AI Meetings Assistants

Discover top AI tools to enhance productivity and streamline your meetings efficiently.

· January 02, 2025

When I first started working remotely, I never imagined how chaotic virtual meetings could get. There were times I wished I had an extra set of ears just to keep track of every detail. That's when I discovered AI tools for meetings. These nifty little helpers have transformed how I manage my work life.

Why You Need Them: Imagine not having to jot down every single note or remember who said what. AI tools can transcribe conversations in real time, summarize key points, and even schedule your next catch-up.

My Personal Favorites: Over time, I've tested quite a few and, believe me, not all AI tools are created equal. Some are lifesavers, while others... not so much. So, I’ve curated this list to help you navigate the best options out there.

The best AI Meetings Assistants

  1. 106. Tabletalk for automating agenda creation and notes.

  2. 107. Zuro for effortless meeting agenda creation

  3. 108. Loukoum AI for streamlined meeting notes and action items.

  4. 109. Limeline for streamlining automated meeting scheduling.

  5. 110. Project Manda for optimize recurring meetings effortlessly.

  6. 111. Meeting Culture for streamline meeting logistics and notes

  7. 112. Goelo for automating meeting note-taking and summaries.

  8. 113. Appointeze for seamlessly coordinate and schedule meetings.

  9. 114. Meaning AI for smart follow-up summaries for meetings

  10. 115. Cascade for streamlining agenda creation and notes.

  11. 116. Mavex for streamlining meeting scheduling and follow-ups

  12. 117. Process Talks for streamline meeting scheduling and follow-ups.

  13. 118. Ipso AI for smart scheduling for seamless meetings.

  14. 119. Ace for automating meeting agendas and summaries.

  15. 120. Macgaiver for real-time meeting insights and notes.

163 Listings in AI Meetings Assistants Available

106 . Tabletalk

Best for automating agenda creation and notes.

TableTalk is a cutting-edge tool designed to elevate communication and teamwork within organizations. With its robust features, it supports seamless virtual meetings through advanced video conferencing, allowing for screen sharing and file collaboration. One standout capability is its transcription service, which transcribes spoken dialogue into text in real-time, making it easier to keep track of discussions. Additionally, TableTalk includes a task management system for creating and overseeing tasks, and an AI-driven virtual assistant that assists users in finding information and organizing meeting agendas. Security is a top priority, as TableTalk ensures that all communications are protected through end-to-end encryption and secure data storage practices, safeguarding sensitive information shared during sessions. Overall, TableTalk is an invaluable asset for organizations striving to enhance their meeting experiences.

107 . Zuro

Best for effortless meeting agenda creation

Zuro is an innovative AI solution designed to bolster the collaboration of distributed teams by enhancing their operational efficiency. It streamlines communication and project management with features like data recall, content creation, and meeting scheduling, effectively overcoming geographical barriers. By integrating seamlessly with popular platforms like Slack and Microsoft Teams, Zuro accelerates the process of generating on-brand content and facilitates idea brainstorming for everything from email subject lines to blog posts.

One of Zuro's standout capabilities is its ability to ingest and recall information from a diverse array of sources, including documents, PDFs, and code repositories, while also keeping sync with social media data. This functionality not only automates repetitive tasks such as daily standups and lead management but also provides real-time insights during meetings, enabling teams to make informed decisions quickly.

Zuro’s flexibility is evident in its customizable connectors and versatile integration with tools like PowerBI, Airtable, and Tableau. It ensures robust data governance with features like SSO/SAML authentication and provides enterprise-level support to maintain a smooth operational flow. By adapting to a company’s specific communication style and automating essential tasks, Zuro significantly enhances team productivity and fosters positive feedback from users, establishing itself as an invaluable asset for effective team management.

Pros
  • Ingests and recalls data
  • Real-time content creation
  • Schedules meetings automatically
  • Automates repetitive tasks
  • Develops understanding over time
  • Increases team efficiency
  • Supports distributed teams
  • Seamless integration with daily apps
  • Access to company-specific data
  • Uses document, website information
  • Smart scheduling of meetings
  • Real-time information provision
  • Generates brand-specific content
  • Automates task reminders
  • Visualization of data
Cons
  • Requires frequent user interaction
  • Limited to basic data capabilities
  • Dependency on external applications
  • Charges per user
  • Data sources customization unclear
  • Only provides email support
  • No direct database integration
  • Quality of content generation uncertain
  • Heavy dependence on user feedback
  • Lacks advanced data analytics features

108 . Loukoum AI

Best for streamlined meeting notes and action items.

Loukoum AI is an innovative personal assistant that harnesses the power of GPT technology to enhance productivity in professional settings. Designed with a focus on meetings, it offers specialized support for roles such as project management, coaching, and finance. Users can engage in real-time chat with tailored AI models or utilize a variety of templates to facilitate structured meeting preparations and follow-ups. This flexibility allows for dynamic interactions or organized task execution, catering to diverse business requirements. With over 60 customizable templates, Loukoum AI streamlines meeting workflows, ensuring that users can efficiently manage their time and increase overall productivity. Whether you need instant assistance or structured planning, Loukoum AI is equipped to elevate your meeting experience.

Pros
  • Advanced GPT Models: Utilize the power of the latest GPT models for intelligent responses and enhanced language understanding.
  • Dual Interaction Modes: Choose between real-time chat interactions or category-specific templates for your work.
  • Template Variety: Access over 60+ customizable content creation templates designed for various requirements.
  • Role Specific Specialization: Benefit from chat models that specialize in functions such as coaching and accounting.
  • Seamless Integration: Experience an AI assistant that adapts to your workflow offering solutions that evolve with your needs.
Cons
  • No information on specific cons or missing features provided in the documents.
  • No information on the limitations or downsides of using Loukoum AI is available in the provided documents.
  • No cons were found in the provided information.
  • No specific cons or limitations of using Loukoum AI were mentioned in the provided documents.

109 . Limeline

Best for streamlining automated meeting scheduling.

Limeline is an innovative AI-driven meeting assistant designed to streamline communication and improve meeting productivity. By leveraging advanced AI agents, it enables users to conduct meetings and phone calls without needing to be present physically. This versatile tool serves various industries, including sales, customer success, marketing, IT, research, education, and recruiting. Key features include automated meetings, real-time transcripts, comprehensive call summaries, and the ability to revisit recorded calls whenever necessary. Limeline also offers customizable call experiences tailored to user preferences. Looking ahead, the team intends to expand its functionality with a mobile application for both Android and iPhone, making it even more adaptable for users on the go.

Pros
  • Automated meetings and calls
  • Increases meeting attendance
  • Provides real-time transcripts
  • Generates call summaries
  • Customizable call experience
  • Branded interaction experience
  • 24/7 interaction availability
  • Supports multiple sectors
  • Allows call reviews
  • Mobile app incoming
  • API for call creation
  • No need for note-taking
  • Plan for video support
  • Dedicated customer support
  • Cross-sector applications
Cons
  • No immediate video support
  • Mobile app not available
  • Dependent on Internet connectivity
  • Branding customization complexity
  • Limited agents and meetings
  • Call-based facing
  • Lacks non-audio communication
  • Limited to elements of conversation
  • Costs per recorded call
  • Audio only

110 . Project Manda

Best for optimize recurring meetings effortlessly.

Project Manda is an innovative service focused on optimizing meeting culture within organizations to boost productivity and efficiency. By harnessing analytics and utilizing an AI-driven assistant, Project Manda helps teams gain valuable insights into meeting habits, such as duration, agenda compliance, and participant engagement. The platform prioritizes attendee feedback to continuously improve meeting quality and integrates seamlessly with popular tools like Google Calendar and Slack. Additionally, it provides coaching to employees, ensuring they adhere to high meeting standards. Ultimately, Project Manda aims to minimize wasted time in meetings and empower organizations to effectively manage their meeting-related expenses.

Pros
  • Analytics for Meeting Productivity
  • AI Meeting Assistant Manda
  • Feedback mechanism
  • Workflow Integration
  • Visibility on Recurring Meetings
  • Analytics for Meeting Productivity: Delivers insights on meeting lengths, agenda usage, and optimizes meeting sizes for various departments.
  • AI Meeting Assistant Manda: Offers personalized assistance and coaching for more effective meetings.
  • Feedback Mechanism: Enables the collection of feedback to fine-tune meeting effectiveness continuously.
  • Workflow Integration: Seamlessly integrates with tools like Google Calendar and Slack for streamlined operations.
  • Visibility on Recurring Meetings: Assists in keeping recurring meetings productive and monitors their frequency.
Cons
  • Gather feedback feature is missing in the Starter tier
  • Team meeting analytics and organization meeting analytics features not available in the starter tier
  • Coaching to run better meetings feature is missing in the Starter tier
  • Recurring meeting review feature is missing in the Starter and Team tiers
  • Game changing insights are not available in the Team and Enterprise tiers
  • Organization meeting analytics and Industry Benchmarks are not included in the Starter and Team tiers
  • Limited visibility on the cons of the tool in terms of user reviews
  • Missing features like gathering feedback, coaching for better meetings, and recurring meeting review in the Starter tier
  • Lack of industry benchmarks for the Starter and Team tiers
  • Limited integration capabilities (e.g., with Google Calendar and Slack only)
  • No game-changing insights in the Starter tier
  • No organization meeting analytics in the Starter and Team tiers
  • Industry Benchmarks feature not available in the starter and team tiers
  • No game-changing insights provided in any tier
  • Recurring meeting review feature not available in the starter and team tiers

111 . Meeting Culture

Best for streamline meeting logistics and notes

Meeting culture refers to the collective practices and behaviors that shape how meetings are conducted within an organization. It involves careful preparation before each gathering, ensuring that participants are engaged during the discussions, and implementing effective strategies for follow-up afterward. Key components of a strong meeting culture include creating clear agendas, encouraging collaboration among attendees, tracking time effectively, making informed decisions, and monitoring assigned tasks. By enhancing these elements, organizations can improve communication, boost productivity, and streamline their overall operations, making meetings more meaningful and impactful for everyone involved.

112 . Goelo

Best for automating meeting note-taking and summaries.

Goelo Notetaker is an innovative tool designed to maximize the effectiveness of video meetings through cutting-edge AI technology. It allows users to effortlessly record meetings, transcribe discussions, and create concise summaries, making it easier to manage and share information. With Goelo, users can review a full hour of content in just five minutes, enabling them to focus on key takeaways and action items.

Additionally, the platform promotes team engagement by letting users comment and provide feedback on recordings, fostering a culture of continuous improvement. Goelo serves as a comprehensive knowledge base, streamlining the onboarding process and encouraging the exchange of best practices among team members. Its support for multiple languages and smooth integration with popular video conferencing tools enhances the overall user experience, ensuring that collaboration remains simple and effective. Overall, Goelo Notetaker simplifies meeting management, boosts teamwork, and strengthens knowledge sharing within organizations.

113 . Appointeze

Best for seamlessly coordinate and schedule meetings.

AppointEze is an innovative cloud-based solution crafted specifically for small and medium-sized businesses seeking to streamline their appointment management. The software allows users to effortlessly coordinate their schedules, share availability, and automate the booking process, enhancing both efficiency and the customer experience. Business owners and clients appreciate its user-friendly interface and the flexibility it offers in tailoring appointment settings to their unique requirements. With AppointEze, companies can save valuable time while ensuring their clients enjoy a hassle-free way to book appointments.

Pros
  • AppointEze is a cloud-based appointment management software that shows real-time availability for managing appointments online.
  • Specifically designed for small and medium businesses, offering features to save time and money.
  • Allows sharing availability to schedule high-value meetings with prospects and recruits.
  • Enables team scheduling preferences and integration with preferred software tools.
  • Focused on high-value meetings to increase revenue, retain customers, and recruit effectively.
  • High-value meetings are the lifeblood of your business
  • Increase revenue, retain customers, and land recruits with the #1 scheduling automation platform
  • Scheduling automation lets you focus on high-value meetings
  • Saves time and money
  • Provides satisfying customer service
  • Allows businesses to accept and manage appointments online
  • Offers optimized features for small and medium businesses
  • Adapts to team scheduling preferences
  • Increases revenue and retains customers
  • Focuses on high-value meetings
Cons
  • No specific cons or missing features of Appointeze were identified in the available documents.

114 . Meaning AI

Best for smart follow-up summaries for meetings

Meaning AI is a cutting-edge application designed to help users take control of their smartphone habits. Acting as a digital coach for screen time management, the app offers a distinctive solution for those struggling with excessive phone use. With features that allow users to block distracting applications while still being able to unlock specific apps through a chat feature, Meaning AI promotes a healthier balance between usage and accessibility. The app leverages Apple’s Screen Time API along with advanced AI technology from ChatGPT4, creating a user-friendly experience that prioritizes both flexibility and control. This innovative approach empowers individuals to limit their scrolling time without sacrificing the ability to access essential tools effectively.

115 . Cascade

Best for streamlining agenda creation and notes.

Cascade is an innovative platform designed to streamline knowledge management within teams and organizations. By integrating various data sources such as Google Drive, Confluence, Notion, GitHub, and GitLab, Cascade helps compile and organize information into a cohesive knowledge base that enhances accessibility. One of its standout features is the ability to query documents directly within Slack, making information retrieval seamless and efficient. Additionally, Cascade can be invited to Google Meet calls to provide real-time summaries of discussions, ensuring that important insights and decisions are captured effectively. Ultimately, Cascade is focused on boosting productivity by simplifying the way teams access and manage critical information.

116 . Mavex

Best for streamlining meeting scheduling and follow-ups

Mavex is an innovative AI-driven executive assistant designed to enhance the way professionals manage their daily activities. With Mavy, users can streamline scheduling, draft emails, and oversee calendar management effortlessly. By incorporating Mavy into email conversations, scheduling becomes a breeze as it suggests available time slots, confirms appointments, and organizes meetings with minimal fuss. This tool is particularly beneficial for those looking to save time and boost productivity, offering a free trial to explore its capabilities without any financial commitment. Mavy seamlessly integrates with a variety of applications, simplifying workflows and allowing users to concentrate on what they do best. With Mavex, the hectic nature of scheduling and task management is transformed into a smooth, efficient process.

117 . Process Talks

Best for streamline meeting scheduling and follow-ups.

Process Talks is an innovative AI-driven platform tailored to enhance daily office operations through intuitive natural language interactions. Designed to automate workflows, it features a robust automation engine that integrates seamlessly with existing systems. Users can engage with Process Talks by either typing or speaking in their language of choice, ensuring a personalized experience that caters to diverse communication preferences. By streamlining tasks and reducing manual input, Process Talks significantly boosts productivity, allowing employees to focus on more strategic activities. Additionally, its intelligent preview capabilities help users verify the accuracy of their process designs, making it a comprehensive solution for today’s dynamic work environments.

Pros
  • Automatiza procesos complejos rápidamente
  • Conexiones con tus aplicaciones favoritas incluidas
  • Interfaz accesible con integraciones inteligentes
  • Experiencia de usuario a medida
  • Permite expresar comportamientos complejos de manera concisa
  • Flexibilidad en la interacción con el usuario (escribir o hablar)
  • Enfoque en comprender lo que el usuario quiere lograr
  • Funciones inteligentes de previsualización
  • Reducción del tiempo perdido en tareas recurrentes
  • Ahorro de tiempo por empleado
  • Robustez y trazabilidad en los procesos
  • Empoderamiento de los empleados
  • Aumento de la productividad
  • Facilita la integración con aplicaciones favoritas
Cons
  • No specific cons or disadvantages of using Process Talks were mentioned in the provided documents.

118 . Ipso AI

Best for smart scheduling for seamless meetings.

Ipso AI is an innovative calendar management tool that leverages artificial intelligence to simplify the scheduling of events, meetings, and appointments. By intelligently processing inputs from emails and messages, it can automatically create or update calendar entries, reducing the hassle of manual input. Users can easily forward emails or share relevant details with Ipso AI, making event management a breeze. Beyond just scheduling, the platform features automated reminders, notifications for upcoming events, and the ability to suggest optimal meeting times based on the availability and preferences of all participants. With its intuitive design and continuous learning capabilities, Ipso AI not only enhances organization but also tailors recommendations to improve the user experience.

119 . Ace

Best for automating meeting agendas and summaries.

Ace is an innovative AI co-pilot tailored for engineering leaders, designed to enhance team dynamics and improve overall performance. It focuses on streamlining mentorship, creating development opportunities, and facilitating constructive feedback for both managers and developers. Key functionalities include visualizing skill matrices, crafting personalized growth plans, providing insights into meeting efficacy, and issuing predictive alerts for potential burnout. Additionally, Ace employs data analytics to foster effective collaboration, pinpoint skill deficiencies, and support career advancement. Ultimately, this tool aims to empower engineering teams, helping them stay motivated and proficient in their roles.

Pros
  • Innovative AI co-pilot designed for engineering leadership
  • Automates mentorship, growth opportunities, and feedback
  • Provides skill matrix visualizations
  • Offers personalized development plans
  • Analyzes meeting productivity insights
  • Provides predictive burnout alerts
  • Facilitates feedback and review system
  • Optimizes team collaboration
  • Identifies skill gaps and supports career progression
  • Contributes to a motivated and capable engineering team
  • Automated agenda creation for efficient meetings
  • Aligns individual goals with team OKRs
  • Curated knowledge base for team growth and achievement
  • Automated mentorship, growth opportunities, and feedback
  • Skill matrix visualizations
Cons
  • Limitations in customization and privacy settings may impact the tool's adaptability to different team needs.
  • In comparison to other AI tools in the industry, Ace may lack advanced features found in more established platforms, potentially affecting its overall value for money.
  • Ace doesn't throw insights out of the black box, providing clear reasons behind them
  • Ace doesn't collect sensitive and confidential data, only work-related information from approved tools
  • Ace doesn't show private information, offering flexible privacy settings for customization
  • Missing features based on what Ace doesn't do compared to other AI tools in the industry
  • Doesn't throw insights out of the black box
  • Ace doesn't collect sensitive and confidential data, but this may limit the depth of insights in certain aspects.
  • Ace doesn't provide insights out of the black box, meaning it may not fully explain the reasoning behind its suggestions.
  • Doesn’t show things you want to stay private
  • Doesn't collect sensitive and confidential data
  • Ace doesn't throw insights out of the black box, Ace doesn't collect sensitive and confidential data, Ace doesn't show things you want to stay private
  • Ace may not show some information that users prefer to remain private, potentially limiting transparency and customization.

120 . Macgaiver

Best for real-time meeting insights and notes.

MacGaiver is an innovative AI-powered assistant designed specifically for MacOS users. It enhances productivity by allowing users to seek assistance without leaving their current application, simply by utilizing a keyboard shortcut. Leveraging the capabilities of OpenAI's GPT-V and Vision API, MacGaiver captures a screenshot of the active window and records user queries, delivering contextually relevant answers in an audio format. With features such as in-app assistance, speech-to-text capabilities, and streamlined feedback mechanisms, MacGaiver aims to significantly improve workflow efficiency and overall user experience, making it an invaluable tool for those who manage meetings and multitask across different applications.

Pros
  • MacGaiver offers in-app assistance via a keyboard shortcut, making it convenient for users to seek help without switching applications.
  • It utilizes OpenAI's GPT-V and Vision API to provide accurate and contextually relevant answers to user queries.
  • Responses from MacGaiver are provided in audio format, ensuring accessibility and quick feedback for users.
  • Users can activate MacGaiver in any app, allowing for seamless assistance regardless of the application in use.
  • MacGaiver captures a screenshot of the active window along with the user's question, enhancing the relevance and usability of the answers.
  • The assistant can be activated by speaking or typing the question, providing flexibility for users.
  • MacGaiver's speech-to-text functionality allows users to speak their questions instead of typing, enhancing user experience.
  • It improves user workflow by offering immediate, in-context assistance within the current application, minimizing interruptions and saving time.
  • MacGaiver provides contextual assistance by delivering answers that are directly applicable to the user's current task or question.
  • The voice-activated feature in MacGaiver provides a convenient and fast way for users to interact with the assistant.
  • Users have the option to type their questions instead of speaking, accommodating various preferences and situations.
  • MacGaiver's design and features aim to transform user-app interactions by enhancing productivity and providing a smoother user experience.
  • MacGaiver provides in-app assistance via a keyboard shortcut
  • It offers seamless usability by being available across all applications on MacOS
  • MacGaiver captures a screenshot of the active window for context
Cons
  • Exact keyboard shortcut for activating MacGaiver not stated
  • No specified type of questions that can be asked to MacGaiver
  • Unclear information on the purpose of the voice-activated feature
  • Exact keyboard shortcut to activate MacGaiver isn't stated
  • Type of questions that can be asked isn't specified
  • Missing information on the purpose of the voice-activated feature
  • Missing details on the creator of MacGaiver