AI Meetings Assistants

Top AI tools that streamline meetings, enhance productivity, and improve collaboration.

· March 17, 2025

In today's fast-paced work environment, meetings have become both essential and overwhelming. From endless scheduling conflicts to the daunting task of taking notes, the challenges can quickly pile up. Wouldn't it be a game-changer if someone—or something—could effortlessly support you in these areas?

Enter AI meeting assistants, a category that has evolved remarkably over the past few years. No longer limited to simple note-taking or calendar management, these tools now offer insightful summaries, action item tracking, and even suggest agenda topics tailored to your needs.

I've spent time exploring and testing a variety of AI meeting assistants to see how they stack up against one another. This guide highlights the best options on the market today, showcasing their features and unique strengths.

Whether you want to streamline your meetings, enhance productivity, or minimize the chaos, there's an AI meeting assistant here that’s sure to fit the bill. Let’s dive into the options that can transform your meeting experience.

The best AI Meetings Assistants

  1. 91. Humane AI Pin for streamlining note-taking during meetings

  2. 92. Villa Rocks for effortless coordination of team meetings

  3. 93. PonderAI for efficiently schedule and manage meetings.

  4. 94. Meeting Culture for streamline meeting logistics and notes

  5. 95. MindmapAI for streamline brainstorming sessions efficiently.

  6. 96. Huudle for streamlining meeting notes and tasks

  7. 97. Embra for scheduling and managing meeting agendas.

  8. 98. Serge for streamlining meeting notes and scheduling.

  9. 99. WorkGPT for efficient meeting agenda creation

  10. 100. Ubblu for streamline meeting notes and tasks

  11. 101. Cue for streamlining meeting notes and action items.

  12. 102. Sixty AI for optimizing meeting prep and follow-ups.

  13. 103. Meetext for streamline team discussions and notes

  14. 104. Slated for smart scheduling for hassle-free meetings

  15. 105. Xembly for streamlining meeting note-taking and summaries

163 Listings in AI Meetings Assistants Available

91 . Humane AI Pin

Best for streamlining note-taking during meetings
Humane AI Pin

Humane AI Pin pros:

  • Categorizes cookies by type
  • Secure log-in feature

Humane AI Pin cons:

  • Lacks comprehensive performance analysis
  • Data storage period varies

The Humane AI Pin is an innovative wearable device designed to serve as a personal assistant and enhance everyday interactions without the need for smartphones. It offers a range of functionalities including making calls, sending messages, capturing photos, and managing digital tasks. One of its standout features is its digital assistants, which currently support various activities and will expand to include specialties like nutrition and shopping in the future.

The AI Pin prioritizes user privacy by activating only upon command and includes a Trust Light to ensure transparency during use. Its intuitive voice control and unique Laser Ink display allow for easy engagements, projecting information directly onto the user's hand for quick access to essential functions.

By reducing the reliance on smartphones, the Humane AI Pin encourages users to be more present in their lives, fostering connections and enhancing overall experiences. This compact device brings seamless integration of AI capabilities, making it an ideal companion for navigating daily tasks efficiently.

92 . Villa Rocks

Best for effortless coordination of team meetings
Villa Rocks

Villa Rocks pros:

  • Villa meetings are far more powerful and productive than IRL and videoconferencing combined
  • Villa is a VR platform for team collaboration in thrilling immersive environments

Villa Rocks cons:

  • Missing features compared to other AI tools in the industry
  • May have a learning curve for new users unfamiliar with VR technology

Villa Rocks is an innovative Virtual Reality platform designed to facilitate team collaboration within immersive digital environments. It offers a versatile space for various activities, such as team meetings, conferences, and exhibitions, allowing users to create customized virtual worlds that can host up to 100 participants in a single villa, with the option to scale for larger events. The platform is crafted to boost team morale, enhance productivity, and foster a positive company culture, all while addressing the challenges of remote work-related burnout. Villa Rocks provides an engaging alternative to traditional remote meetings by transforming them into interactive experiences. It caters to a wide range of users, from small teams to large organizations, with flexible subscription plans that include free trials and monthly fees up to $30. For the best experience, Villa Rocks recommends using Meta Quest headsets, ensuring that all participants can enjoy seamless and immersive interactions.

93 . PonderAI

Best for efficiently schedule and manage meetings.
PonderAI

PonderAI pros:

  • Slack Integration
  • Automates routine tasks

PonderAI cons:

  • Focused solely on productivity
  • Dependent on Slack's performance

PonderAI is a groundbreaking platform that harnesses the power of artificial intelligence to boost critical thinking and enhance decision-making abilities. Designed for users seeking a deeper understanding of complex issues, PonderAI utilizes advanced algorithms to analyze data efficiently and deliver personalized insights. Its intuitive interface allows individuals to explore diverse perspectives and evaluate numerous options, facilitating well-rounded conclusions. By promoting creative thinking and comprehensive problem-solving strategies, PonderAI empowers users to tackle challenges effectively in various fields. Whether for personal or professional use, this innovative tool is a valuable asset for anyone looking to improve their decision-making skills.

94 . Meeting Culture

Best for streamline meeting logistics and notes
Meeting Culture

Meeting Culture pros:

  • Seamlessly plan and collaborate before each meeting
  • Foster more participation with efficient, engaging, and active meetings

Meeting culture refers to the collective practices and behaviors that shape how meetings are conducted within an organization. It involves careful preparation before each gathering, ensuring that participants are engaged during the discussions, and implementing effective strategies for follow-up afterward. Key components of a strong meeting culture include creating clear agendas, encouraging collaboration among attendees, tracking time effectively, making informed decisions, and monitoring assigned tasks. By enhancing these elements, organizations can improve communication, boost productivity, and streamline their overall operations, making meetings more meaningful and impactful for everyone involved.

95 . MindmapAI

Best for streamline brainstorming sessions efficiently.
MindmapAI

MindmapAI pros:

  • Artificial intelligence technology simplifies the mind map creation process
  • Offers keyboard shortcuts for faster node creation and navigation

MindmapAI cons:

  • No specific cons or missing features were found for MindmapAI in the provided documents.
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MindmapAI stands out as a premier tool for enhancing productivity in both meetings and brainstorming sessions. By harnessing artificial intelligence, it simplifies the often cumbersome task of creating mind maps. Users can easily begin with a blank canvas and personalize their maps with notes, icons, and links to enrich their content.

One of MindmapAI's key features is its ability to organize ideas using custom tags. This makes it easier for teams to navigate and manage complex information effectively. Sharing maps in real-time facilitates collaboration, ensuring that all team members are aligned on ideas discussed during meetings.

The platform's versatility extends to exporting mind maps in various formats, including PDF, PNG, and JPEG, which is particularly useful for documentation or presentations. By streamlining the creation process, MindmapAI allows users to focus on absorbing knowledge rather than getting bogged down by design.

Overall, MindmapAI is an ideal choice for professionals looking to enhance their meeting experiences and foster creativity within teams. Its user-friendly interface and AI-driven features make it a valuable asset for anyone engaged in collaborative projects or brainstorming sessions.

96 . Huudle

Best for streamlining meeting notes and tasks
Huudle

Huudle pros:

  • Enhances productivity
  • Improves digital agency relationships

Huudle cons:

  • Limited to certain meeting platforms
  • Dependent on AWS infrastructure

Huudle is a cutting-edge asynchronous video communication tool tailored for digital agencies aiming to boost productivity and strengthen team dynamics. It harnesses the power of AI to deliver concise video highlights that track project developments and deliver updates efficiently. By integrating seamlessly with popular virtual meeting platforms such as Zoom, Google Meet, and Microsoft Teams, Huudle organizes all relevant project information into a dedicated folder, making it easy for teams to stay aligned.

With a focus on enhancing collaboration, Huudle offers multiple modes of communication—video, audio, and chat—allowing users to convey updates without the burden of extensive meetings or lengthy email chains. This capability not only saves time but also ensures that everyone remains on the same page.

Data security is a top priority for Huudle, as it is fully compliant with GDPR regulations and utilizes top-tier server-side encryption and secure AWS infrastructure. Additionally, its compatibility with software like Figma and Zapier expands its functionality, making project management even more efficient.

By consolidating meeting notes and messages in one central location, Huudle fosters a sense of unity and respect among team members. Clients also benefit from Huudle's transparent communication channels, leading to improved engagement and trust. As a holistic solution for managing digital communication, Huudle is poised to elevate the way teams and clients interact.

97 . Embra

Best for scheduling and managing meeting agendas.
Embra

Embra pros:

  • Fast chatbot-like assistant
  • For Mac users

Embra cons:

  • Limited platform compatibility
  • Limited automation capabilities

Embra is a cutting-edge AI assistant specifically crafted for professionals seeking to enhance their productivity and streamline their workflows. With a suite of features tailored for efficiency, Embra offers functionalities such as email automation, meeting summarization, internal search support, content creation, and comprehensive research assistance. Its user-friendly interface and quick command options make it accessible to individuals and teams alike.

The tool integrates seamlessly with popular applications like Chrome, Gmail, and Zoom, ensuring that users can easily incorporate it into their existing workflows. Embra’s focus on personalized automation and collaboration allows users to tackle tasks more effectively, saving valuable time in their day-to-day operations. Notable professionals, including Andre Pennecooke, VP Design at Dave, and Brian Cometa, Owner at $300 Data Recovery, have praised Embra for its remarkable efficiency and ease of use, highlighting its significant impact on enhancing workplace productivity.

98 . Serge

Best for streamlining meeting notes and scheduling.
Serge

Serge pros:

  • Serge is a self-hosted personal assistant tool that provides a secure and private environment for users.
  • With no remote API, data collection, or ads, Serge ensures a high level of privacy and data security.

Serge is a robust self-hosted personal assistant designed with a strong emphasis on privacy and data security. Ideal for individuals who prioritize control over their information, Serge is easy to set up using just a single Docker command, creating a secure environment that operates without remote APIs, data collection, or advertisements. Users can access Serge through a convenient web interface at http://localhost:8008, making it simple to engage and receive assistance. Additionally, Serge supports community interaction via GitHub and Discord channels, fostering collaboration, support, and knowledge sharing among users. By putting data privacy at the forefront, Serge stands out as a reliable alternative in the realm of personal assistant tools.

99 . WorkGPT

Best for efficient meeting agenda creation
WorkGPT

WorkGPT pros:

  • Customizable roles without programming knowledge
  • Support for multi-agent AI systems

Overview of WorkGPT

WorkGPT serves as a valuable tool for those looking to enhance their physical fitness and optimize training routines. By offering a comprehensive suite of resources, it empowers individuals to achieve their health and fitness objectives effectively. Similar to how a proficient meeting assistant streamlines collaboration and enhances productivity, WorkGPT aids users by providing a variety of workout tools that cater to diverse fitness levels and preferences.

Among its offerings are resistance bands that introduce resistance for targeted muscle training, dumbbells for building strength, and stability balls that support core engagement and balance. For cardio enthusiasts, the jump rope presents an efficient way to boost cardiovascular health. Additionally, tools like foam rollers facilitate muscle recovery, while kettlebells enable dynamic strength training workouts. The yoga mat rounds out the selection, providing a comfortable surface for stretching and bodyweight exercises.

Incorporating these tools into fitness routines not only adds diversity but also introduces new challenges that keep individuals motivated. Much like a meeting assistant that adapts to the needs of its team, WorkGPT is designed to support users in their quest for better health, ultimately enhancing overall wellness and physical fitness.

100 . Ubblu

Best for streamline meeting notes and tasks
Ubblu

Ubblu pros:

  • Enhanced AI search
  • Unlimited notes

Ubblu cons:

  • Top performers may leave the company
  • Overall performance is low with low efficiency

Ubblu is a collaborative tool designed to strengthen team alignment and boost productivity, particularly for leadership teams. It features AI-assisted note-taking capabilities, allowing users to create, organize, and retrieve ideas seamlessly. With offerings that include unlimited notes and cards, advanced search functions, and tools for organizing content through folders and tags, Ubblu helps teams streamline their workflow. The pricing structure is user-friendly, starting with a free version and moving to paid plans at $4.99 and $10.99 for more advanced features. Ubblu recognizes the importance of establishing effective processes and celebrating achievements as key elements in fostering a successful and cohesive team environment.

Ubblu Pricing

Paid plans start at $4.99/month and include:

  • Enhanced AI search
  • Unlimited notes
  • Unlimited cards
  • Unlimited folders
  • Reminders and pin notes
  • Unlimited attached files

101 . Cue

Best for streamlining meeting notes and action items.
Cue

Cue cons:

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Cue is an innovative digital platform crafted to improve team productivity and enhance collaboration. Its robust features include task management, team messaging, file sharing, and calendar integration, all aimed at simplifying workflows and fostering effective communication among team members. By bringing all work-related activities into one easy-to-navigate space, Cue enables teams to coordinate tasks, share updates, and track project progress seamlessly. The platform empowers real-time collaboration and serves as a centralized hub for information, ultimately designed to maximize efficiency and effectiveness within a modern workplace.

102 . Sixty AI

Best for optimizing meeting prep and follow-ups.
Sixty AI

Sixty AI pros:

  • Sixty helps you stay in touch with everyone without wasting time on tasks AI can easily handle
  • Make the most of meeting time by arriving thoroughly prepped with a summary of all past interactions

Sixty AI is an innovative tool designed to streamline the way users manage their time and tasks, much like an advanced meeting assistant. It automates routine activities such as inbox management, scheduling, and agenda preparation, freeing users from time-consuming chores. With features that include personalized snapshots of daily and weekly schedules, prioritization of important emails, and reminders for significant dates, Sixty AI helps users stay organized and connected. The ability to manage last-minute schedule changes and send thoughtful messages or gifts enhances engagement without the burden of excessive planning. Ultimately, Sixty AI empowers users to focus on more meaningful activities by minimizing the time spent on administrative tasks.

103 . Meetext

Best for streamline team discussions and notes
Meetext

Meetext pros:

  • Effortlessly summarizes classes, meetings, healthcare, and legal talks for enhanced efficiency
  • Stands out with unparalleled features

Meetext cons:

  • Lack of detailed information on cons provided in the document

Meetext is an innovative AI-driven note-taking tool designed to transform how users capture and summarize information from classes, meetings, and talks. This platform excels in enhancing efficiency by organizing and synthesizing key insights, making it an indispensable resource for teams seeking to improve collaboration and streamline communication. With its intuitive interface and unique features, Meetext ensures that important information is easily accessible and quickly digestible, allowing users to focus on what truly matters. The tool not only simplifies the note-taking process but also boosts overall productivity, making it an essential asset in any professional or academic setting.

104 . Slated

Best for smart scheduling for hassle-free meetings
Slated

Slated pros:

  • One-click scheduling
  • Automated note-taking

Slated cons:

  • Waitlist required
  • Availability determined by others' preferences

Slated is an innovative tool designed to streamline team meeting scheduling and note-taking, adapting to the specific needs of each team member. With features like one-click scheduling and AI-driven note-taking, Slated aims to boost productivity, maximize focus time, and enhance overall workplace satisfaction. Currently available in private beta, it employs a smart algorithm that organizes meetings based on individual schedules and preferences, while maintaining privacy regarding full availability.

Users input their preferences directly, which are securely stored and not shared with other team members. The platform's smart scheduling links allow for repeated use without divulging comprehensive availability details. Slated also includes personalized smart calendars and effective focus time management tools, which further contribute to improved productivity and seamless day planning.

Feedback from early users has been overwhelmingly positive, commending Slated for its straightforward approach and efficacy in enhancing meeting coordination. By joining the waitlist, users can gain early access to Slated's features and contribute feedback before its official launch, positioning themselves at the forefront of this valuable scheduling solution.

105 . Xembly

Best for streamlining meeting note-taking and summaries
Xembly

Xembly pros:

  • Scheduling: Xembly simplifies the process of scheduling meetings by seamlessly handling details such as scheduling links, email communication, and calendar management.
  • Meeting Note Summarization: Xembly filters out non-critical information and captures the most important meeting moments, providing a summary that includes action items with tagged owners and deadlines along with video clips of key moments.

Xembly cons:

  • Xembly's learning curve may pose challenges for some users
  • Undisclosed pricing may be a drawback for potential users

Xembly is an innovative platform that serves as a powerful AI executive assistant, known as Xena, designed to revolutionize corporate productivity and enhance workflow efficiency. By automating essential tasks such as scheduling, calendar management, and meeting summaries, Xembly makes it easier for teams to stay organized and focused. The platform seamlessly integrates with widely-used applications to facilitate efficient communication and streamline operations, ultimately leading to more effective meetings. With a strong commitment to security and compliance, Xembly adheres to regulations like SOC 2, GDPR, CCPA, and Privacy Shield, ensuring that user data remains safe and private. By leveraging Xembly's capabilities, organizations can significantly save time, improve their task completion rates, and boost overall productivity.