AI Productivity Tools

Top tools for boosting productivity using AI, designed to streamline and optimize tasks.

· January 02, 2025

So, we've all been there, right? Drowning in an ocean of tasks and to-do lists that never seem to get shorter. It feels like no matter how efficient we try to be, there are always more things to do than hours in a day.

Enter AI productivity tools – the game-changers we never knew we needed. These nifty applications use artificial intelligence to help us streamline our work, manage our time, and get things done more effectively.

Let me tell you about some of the best AI productivity tools I've come across. I've tried a bunch of them (because, why not?), and I'm excited to share the ones that have genuinely made a difference in my daily routine.

Whether you're tracking your tasks, managing emails, or just trying to keep your sanity intact, there’s an AI tool out there that can help. Trust me, by the end of this article, you'll wonder how you ever lived without them.

The best AI Productivity Tools

  1. 331. Relay.app for streamline team task delegation efficiently.

  2. 332. Insou AI for task automation for daily workflows

  3. 333. InfoBaseAI for boosting team collaboration seamlessly.

  4. 334. Trickle AI for streamline your info with smart summaries.

  5. 335. Kolank for streamlined ai model selection for efficiency.

  6. 336. FitnessAI for optimize workout efficiency and focus

  7. 337. MindPal Space for boost quiz generation for better retention

  8. 338. Siwalu Software for streamlining animal identification processes.

  9. 339. Shred App for track workouts for enhanced productivity

  10. 340. Mostly AI for streamlining project management workflows

  11. 341. FileGPT for streamline file searches for team projects.

  12. 342. Jina AI Rationale for smart task management system

  13. 343. Formulas HQ for streamlining task prioritization processes.

  14. 344. Mindy for autonomous scheduling for efficient meetings

  15. 345. Rise for organizing daily tasks effectively

1722 Listings in AI Productivity Tools Available

331 . Relay.app

Best for streamline team task delegation efficiently.

Relay.app is a cutting-edge automation tool designed to enhance productivity by integrating a unique "Human-In-The-Loop" feature. This functionality allows businesses to introduce manual steps within automated workflows, providing valuable judgment and context that purely automated systems often lack. What sets Relay.app apart is its combination of AI assistance, human collaboration, and a multiplayer experience, enabling users to create more dynamic and personalized processes.

Unlike traditional automation solutions that rely solely on predefined triggers and actions, Relay.app empowers teams to engage with AI seamlessly while incorporating human oversight for specific tasks. This approach fosters collaboration through customizable playbooks, allocating roles and responsibilities among team members.

With robust integrations into widely used platforms such as Airtable, Calendly, Gmail, Salesforce, and Slack, Relay.app ensures a smooth and efficient workflow across various tools, making it an ideal choice for teams seeking to boost their productivity while maintaining a personal touch in their communications.

Pros
  • Super easy to test automations
  • More than enough integrations with the essential apps
  • Human-in-the-loop makes things easy and durable
  • The first automation platform where it makes sense to add your team to
  • Support is out of this world fast and helpful
  • Easy to test automations
  • More than enough integrations with essential apps
  • First automation platform where it makes sense to add your team to
  • Outstanding and fast customer support
  • Human in the loop makes things easy and durable
  • First automation platform where it makes sense to add your team
  • Support is fast and helpful
  • Human-in-the-loop functionality makes tasks easy and durable
  • Workflow automation beyond simple trigger and action-based automation
  • AI assistance to any workflow without the need for prompts
Cons
  • No specific cons or negative feedback identified in the provided document.
  • No cons or negative feedback found in the provided documents

332 . Insou AI

Best for task automation for daily workflows

Insou AI is a cutting-edge platform designed to elevate the presentation creation experience through the power of artificial intelligence. With a focus on storytelling, it simplifies the process by utilizing a Notion-style markdown format and an AI copilot that offers real-time suggestions to enhance your content. Insou AI enhances productivity by facilitating collaboration among team members, providing versatile import and export options, and integrating various media elements for a polished finish. The platform also features intuitive editing capabilities and offers a variety of subscription plans to suit different needs, including options for removing branding and enjoying limitless AI-generated content. Users have commended Insou AI for its innovative approach, blending advanced technology with a user-centric design to make presentation crafting more efficient and enjoyable.

Pros
  • Just discovered insou, and it's a game-changer for anyone tired of traditional slide creation. Markdown + AI = Magic! Highly recommend it.
  • Kudos to the team at insou! The AI-powered slide generation is mind-blowing. Saving me so much time and making my presentations look pro.
  • Impressed with how easy it is to create stunning marketing slides with insou. Bye-bye, design headaches!
Cons
  • Cons 2. Requirement to choose a paid plan to remove Insou branding
  • Cons 10. No information on the option to customize AI suggestions based on user preferences
  • Cons 9. Pricing may not justify the value for money compared to other AI tools in the industry
  • Cons 8. Unclear extent of analytics provided in basic and advanced plans
  • Cons 7. Missing details on integrated media capabilities
  • Cons 5. No specific mention of collaboration tools for seamless workflow empowerment
  • Cons 4. Possible limitations in AI guidance and enhancement suggestions
  • Cons 3. Lack of information on advanced features compared to competitors
  • Cons 1. Limited AI credits included in the plans (300 to 500 credits monthly)
  • Cons 6. Potential restrictions on import/export options

333 . InfoBaseAI

Best for boosting team collaboration seamlessly.

InfoBaseAI is an innovative platform designed to transform the way users manage information through advanced AI technology. By offering features such as AI-powered chat interactions, efficient content organization, and intuitive note-taking, InfoBaseAI significantly boosts productivity and streamlines the research process. Users can easily upload documents for quick insights, engage in AI-assisted conversations to deepen their understanding, and validate facts with reliable source checks. The platform promotes creativity with the ability to annotate ideas collaboratively and switch between different AI models for tailored results. Designed to support multitasking, InfoBaseAI ensures that users can maintain a structured and easily navigable workspace. To encourage new users to explore its benefits, InfoBaseAI is currently running a Launch Week Promo, providing a 10% discount with the code LAUNCHWEEK10. Experience the future of information management with InfoBaseAI today.

Pros
  • Utilize seamless integration of AI chat, content organization, and note-taking to enhance productivity
  • Maintain organization with dedicated folders keeping chat, files, and notes in order
  • Easily switch between AI models, customize AI instructions, and receive diverse, personalized responses
  • Master multitasking with side-by-side layouts for research, conversation, content, and notes
  • Experience InfoBaseAI's capabilities for free and take advantage of the Launch Week promotion
  • AI-Powered Workflow Boost: Utilize seamless integration of AI chat, content organization, and note-taking to enhance productivity.
  • Structured Workflow: Maintain organization with dedicated folders keeping chat, files, and notes in order.
  • AI, Your Way: Easily switch between AI models, customize AI instructions, and receive diverse, personalized responses.
  • Elevated Workflow: Master multitasking with side-by-side layouts for research, conversation, content, and notes.
  • Get More Value: Experience InfoBaseAI's capabilities for free and take advantage of the Launch Week promotion.
  • AI-Powered Workflow Boost: Utilize seamless integration of AI chat, content organization, and note taking to enhance productivity.
Cons
  • No specific cons or limitations of using InfobaseAI were found in the provided documents.
  • No cons found for InfobaseAI in the provided document.
  • No cons available in the provided document.

334 . Trickle AI

Best for streamline your info with smart summaries.

Trickle AI is a cutting-edge productivity tool designed to streamline the management of your digital screenshots. Harnessing the power of advanced AI technology, including GPT-4 Vision, Trickle allows users to effortlessly upload and categorize their screenshots, turning them into organized, meaningful memories. Its intelligent system goes beyond basic text extraction by providing insightful summaries for each image, making it easier to locate specific information at a glance. By decluttering your digital space and offering additional contextual insights, Trickle AI helps transform the chaos of screenshots into a well-organized and valuable resource, enhancing your overall productivity.

Pros
  • Organize and Declutter: Upload your screenshots to Trickle and keep them organized in one place eliminating the clutter in your camera roll.
  • AI-Generated Summaries: Receive insightful summaries for each uploaded screenshot making it easier to find valuable information.
  • Retrieve and Interact: Easily browse search and ask Trickle to provide extra insights allowing you to retrieve and interact with your saved screenshots effortlessly.
  • GPT-4 Vision Integration: Trickle goes beyond simple text extraction decoding the essence of your captures using the powerful capabilities of GPT-4 Vision.
  • Transform Chaos into Value: With Trickle you can transform your scattered information into accessible and valuable insights driving your knowledge forward with AI.
  • Organize and Declutter
  • AI-Generated Summaries
  • Retrieve and Interact
  • GPT-4 Vision Integration
  • Transform Chaos into Value
Cons
  • The cons of using Trickle 1.0 are not explicitly mentioned in the provided documents.

335 . Kolank

Best for streamlined ai model selection for efficiency.

Kolank is an innovative productivity tool designed to streamline AI costs by implementing a pay-for-performance query routing system. It assists users in selecting the most appropriate AI model for their needs, ensuring they receive efficient and cost-effective results, especially for straightforward queries. Users can choose a default model for routing while accessing a variety of language models, including GPT, Claude, and Llama. By intelligently directing queries to more affordable models, Kolank not only aids in minimizing expenses but also enhances response quality and reduces latency. Furthermore, the tool prioritizes user experience by automatically rerouting queries in case of delays or content moderation challenges, making it an essential solution for anyone looking to maximize their AI usage while keeping costs in check.

336 . FitnessAI

Best for optimize workout efficiency and focus

FitnessAI is an innovative fitness application designed to enhance workout efficiency and streamline the user experience. Leveraging data from over 5.9 million workouts and insights from 40,000 weightlifters, it crafts personalized training routines that evolve with your progress. The app not only tracks performance but also intelligently adjusts workout intensity, optimizing sets, reps, and weights to suit individual needs. With an intuitive interface, it helps users log their workouts effortlessly while providing real-time guidance from experienced trainers. Many users have found that using FitnessAI leads to improved concentration during exercises and quicker progress compared to other fitness applications. Ideal for both beginners and seasoned athletes, the app offers a 7-day free trial, allowing anyone to explore its features without commitment. FitnessAI truly removes the guesswork from fitness routines, making it a valuable tool for those seeking to elevate their physical training goals.

Pros
  • Personalized workout routines
  • Optimizes sets, reps, weights
  • Easy workout logging interface
  • Recommends rest times
  • Adjusts difficulty for future sessions
  • Tracks progress over time
  • Offers insights on training
  • Messaging real trainers feature
  • Provides routine deviation alerts
  • Helps improve workout focus
  • Yields faster workout results
  • Leverages database of 5.9M workouts
  • Clear progress tracking
  • Easy to understand feed
Cons
  • No community features
  • No goal setting features
  • No cardio routines
  • Geared towards advanced users
  • No diet features
  • Limited personalization
  • No integration with devices
  • Lacks offline functionality
  • No Android support
  • Limited to weightlifting

337 . MindPal Space

Best for boost quiz generation for better retention

MindPal Space is an innovative digital platform dedicated to enhancing mental health and well-being. Designed with user needs in mind, it provides a diverse array of resources aimed at helping individuals effectively manage stress and anxiety. The platform includes features such as guided meditation, relaxation exercises, mood tracking tools, and cognitive behavioral therapy techniques, all of which are geared towards fostering mental resilience.

What sets MindPal Space apart is its personalized approach; users can create customized wellness plans that align with their unique preferences and goals. In addition to individual tools, the platform encourages a sense of community, allowing users to connect with others on a similar journey toward better mental health. By prioritizing accessibility and proactive mental wellness strategies, MindPal Space empowers individuals to take charge of their mental well-being and cultivate a more balanced lifestyle.

Pros
  • Interactive learning support
  • Supports video and textual learning
  • Facilitates topical discussions
  • Auto-generated quizzes
  • Built-in flashcards for revision
  • Personalized learning space
  • Note-taking feature
  • Highlighting tool
  • User-customizable experience
  • Productivity booster features
  • Learning roadmap recommendations
  • Support for YouTube learning
  • Support for book learning
  • Brings books to life
  • Waitlist for early access
Cons
  • Limited to YouTube and books
  • No multi-language support listed
  • No offline functionality mentioned
  • Limited personalization options
  • Not available currently (waitlist)
  • No accessibility features listed
  • No collaboration features
  • Dependent on external video/text content
  • Limited educational levels addressed
  • No mobile app mentioned

338 . Siwalu Software

Best for streamlining animal identification processes.

Siwalu Software offers an innovative AI-driven image recognition solution that specializes in identifying various animal species. With its lineup of user-friendly mobile applications—such as Dog Scanner, Cat Scanner, and Horse Scanner—Siwalu empowers pet owners and wildlife enthusiasts to easily discover and learn about the rich diversity of animals around them. Utilizing cutting-edge artificial intelligence, the apps deliver instant breed recognition, allowing users to gain insights into their pets' characteristics and lineage without the need for costly DNA tests. With over 17 million downloads to date, Siwalu has established itself as a trusted tool for pet identification, fostering a global community focused on the appreciation and understanding of biodiversity.

Pros
  • AI-Powered Analysis: Instantly identify the breed of dogs, cats, and horses using robust AI.
  • For Everyone: Designed for pet owners, rescuers, and nature lovers who wish to learn more about animals.
  • Community Engagement: Share your results and connect with other animal enthusiasts.
  • Product Updates: Regular updates that improve functionality and introduce new features.
  • Global Impact: Over 1.9 million identified animals per month testifying to the app's effectiveness.
  • AI-Powered Analysis: Instantly identify the breed of dogs, cats, and horses using robust AI
  • For Everyone: Designed for pet owners, rescuers, and nature lovers who wish to learn more about animals
  • Community Engagement: Share your results and connect with other animal enthusiasts
  • Product Updates: Regular updates that improve functionality and introduce new features
  • Global Impact: Over 1.9 million identified animals per month testifying to the app's effectiveness
Cons
  • No specific cons or missing features of using Siwalu were mentioned in the provided documents.
  • No cons available for Siwalu at the moment.
  • No specific cons or missing features information found in the provided documents.

339 . Shred App

Best for track workouts for enhanced productivity

SHRED is an innovative digital training application designed to elevate your fitness journey, whether you're working out at home or hitting the gym. By combining personalized workout routines with the guidance of a virtual trainer, SHRED caters to a variety of exercise preferences and environments. The app encourages social engagement by allowing users to form fitness groups, synchronize workouts with friends, and join friendly competitions for added motivation. With advanced tracking capabilities and seamless integration with smartwatches and Apple Healthkit, SHRED provides a comprehensive way to monitor your health statistics. Enjoy an interactive and dynamic workout experience that keeps you motivated and on track.

340 . Mostly AI

Best for streamlining project management workflows

MOSTLY AI is an innovative company established in 2017 in Vienna, Austria, by a trio of data scientists: Michael Platzer, Klaudius Kalcher, and Roland Boubela. The company specializes in the generation of synthetic data using advanced artificial intelligence technology. Their offerings include the creation of high-quality synthetic datasets that prioritize data privacy and security, along with professional training to help organizations better utilize these innovations.

The company's platform, GenAI, empowers users to explore and share tabular data, contributing to efforts aimed at reducing bias and promoting fairness in AI and machine learning applications. MOSTLY AI's mission is to transform the way organizations handle data, advocating for the use of intelligent and secure synthetic data solutions. By doing so, they aim to foster a smarter, safer, and more equitable future for all businesses and individuals. With a focus on enabling cross-border data sharing and enhancing self-service analytics, MOSTLY AI positions itself as a key player in the realm of productivity tools for modern data management.

Pros
  • Generate High-Quality Data: Create up to 100K rows of synthetic data daily for free
  • Privacy and Security: Benefit from a platform that prioritizes data privacy and security
  • Professional Services: Access professional services and training for your synthetic data journey
  • AI/ML Optimization: Use synthetic data for AI/ML development enhancing fairness and explainability
  • Cross-Border Sharing: Share synthetic data across borders without compromising privacy
  • Generate High-Quality Data: Create up to 100K rows of synthetic data daily for free.
  • Privacy and Security: Benefit from a platform that prioritizes data privacy and security.
  • Professional Services: Access professional services and training for your synthetic data journey.
  • AI/ML Optimization: Use synthetic data for AI/ML development enhancing fairness and explainability.
  • Cross-Border Sharing: Share synthetic data across borders without compromising privacy.
  • Easy Integration: Easily integrate into existing data workflows.
  • Scalability: Platform designed to be secure, scalable, and ready for Enterprise organizations.
  • State-of-the-Art Technology: Uses AI-powered technology for generating high-quality synthetic data.
  • Fairness and Bias Mitigation: Synthetic data helps in mitigating biases and enhancing fairness in AI/ML models.
  • Enterprise-ready: Built for deployment in air-gapped environments and integration with Enterprise infrastructure.
Cons
  • No specific cons or missing features were identified for Mostly AI within the provided documents.
  • Limited information on specific cons or drawbacks of Mostly AI
  • Missing feature comparisons with other AI tools in the industry
  • No information available on cons
  • No specific cons mentioned in the provided information.
  • No specific cons were found in the document
  • No specific cons found in the provided documents.
  • No specific cons or missing features mentioned in the document.

341 . FileGPT

Best for streamline file searches for team projects.

FileGPT is a cutting-edge productivity tool that leverages AI technology to facilitate seamless interactions with various file types, including documents, spreadsheets, and presentations. Designed for efficiency, it allows users to engage in natural language discussions with their files, asking questions and making requests in everyday language. FileGPT excels at understanding the context of user inquiries, swiftly extracting pertinent information while prioritizing data security by processing everything locally on the user's device. Additionally, it offers customizable options, such as interface adjustments and specialized terminology adaptations, making it a versatile choice for diverse professionals across different industries. With FileGPT, managing and retrieving information from files becomes a more intuitive and efficient experience.

342 . Jina AI Rationale

Best for smart task management system

Jina AI Rationale is a powerful productivity tool designed to optimize workflows and improve efficiency for individuals and organizations alike. Leveraging advanced AI technologies, Jina AI Rationale offers innovative solutions that cater to specific user needs. Its user-centric interface ensures ease of use, allowing users to tackle tasks with speed and precision. With features focused on enhancing collaboration and streamlining processes, Jina AI Rationale empowers teams to work smarter, not harder. By integrating custom solutions and expert guidance, it assists users in achieving their objectives effectively, making it an essential resource in the modern digital workspace.

343 . Formulas HQ

Best for streamlining task prioritization processes.

Formulas HQ is an innovative platform that leverages the power of artificial intelligence to enhance the capabilities of Excel and Google Sheets. Designed to streamline the user experience, the platform simplifies complex spreadsheet tasks, making it accessible for those with limited coding skills. Key features include the automatic generation and decoding of intricate formulas, support for regular expressions, and automation options through VBA and Apps Script. Additionally, users can harness Python for advanced data analysis. With support for multiple languages—such as English, Spanish, French, Turkish, and Hindi—Formulas HQ is committed to revolutionizing spreadsheet management and data processing, ultimately boosting productivity across various user demographics.

Pros
  • Easy to use and accessible for everyone
  • Speeds up work completion time by allowing quick creation of advanced formulas
  • Improves credibility within the organization with simplified and refined formulas
  • Efficient data validation and cleaning
  • Reduces manual work
  • Generates and explains Regular Expressions quickly
  • No previous programming skills required for VBA & Apps Script generator
  • Automation and extended functionality for data manipulation
  • System Prompts feature for accurate guidance
  • Supports multiple languages including English, Spanish, French, Turkish, Hindi
  • Generates complex code or provides detailed explanations
  • Free Basic Plan available
  • Empowers users with powerful tools to simplify complex tasks
  • Enhances spreadsheet functionality with AI
  • Integrates Python for advanced data analysis and automation
Cons
  • Lack of information on customer support quality and responsiveness
  • Missing details on the accuracy and reliability of generated formulas and regular expressions
  • Absence of information on training resources or tutorials for users
  • No mention of collaborative features for team use
  • No mention of integration capabilities with other tools or platforms
  • No details provided on the AI model used for generative AI
  • Free plan has limitations on the number of formula generations and other features
  • No information on the level of user data privacy and security measures taken by Formulas HQ
  • Limited to English, Spanish, French, Turkish, and Hindi languages, may not cover all user language needs
  • High price point for Formula Pro and Yearly Pro plans compared to similar AI tools in the industry

344 . Mindy

Best for autonomous scheduling for efficient meetings

Mindy is an innovative virtual assistant designed to enhance productivity by streamlining various tasks for both personal and professional use. Acting like a personal Chief of Staff, Mindy leverages email interactions to handle day-to-day activities efficiently, ranging from research and shopping to organizing meetings. Users simply send requests via email, and Mindy autonomously takes action, such as scheduling events or summarizing information. Its user-friendly approach and positive feedback highlight its ability to integrate seamlessly into everyday routines, making it a valuable tool for simplifying complex tasks and keeping users organized. With Mindy, managing your workload becomes not only easier but also more efficient.

Pros
  • Mindy can search, summarize, write, and even schedule meetings for you, all from your inbox.
  • Mindy isn't just another AI assistant. It's a personal Chief-of-Staff, learning your preferences, solving problems, coordinating tasks, and distilling insights, enabling you to focus on outcomes rather than processes.
  • Mindy is an AI agent that can autonomously do tasks directly in email.
  • Provides clear and informative responses to inquiries related to Mindflow, including its culture, vision, product, and remote policy.
  • Structured to ensure user privacy with interactions reported to be anonymous and non-accessible by operators.
  • Part of the ChatGPT family, utilizing the language prediction capabilities of OpenAI's GPT models.
  • Significant purpose in providing accurate, detailed, and easy-to-understand information about Mindflow.
  • Offers functionality fueled by question starters covering various topics such as work culture, vision, product specifics, and remote policy of Mindflow.
  • Seamless integration into daily life, simplifying complex technologies and bringing the power of AI to everyday users.
  • Brings the power of AI into the hands of users, functioning as a personal Chief-of-Staff that learns preferences and aids with problem-solving and task coordination.
  • Brings simplicity and convenience in a digital era, enabling users to focus on outcomes by handling tasks and providing insights.
  • Accessible through ChatGPT Plus subscription for users, indicating some form of subscription or access system.
  • Possible integration with email to assist with various tasks like scheduling and providing information.
  • Can search, summarize, write, and schedule meetings, offering a comprehensive range of functionalities to aid with productivity.
  • Can autonomously perform tasks within emails, streamlining processes and tasks for users.
Cons
  • The specifics of the subscription or user access system required to access and engage with Mindy are not detailed
  • Comparison with other AI tools in the industry to determine missing features is not provided
  • Missing details on features compared to other AI tools in the industry
  • Specifics of the subscription or user access system are not detailed
  • Limited information on features compared to other AI tools in the industry
  • Potential lack of transparency on data handling policies
  • Unclear differentiation from other AI assistants
  • No mention of advanced integration capabilities

345 . Rise

Best for organizing daily tasks effectively

Rise is a comprehensive productivity platform designed to enhance team organization and project management. It provides a centralized hub where team members can collect and manage tasks derived from meetings and ongoing projects, ensuring that nothing gets overlooked. The platform features a unified inbox that offers quick insights into tasks that need immediate attention, helping teams prioritize effectively. Additionally, Rise includes functionality for tracking milestones and project updates, enabling users to monitor progress from a broader perspective. By focusing on streamlining task management and fostering collaboration, Rise equips teams with the tools they need to work more efficiently and cohesively.