AI Productivity Tools

Top tools for boosting productivity using AI, designed to streamline and optimize tasks.

· January 02, 2025

So, we've all been there, right? Drowning in an ocean of tasks and to-do lists that never seem to get shorter. It feels like no matter how efficient we try to be, there are always more things to do than hours in a day.

Enter AI productivity tools – the game-changers we never knew we needed. These nifty applications use artificial intelligence to help us streamline our work, manage our time, and get things done more effectively.

Let me tell you about some of the best AI productivity tools I've come across. I've tried a bunch of them (because, why not?), and I'm excited to share the ones that have genuinely made a difference in my daily routine.

Whether you're tracking your tasks, managing emails, or just trying to keep your sanity intact, there’s an AI tool out there that can help. Trust me, by the end of this article, you'll wonder how you ever lived without them.

The best AI Productivity Tools

  1. 196. Map This for boost your workflow with visual maps.

  2. 197. MultiOn AI for streamlined task management automation

  3. 198. AI Playlist Maker - PlaylistAI for curated focus playlists for work sessions

  4. 199. Krock.io for streamline team tasks for efficient delivery.

  5. 200. Shmooz AI for streamline daily workflow tasks

  6. 201. Synthflow AI for ai-driven appointment scheduling assistant

  7. 202. Celebrateally AI for streamline event planning with checklists.

  8. 203. Scenario for accelerate game asset creation and iteration.

  9. 204. Haptik for boosting team collaboration with ai assistants

  10. 205. Plus AI for meeting notes and action item summarization.

  11. 206. PitchGrade for create pitches faster and more effectively.

  12. 207. News Minimalist for streamlined news for focused productivity.

  13. 208. Clockwise for enhancing focused work sessions

  14. 209. Gretel for streamlined data pipelines for teams

  15. 210. Sembly AI for automated meeting notes and task assignment.

1722 Listings in AI Productivity Tools Available

196 . Map This

Best for boost your workflow with visual maps.

Map This is an innovative mind mapping tool designed to help users effectively organize and visualize their ideas. By allowing individuals to upload PDFs, paste notes, or use AI-generated prompts, Map This addresses the challenges of information overload while enhancing knowledge retention and sharing. With a strong following among academics and professionals, the tool has facilitated the creation of over 250,000 mind maps, earning praise for its user-friendly interface and efficiency. Map This caters to a wide range of users, providing a free version with limited monthly credits, as well as a pro version that unlocks additional features like more credits, enhanced PDF uploads, and priority customer support. Perfect for those looking to boost productivity and streamline research, Map This is a valuable addition to anyone’s productivity toolkit.

Pros
  • Impressed with the efficiency and simplicity
  • Streamlines research tasks
  • Improves productivity
  • Efficiency and simplicity in streamlining research tasks and improving productivity
  • Useful for academics
  • Efficient and simple to use
  • Efficiency and simplicity in streamlining research tasks
  • Must-have tool for academics
Cons
  • No PDF uploads with the Free plan
  • Export with watermark for Free plan
  • Limited to 10 mind maps per month with the Free plan
  • No priority support by email for Free plan
  • Pro plan requires a paid subscription
  • Limited to 10 credits per month on the free plan
  • Export with watermark on the free plan
  • No PDF uploads on the free plan
  • Export without watermark not available on the free plan
  • Limited to 250 credits per month on Pro plan
  • No priority support by email on the free plan
  • No PDF uploads for the Free plan
  • Export with watermark for the Free plan
  • Pro plan required for PDF uploads and export without watermark
  • Limited credits in the Free plan (10 credits/month)

197 . MultiOn AI

Best for streamlined task management automation

MultiOn AI is an innovative technology and design group dedicated to enhancing productivity through artificial intelligence. By harnessing the power of AI agents, MultiOn AI aims to streamline digital interactions, enabling users to shift their focus from mundane tasks to more enjoyable activities. With a strong emphasis on user experience, the company offers developer-friendly API access, making it easy for businesses to integrate its solutions. In addition to this, MultiOn AI is set to launch a mobile app in early 2024, designed to automate various background tasks, further simplifying the digital experience and boosting productivity for its users.

Pros
  • Streamlined Tasks
  • Developer Integration
  • Focus on Fulfillment
  • Upcoming Mobile App
  • Community Engagement
  • Streamlined Tasks: Our AI systems autonomously handle tasks in the background, streamlining your digital experience.
  • Developer Integration: Offers API access to developers for integrating AI capabilities into applications.
  • Focus on Fulfillment: Enables users to concentrate on fulfilling activities by automating mundane and complex tasks.
  • Upcoming Mobile App: A mobile app is set to be released on iOS, making everyday activities smoother.
  • Community Engagement: Provides platforms like Twitter, LinkedIn, and Discord for user engagement and support.
Cons
  • No specific cons or missing features of using MultiOn AI were identified in the provided document. It focuses on the benefits and features of the technology without highlighting any drawbacks.

198 . AI Playlist Maker - PlaylistAI

Best for curated focus playlists for work sessions

Overview of PlaylistAI: Your Ultimate AI Playlist Maker

PlaylistAI is an innovative platform that harnesses the power of artificial intelligence to simplify the music curation process. Designed with user preferences in mind, it allows individuals to create tailored playlists catered to various activities, moods, or favorite artists. With a seamless interface, users can generate playlists based on a wide range of prompts, from specific music genres to personal interests.

One of the standout features of PlaylistAI is its ability to create instant playlists from music festival posters and identify trending songs from TikTok videos. This functionality not only enhances music discovery but also allows users to blend different genres, ensuring a unique listening experience every time. The platform focuses on delivering an ad-free environment, enabling users to explore and enjoy music without distractions.

With over 100,000 active users, PlaylistAI emphasizes personalization, offering tools for managing subscriptions and customizing settings. This commitment to enhancing musical experiences positions PlaylistAI as a top choice for those looking to effortlessly curate and enjoy personalized music playlists. Whether you’re preparing for a workout, a party, or a quiet evening at home, PlaylistAI is your go-to solution for all your playlist needs.

199 . Krock.io

Best for streamline team tasks for efficient delivery.

Krock.io is an innovative productivity platform tailored specifically for video producers, creative agencies, and game designers. It enhances collaboration and streamlines workflows with features designed for efficient video proofing, allowing users to provide visual feedback directly on the content. The platform offers customizable creative workflows, making it adaptable to various project needs, while also facilitating seamless online interactions with clients for proofing purposes. Additionally, Krock.io boasts intuitive project management tools that help professionals organize and track their progress effectively. With a strong commitment to data privacy and security, it employs international security standards to safeguard customer information. Overall, Krock.io empowers creative professionals to centralize their processes, speed up project timelines, and boost overall productivity in the video creation landscape.

Pros
  • Effortless process set-up
  • Begin using Krock.io in a timely manner
  • Invite clients with no hassle
  • No Hidden Costs
  • Tailored Creative Workflow
  • Advanced Video Proofing
  • Seamless Client Interaction
  • Intuitive Project Management
  • Data Security
  • Accelerated media projects
  • Productivity gains
  • Optimized audio production
  • Efficient video review
  • Real-time visual feedback mechanisms
  • Transparent and communicative process
Cons
  • No information was found on cons or missing features of Krock.io in the provided documents.
  • No information found in the document regarding cons of using Krock.io
  • No specific cons or missing features of using Krock.io were identified in the available documents.
  • No specific cons or missing features identified in the provided content for Krock.io
  • No specific cons or drawbacks mentioned in the provided document.
  • No explicit list of cons available in the provided documents.

200 . Shmooz AI

Best for streamline daily workflow tasks

Shmooz AI is a cutting-edge personal assistant designed to streamline daily activities and boost productivity. Utilizing advanced chat GPT technology, it offers a range of features that assist users in content creation, email writing, and various organizational tasks. With its integration of Google for quick information searches and Midjourney for image generation, Shmooz AI provides an all-in-one solution for efficient task management. Additionally, its voice interaction capabilities allow users to send voice notes and summarize articles easily. Overall, Shmooz AI aims to enhance efficiency and organization, making it a valuable tool for anyone looking to optimize their daily workflow.

Pros
  • Advanced Technology: Harness cutting-edge chat GPT technology for a variety of tasks.
  • Content Creation: Easily create engaging content with the assistant's help.
  • Voice Interaction: Send voice notes and have articles summarized efficiently.
  • Web Access: Retrieve information swiftly with web access powered by Google.
  • Image Creation: Develop visual concepts using the Midjourney-powered image creation tool.
Cons
  • Limited information available - no specific cons or missing features mentioned in the document.

201 . Synthflow AI

Best for ai-driven appointment scheduling assistant

Synthflow AI is an innovative platform designed to make the creation of AI agents accessible to everyone, particularly those with a wealth of ideas and data but limited expertise in machine learning. Focusing on user-friendliness, Synthflow AI empowers individuals to develop AI voice and text assistants without any coding knowledge. These agents are equipped to enhance sales processes by managing tasks like cold calling, lead qualification, and appointment scheduling. They can also store vital information and browse the internet, ensuring a tailored and interactive experience during conversations.

The platform seamlessly integrates with popular tools like Zapier and GoHighLevel, improving user efficiency and customer engagement. With a range of pricing options, including free trials and various paid packages, Synthflow AI caters to different needs and budgets, making it a versatile solution for both individuals and businesses. By enabling continuous, 24/7 support, Synthflow AI ensures that users can respond to leads promptly and effectively, transforming the way they approach their sales and communication strategies.

Pros
  • Targeted at non-tech users
  • Cold calling capabilities
  • Lead qualification features
  • Schedules appointments
  • Interactive with environment
  • Processes interaction stages
  • Extracts crucial conversation info
  • Recommend products within conversation
  • Internet browsing abilities
  • Integration support (Zapier, GoHighLevel)
  • Reliable and scalable
  • 24/7 working capacity
  • Flexible pricing options
  • Expansion of outreach
  • CRM management capabilities
Cons
  • No open-source
  • No Free Plan availability
  • Difficulty in Customization
  • No API offered
  • Possible Memory Restrictions
  • No 24/7 support for lower plans
  • No White Label option for Growth Plan

202 . Celebrateally AI

Best for streamline event planning with checklists.

Celebrateally AI is a cutting-edge platform designed to enhance productivity in event planning. By leveraging sophisticated algorithms and machine learning, this tool helps users effectively manage various aspects of their events, from curating guest lists to sending out invitations and organizing event logistics. Its personalized recommendations and customizable timelines make planning straightforward and efficient. With a focus on seamless guest communication and user-friendly design, Celebrateally AI transforms the often daunting task of event management into a streamlined experience, allowing users to craft memorable occasions with greater ease and efficiency.

203 . Scenario

Best for accelerate game asset creation and iteration.

Scenario is an innovative productivity tool tailored for game developers seeking to harness the power of artificial intelligence in their creative processes. By allowing users to create and manage custom-trained AI models, Scenario streamlines the development workflow, enabling the rapid generation of unique game assets while maintaining stylistic consistency. This efficiency not only decreases developmental timelines but also enhances player engagement through enriched game experiences. With features that support unlimited model training and promote collaborative creativity, Scenario empowers studios to fully realize their creative potential, transforming the way games are developed and played.

Pros
  • Custom-Trained AI Models: Train unlimited custom AI models that perfectly align with your game's art direction.
  • Shatter Development Time: Scenario's custom AI generators can generate IP-perfect game assets in seconds.
  • Streamline Every Workflow: Eliminate hours, days, and weeks from every workflow in your studio.
  • Unlock Cross-Platform AI: Integrate Scenario's API to empower player-generated content.
  • Take Full Control: Adjust outputs with advanced features like Composition Control and Pixel-Perfect Inpainting.
  • Shatter Development Time: Custom AI generators can generate IP-perfect game assets from your art in seconds.
  • Streamline Every Workflow: Scenario helps eliminate hours, days, and weeks from workflows, allowing you to focus on bringing your game ideas to life.
  • Unlock Cross-Platform AI: Integration with Scenario's API empowers player-generated content and enhances player experiences.
  • Take Full Control: Advanced features like Composition Control and Pixel-Perfect Inpainting provide tools to adjust outputs and achieve desired results.
  • Scenario provides full control over custom-trained AI models for crafting unique and style-consistent game assets.
  • The tool can significantly reduce development time by generating IP-perfect game assets quickly.
  • Streamlining workflows across the studio is possible with Scenario, saving time from concept to development and marketing asset creation.
  • Integrating Scenario's API into games empowers player-generated content, enhancing player experiences.
  • Advanced features like Composition Control and Pixel-Perfect Inpainting help adjust outputs for desired results.
  • Scenario offers a collaborative workspace for shared workspaces with advanced edits like Upscaling and Background Removal.
Cons
  • Error 404 - Some pages not found
  • Pricing plans could be considered relatively expensive compared to alternatives in the same industry
  • Missing features such as collaborative workspace, full-size image downloads, version history, workspace storage, and knowledge center & e-learning hub compared to some competitors in the industry
  • No specific cons were identified in the documentation provided.
  • Cooldown periods apply
  • Version history feature is listed as 'Coming soon'
  • Workspace Storage feature is listed as 'Coming soon'
  • Limited advanced features like version history and workspace storage
  • Potentially high pricing for some user needs
  • Missing features compared to other AI tools in the industry
  • Missing features such as version history, workspace storage, and advanced edits compared to other AI tools in the industry
  • Limited workspace collaboration and model training assistance functionalities
  • No collaborative workspace for shared workspaces
  • Cooldow periods apply, which may restrict the usage during certain times
  • Limited storage allowance in lower-priced plans

204 . Haptik

Best for boosting team collaboration with ai assistants

Haptik is an innovative AI-driven Conversational Customer Relationship Management (CRM) platform designed to streamline the customer lifecycle for businesses. With a robust suite of features, including AI-powered web Q&A and dynamic sales assistance, Haptik empowers enterprises to manage customer interactions more efficiently. Its 'Contakt' suite offers a cohesive platform for engaging with customers across various channels, ensuring round-the-clock support and rapid response times through seamless CRM and Web API integration.

In addition to enhancing customer service, Haptik boosts marketing efforts with its intelligent tools that facilitate personalized and impactful campaigns. The 'Interakt' solution allows businesses to harness the power of WhatsApp for extensive outreach, effectively driving user engagement while maximizing return on investment.

Haptik also plays a crucial role in improving sales performance with its AI sales assistant, which helps potential customers navigate their purchasing journey through tailored recommendations, ultimately delivering a smoother and more efficient shopping experience. This comprehensive approach positions Haptik as a vital productivity tool for enterprises looking to enhance customer engagement and optimize operational efficiency.

Pros
  • Automated assistance in product discovery
  • Generates personalized purchase recommendations
  • Allows real-time collaboration
  • Tracks key performance indicators
  • Handles millions of interactions
  • Achieves high customer satisfaction reviews
  • Supports large scale operations
  • Streamlines support
  • Boosts marketing
  • Fires up sales
  • Effortlessly handles high volumes of customer interactions
  • Handles transactions in tens of millions
  • Improves query resolution time
  • Satisfactory query resolution
  • API powered CX suite
Cons
  • Overdependency on WhatsApp
  • No Email Integration
  • No voice support
  • No SDK for Customisation
  • No Omnichannel Experience
  • Limited Bot Customisation
  • No On-Premises Solution
  • No Slack Integration
  • Focuses Only on Enterprises

205 . Plus AI

Best for meeting notes and action item summarization.

Plus AI is a powerful productivity tool designed to streamline the presentation creation process. It allows users to craft and modify professional-grade presentations seamlessly within popular platforms like PowerPoint and Google Slides. With the capability to upload a variety of document formats—including PDFs and Word files—Plus AI simplifies the conversion of these documents into polished slide decks.

The platform not only provides a free 7-day trial but also offers a range of subscription plans to suit different user requirements. Users can generate specific slides or complete presentations, and the innovative "Remix" feature allows for easy reformatting of existing slides into fresh designs. With a strong emphasis on high-quality output and an extensive collection of slide templates and designs, Plus AI serves as an invaluable resource for anyone looking to produce effective and eye-catching presentations efficiently.

206 . PitchGrade

Best for create pitches faster and more effectively.

PitchGrade is a cutting-edge AI-driven tool designed to streamline the creation of pitch decks, making it an invaluable resource for startups, entrepreneurs, and professionals who frequently need to deliver compelling presentations. With its ability to swiftly generate slides from a simple prompt, PitchGrade saves users considerable time while allowing for extensive customization to meet individual needs. The platform boasts a user-friendly interface and includes features such as multilingual support and various presentation modes, all aimed at enhancing the quality and effectiveness of business pitches. By leveraging advanced artificial intelligence, PitchGrade empowers users to craft professional-grade presentations that leave a lasting impact.

Pros
  • AI-Powered Slide Creation
  • Rapid Drafting
  • Diverse Presentation Modes
  • Intuitive interface
  • Saves time and money
  • Ensures high-quality presentations
  • Customization options available
  • Game-changer for startups, entrepreneurs, and professionals
  • Streamlines the presentation creation process
  • Enhances presentation quality
  • Increases chances of success
  • Eliminates tedious manual slide creation
  • Employs AI algorithms for slide generation
  • Provides instant feedback on presentations
  • AI-Powered Slide Creation: Instantly create slides for pitch decks and other presentations using a seed prompt.
Cons
  • Comparative analysis with similar AI tools missing
  • May not justify value for money based on available features
  • No specific cons of using Pitchgrade are mentioned in the provided document.
  • No cons listed in the document
  • No cons or missing features identified in the document

207 . News Minimalist

Best for streamlined news for focused productivity.

News Minimalist is a cutting-edge platform designed to streamline the way you consume news. By harnessing the power of advanced AI technology, it meticulously curates and ranks daily news stories based on their significance, ensuring you receive only the most impactful updates. With a focus on brevity and relevance, News Minimalist distills complex news into concise summaries that keep you informed without overwhelming you with unnecessary information. Subscribers benefit from a daily newsletter that features top stories filtered from thousands of articles, allowing you to stay on top of essential events effortlessly. Ideal for busy individuals looking to enhance their productivity, News Minimalist transforms news consumption into a quick and efficient part of your daily routine.

Pros
  • AI-Driven Curation: Utilizes ChatGPT's advanced algorithms to select top news stories based on significance.
  • Daily News Digest: A concise newsletter featuring stories with a significance score over 6.5.
  • Anti-Clickbait: Focuses on content worth reading while eliminating ads and clickbait.
  • Personalization: Offers a personalized feed and RSS options for a tailored news experience.
  • Wide Coverage: Covers diverse categories such as world news, business, health, science, technology, entertainment, and sports.
  • AI-Driven Curation
  • Daily News Digest
  • Anti-Clickbait
  • Wide Coverage
Cons
  • No explicit cons or missing features mentioned in the provided documents.
  • Missing features compared to other AI tools in the industry
  • Limited information on the specific criteria used for significance scoring
  • Possible lack of transparency in the AI curation process
  • Potential issues with credibility and reliability of sourced news articles
  • Limited coverage or depth in certain news categories
  • Unclear ability to handle breaking news and time-sensitive updates
  • Possibility of bias in news selection based on AI algorithms
  • Subscription model could be seen as restrictive compared to free news sources
  • Reliability concerns with AI-generated content
  • Questionable value for money compared to other free or paid news platforms in terms of content and features
  • No specific cons or missing features are mentioned for News Minimalist in the provided document.
  • No specific cons or missing features mentioned in the document.

208 . Clockwise

Best for enhancing focused work sessions

Clockwise is an AI-powered time management calendar tool categorized under Productivity Tools. It optimizes team schedules by efficiently scheduling meetings, minimizing distractions, and creating blocks of Focus Time for increased productivity. The AI behind Clockwise is based on the Generative Pre-trained Transformer (GPT) model, which understands users' preferences and productivity patterns to design an ideal workday based on this information. Clockwise is user-friendly, offering features like real-time analytics for managers, integration with tools like Slack and Asana, and a free sign-up option with a tour and demo available. Well-known companies such as Amplitude, Asana, Etsy, Twitter, and Uber use Clockwise for managing their schedules effectively and promoting work-life balance through efficient time management.

209 . Gretel

Best for streamlined data pipelines for teams

Gretel.ai is a cutting-edge synthetic data platform that empowers developers to create artificial datasets mirroring the characteristics of real-world data. It focuses on enhancing AI models while ensuring stringent privacy measures are in place. Suitable for diverse industries such as finance, healthcare, and public services, Gretel provides APIs that facilitate fine-tuning of AI models and the generation of synthetic data as needed. By learning the statistical patterns from existing datasets, Gretel’s AI models produce high-quality, anonymized data, effectively safeguarding sensitive information. The platform enables users to refine their AI capabilities, assess data quality, and collaborate on projects seamlessly in the cloud, making it an invaluable tool for teams aiming to elevate their productivity in data-driven endeavors.

Pros
  • Generates synthetic data
  • Unlimited synthesized datasets
  • Privacy-preserving transformations
  • Advanced NLP detection
  • Complete set of APIs
  • Quality and privacy scoring
  • Generates data on-demand
  • Offers documentation and tutorials
  • Open-source SDKs
  • Cloud runners for containment
  • Can run in own environment
  • Workload cloud scaling
  • Generates data from input
  • Builds synthetic data pipelines
  • Flexible rule-based data transformation
Cons
  • No real-time data support
  • Lack of predictive analytics capabilities
  • Limited model validation features
  • Lack of built-in data visualization
  • Manual data transformation rules
  • Requires technical knowledge for use
  • Limited industry-specific solutions
  • Potential long training times
  • Lack of deployment options

210 . Sembly AI

Best for automated meeting notes and task assignment.

Sembly AI is a cutting-edge productivity tool that enhances the efficiency of meetings by leveraging the power of artificial intelligence. This platform streamlines the process of capturing meeting notes, automatically identifying and summarizing critical elements such as decisions made, requirements discussed, and key events.

Sembly AI goes beyond mere note-taking; it highlights essential discussion points like risks, notable facts, and crucial financial metrics, ensuring that nothing important is overlooked. The generated notes are clear and well-organized, featuring concise bullet points that facilitate easy recall of discussions and decisions.

A standout feature is Semblianâ„¢, the virtual assistant that adds further value by providing insights, automating follow-ups, and enhancing overall meeting effectiveness with tailored messages and prompts. Sembly AI supports multiple languages and integrates seamlessly with popular video conferencing platforms, including Zoom, Google Meet, Microsoft Teams, and Webex. This comprehensive solution is designed to help teams optimize their meeting outcomes, making it an invaluable tool for improving productivity in any organization.

Pros
  • Records and transcribes meetings
  • Generates smart summaries
  • Compatible with Zoom
  • Compatible with gMeet
  • Compatible with MS Teams
  • Compatible with Webex
  • Automatically attends meetings
  • Detects action items
  • Detects decisions
  • Pinpoints important topics
  • Speaker identification
  • Clears filler words
  • Unique 'Glance View meeting summary'
  • Automates follow-ups
  • Compatible with Zoom, gMeet, MS Teams, Webex
Cons
  • Limited language support
  • Data retention limitations
  • Dependence on voice commands
  • Risk of misinterpretation
  • May miss context during discussions
  • Privacy concerns
  • Limited support for offline conversations
  • Limited workspace member capacity
  • Unclear voice identification feature