virtual meetings. It automatically generates meeting minutes, concise summaries, and outlines next steps, ensuring that all participants have a clear understanding of the discussions. With its Chrome extension, Artu seamlessly integrates into your existing workflow, allowing for smooth meeting coordination and organization.

Security is paramount for Artu, which handles and arranges information securely to protect user data. The platform offers a range of subscription plans—Personal, Business, and Corporate—catering to diverse user requirements, each packed with features aimed at boosting productivity.

Artu also facilitates the storage and organization of various types of content, including ideas, tasks, videos, links, and social media posts, allowing users to keep everything in one place. With support for multiple communication channels like email, WhatsApp, Discord, and Telegram, users can easily assign tasks, share content, and even participate in meetings directly through the Artu extension. In essence, Artu is a versatile tool that enhances the efficiency of virtual collaboration.

Artu Pricing

Paid plans start at $USD 0/mo and include:

  • 4 Free Meetings Included
  • 1 user
  • Email support

102 . Slated

Best for smart scheduling for hassle-free meetings
Slated

Slated pros:

  • One-click scheduling
  • Automated note-taking

Slated cons:

  • Availability determined by others' preferences
  • Lack of data security details

Slated is an innovative tool designed to streamline team meeting scheduling and note-taking, adapting to the specific needs of each team member. With features like one-click scheduling and AI-driven note-taking, Slated aims to boost productivity, maximize focus time, and enhance overall workplace satisfaction. Currently available in private beta, it employs a smart algorithm that organizes meetings based on individual schedules and preferences, while maintaining privacy regarding full availability.

Users input their preferences directly, which are securely stored and not shared with other team members. The platform's smart scheduling links allow for repeated use without divulging comprehensive availability details. Slated also includes personalized smart calendars and effective focus time management tools, which further contribute to improved productivity and seamless day planning.

Feedback from early users has been overwhelmingly positive, commending Slated for its straightforward approach and efficacy in enhancing meeting coordination. By joining the waitlist, users can gain early access to Slated's features and contribute feedback before its official launch, positioning themselves at the forefront of this valuable scheduling solution.

103 . Collato

Best for transcribe and summarize meetings effortlessly.
Collato

Collato pros:

  • Securely Encrypted
  • Unlimited AI documents from your meetings, free.

Collato cons:

  • Recording limits reset to zero every 30 days after registering
  • No rollover of recording hours to the next month

Collato is an innovative AI-powered meeting assistant that streamlines the process of capturing and organizing meeting content. Designed to enhance team collaboration, Collato transforms various forms of media, such as transcripts, images, and audio recordings, into tailored documents using customizable templates. This platform not only saves valuable time by delivering accurate transcripts but also enables users to swiftly generate documents from meeting notes.

Founded by Ivo and Sebastian, Collato prioritizes knowledge sharing and aims to bridge gaps between different departments and tools within organizations. It is built with a strong focus on data protection, boasting SOC 2 certification and GDPR compliance, ensuring that user information is securely encrypted.

Collato offers a free plan that allows users to record up to 10 hours of meetings each month, along with unlimited document creation possibilities. For those requiring more extensive recording capabilities, a PRO plan is available. The AI assistant facilitates productivity by summarizing discussions, highlighting key points from documents, and providing immediate insights that help users stay organized. Moreover, the platform allows organizations to invite multiple team members and assign varying roles to enhance collaboration. Overall, Collato is a valuable tool for teams looking to improve their meeting efficiency and knowledge management.

104 . Goelo

Best for automating meeting note-taking and summaries.
Goelo

Goelo pros:

  • AI-powered tool for recording and transcribing meetings
  • Generates meeting summaries in minutes

Goelo Notetaker is an innovative tool designed to maximize the effectiveness of video meetings through cutting-edge AI technology. It allows users to effortlessly record meetings, transcribe discussions, and create concise summaries, making it easier to manage and share information. With Goelo, users can review a full hour of content in just five minutes, enabling them to focus on key takeaways and action items.

Additionally, the platform promotes team engagement by letting users comment and provide feedback on recordings, fostering a culture of continuous improvement. Goelo serves as a comprehensive knowledge base, streamlining the onboarding process and encouraging the exchange of best practices among team members. Its support for multiple languages and smooth integration with popular video conferencing tools enhances the overall user experience, ensuring that collaboration remains simple and effective. Overall, Goelo Notetaker simplifies meeting management, boosts teamwork, and strengthens knowledge sharing within organizations.

105 . Appointeze

Best for seamlessly coordinate and schedule meetings.
Appointeze

Appointeze pros:

  • AppointEze is a cloud-based appointment management software that shows real-time availability for managing appointments online.
  • Specifically designed for small and medium businesses, offering features to save time and money.

Appointeze cons:

  • No specific cons or missing features of Appointeze were identified in the available documents.

AppointEze is an innovative cloud-based solution crafted specifically for small and medium-sized businesses seeking to streamline their appointment management. The software allows users to effortlessly coordinate their schedules, share availability, and automate the booking process, enhancing both efficiency and the customer experience. Business owners and clients appreciate its user-friendly interface and the flexibility it offers in tailoring appointment settings to their unique requirements. With AppointEze, companies can save valuable time while ensuring their clients enjoy a hassle-free way to book appointments.