AI Email Writing Tools

Discover the top AI tools to enhance your email writing efficiency and effectiveness.

· January 02, 2025

I've always been on the lookout for ways to make my professional life just a bit easier. Crafting the perfect email, though necessary, can sometimes feel like a tedious task. Can you relate? Perhaps, like me, you've wished for a tool that can handle the heavy lifting of email writing.

Enter AI-powered email writing tools. These digital wonders promise to streamline the process, offering everything from grammar checks to complete drafts. It's like having a personal assistant who specializes in words.

Here's the exciting part: there are some fantastic AI tools out there designed specifically for email writing. Whether you're looking to write quicker, sound more professional, or simply avoid those dreaded typos, there's an AI tool ready to elevate your email game.

In this article, I'll dive into the best AI tools for email writing. I'll share my experiences, pros and cons, and why certain tools might be your next best friend in the world of emails. Let's get started, shall we?

The best AI Email Writing Tools

  1. 16. Flowrite for crafting tailored outreach emails quickly

  2. 17. Shakespeare Toolbar for swift email replies with clarity.

  3. 18. AI Toolbar for effortless email drafting assistance

  4. 19. AImReply for crafting professional email responses

  5. 20. Write Tone for polishing professional email communications

  6. 21. Chatgpt Outlook Plugin for smart email replies with personalized touch

  7. 22. Angry Email Translator for turning frustration into polite emails.

  8. 23. Remail for crafting professional email replies quickly.

  9. 24. EmailMagic AI for swift email composition and replies

  10. 25. Localy for streamlined email drafting and editing

  11. 26. Boo Ai for crafting professional email responses quickly.

  12. 27. superReply for personalized email replies made easy

  13. 28. Emilio for personalized email drafting assistance

  14. 29. Replyai for personalized email drafting assistant

  15. 30. AI Cowriter for effortlessly craft polished emails fast.

98 Listings in AI Email Writing Tools Available

16 . Flowrite

Best for crafting tailored outreach emails quickly

Flowrite is an innovative email writing tool designed to streamline communication for both individuals and businesses. By harnessing the power of AI, it helps users create tailored emails and messages quickly and efficiently. Flowrite integrates seamlessly with over 20 widely-used applications, ensuring that users can access its features across multiple platforms. The tool features a comprehensive gallery of pre-written templates suitable for various professional situations, enabling users to customize messages or craft their own from scratch. By automating the email writing process, Flowrite not only saves time but also enhances the professionalism of communications, allowing users to concentrate on more critical tasks.

Pros
  • Seamless Integration
  • AI Template Gallery
  • Easy Instruction Input
  • One-Click Generation
  • Increased Productivity
Cons
  • Manual evaluation process is time-consuming and resource-intensive, slowing down iteration cycles
  • Subjectivity in human evaluations can lead to inconsistent scores and potential bias
  • Available AI tools on the market were too generic and lacked meta-evaluation, causing misalignments between human and LM evaluations
  • Switching from closed-source models to custom open models, particularly finding a model as powerful as GPT-4, is challenging and resource-intensive
  • Fine-tuning a model for Flow AI would require a significant investment of resources and time (half of the team's capacity for six months)
  • Many experimental community LMs lack clear lineage history and transparency about previous changes
  • Automating the selection and enhancement of specialized models can be complex and time-consuming
  • The tool might not offer value for money considering the potential need for significant investments in model development and fine-tuning
  • The lack of clarity on the effectiveness and efficiency of the model merging process mentioned as a solution for developing new LMs
  • Limited information provided on the specific cons related to the day-to-day usage of Flowrite

17 . Shakespeare Toolbar

Best for swift email replies with clarity.

The Shakespeare Toolbar is a versatile writing assistant designed to enhance email communication and overall writing efficiency. Compatible with various browsers, including Google Docs, this AI-powered tool offers features tailored to streamline the writing process. Users can rephrase text for improved clarity, condense lengthy content into concise summaries, and break down complex information into easy-to-read bullet points. For those crafting emails, the toolbar provides suggestions for friendly and courteous responses, ensuring professionalism and warmth in communication. Available as a Chrome Extension, it supports over 38 languages while prioritizing user privacy and security. The Shakespeare Toolbar empowers individuals to write more effectively and confidently, making it an invaluable asset for anyone looking to improve their email correspondence and written communication skills.

Pros
  • A ChatGPT toolbar available on every website
  • 7 AI shortcuts available everywhere
  • Rephrase emails, summarize documents, write social media posts
  • 38+ languages supported
  • Write faster & with more confidence
  • 100% private & secure
  • Available as a Chrome extension
  • One-time purchase – buy once, use forever
  • Versatile and responsive developer
  • Makes writing smarter, faster, and more efficient
  • Surpasses expectations in every aspect
  • Write Twitter threads
  • Summarize website content
  • Faster replies to emails
  • Craft engaging captions & sales material
Cons
  • No specific cons or missing features mentioned in the document.
  • No specific cons mentioned in the provided information.
  • No information available about cons of using Shakespeare AI Toolbar at the moment.

18 . AI Toolbar

Best for effortless email drafting assistance

The AI Toolbar is an innovative browser extension designed to facilitate and enhance the email writing process alongside a range of productivity features. By leveraging advanced AI technologies, it allows users to draft emails quickly and effectively with minimal input, ensuring that messages are contextually appropriate and well-structured. Its Copilot feature takes the hassle out of composing emails, while voice activation enables users to interact with the assistant hands-free.

Beyond email drafting, the AI Toolbar provides tools for text translation, content summarization, and data extraction, all aimed at streamlining various tasks. Users can engage with a chatbot for quick questions or assistance. The premium version of the toolbar elevates the experience with custom prompts, unlimited usage, and direct integration with ChatGPT, catering specifically to those who want tailored responses and enhanced functionality.

By making these powerful tools accessible directly within a browser, the AI Toolbar aims to democratize AI, allowing users from all backgrounds to boost their productivity and efficiency in communication. With straightforward installation, users can easily integrate this tool into their workflow, transforming the way they manage their email correspondence and other tasks.

Pros
  • Web browser integration
  • Boosts productivity
  • Streamlines tasks
  • Copilot feature
  • Contextual understanding for drafting emails
  • Downloadable responses
  • Voice activation
  • Data Extraction
  • Translations
  • Text summarizations
  • Paraphrasing
  • ChatGPT integration
  • Free version availability
  • Premium version with enhanced features
  • Export to PDF or Word
Cons
  • Voice interaction only on PC
  • No MacOS voice activation
  • Chargeable custom prompts
  • No GPT-4 in premium subscription
  • Downloadable responses only in PDF and Word
  • Charging for premium usage
  • Usage limitation on free version
  • No custom prompts in free version
  • Limited features on free version

19 . AImReply

Best for crafting professional email responses

AImReply is an innovative email writing tool that leverages artificial intelligence to simplify and elevate the email communication process. Designed with user experience in mind, it provides a range of features including support for multiple languages, customizable tones to suit different contexts, and options for varying email lengths. AImReply also offers helpful suggestions for refining content and allows for real-time editing, ensuring that your messages are polished and impactful. Whether you're in academia, running a startup, or working in a corporate environment, AImReply aims to enhance both the efficiency and effectiveness of your email communications.

Pros
  • Efficiency
  • Customization
  • Innovation
  • Versatility
  • Understands Your Needs
  • Crafts Original Content
  • Includes Customization and Flexibility
  • Masters Proficiency and Accessibility
  • Myriad Tonal Options
  • Flexible Size Choices
  • AI-Powered Suggestions
  • Real-Time Editing
  • Improved Customer Support Messaging
  • Enhanced Academic Correspondence
  • Free Unlimited Access
Cons
  • One potential con of using Aimreply could be the limited customization options for email tone, length, and language compared to other AI email writing tools in the industry.
  • Users might find the pricing of Aimreply to be less competitive compared to similar AI tools in the market, potentially raising questions about the value for money provided by the tool.
  • Aimreply may lack advanced features present in other AI email writing tools, potentially leading to a less comprehensive email writing experience.
  • Another con might be the daily limits on free usage of the AI email writing tool, which could restrict users with high email volume needs.
  • No specific cons or missing features mentioned in the available documents.
  • Limited information on cons provided in the documents.

20 . Write Tone

Best for polishing professional email communications

Write Tone is an innovative email writing assistant designed to help users craft the perfect message for any recipient. This tool harnesses the power of AI to provide a diverse array of tones, ensuring that your emails resonate with your intended audience while reflecting your unique voice. Whether you need to convey professionalism, friendliness, urgency, or empathy, Write Tone adapts to fit the context, enabling you to express your thoughts clearly and engagingly. By using this tool, you can elevate your email communication, making it not only effective but also personable, steering clear of generic phrasing that often leaves messages feeling impersonal or mechanical. With Write Tone, you can write emails that truly connect.

21 . Chatgpt Outlook Plugin

Best for smart email replies with personalized touch

The ChatGPT Outlook Plugin, developed by Blueberry Consultants, is an innovative tool that enhances the email experience within the Outlook platform. This plugin empowers users to craft tailored responses to their emails using ChatGPT technology, allowing for a more efficient and dynamic email management process. Users can process both full emails and specific segments, choosing to display the generated content separately or to seamlessly integrate it back into the original email body.

Additionally, the plugin offers features that adjust email importance automatically based on the AI-generated content, helping users prioritize their responses effectively. While Blueberry Consultants operates independently and is not directly linked to OpenAI or Microsoft, they have established themselves as a Microsoft Partner.

To utilize the ChatGPT Outlook Plugin, users must have a Microsoft 365 account and their own ChatGPT API key. The plugin’s versatility allows for personalized configurations and unique prompts to cater to various email situations. Furthermore, a business version is available, accommodating teams or enabling reselling to an unlimited user base. This tool is ideal for those looking to elevate their email communication with the power of AI assistance.

Pros
  • Email summarization
  • Response automation
  • Custom prompts installation
  • Flexible text processing
  • Separate output display
  • Replace original email body
  • Automatically updates email importance
  • Multiple configurations management
  • Custom version for teams
  • Profitable prompt reselling
  • Integrated with Outlook
  • Customizable focus sections
  • Microsoft Partner
  • Automated high priority marking
Cons
  • No pre-installed prompts
  • Limited to Outlook client
  • Depends on user's prompts
  • No multi-platform support
  • Customization costs extra
  • Doesn't process attachments
  • Requires own ChatGPT API key

22 . Angry Email Translator

Best for turning frustration into polite emails.

The Angry Email Translator is a unique email management tool that helps users navigate the often-challenging landscape of emotional email exchanges. Designed for professionals, this innovative assistant leverages advanced technology to transform stressful communications into constructive dialogue. With features like automation and user customization, it empowers individuals to take control of their inbox, streamline their responses, and foster effective communication. Whether dealing with an irate colleague or addressing a misunderstandings, the Angry Email Translator equips users with the tools needed to turn negative interactions into positive outcomes, making email management not just easier, but also more efficient.

23 . Remail

Best for crafting professional email replies quickly.

Remail is an innovative Chrome extension designed to simplify the email writing experience within Gmail. By harnessing the power of artificial intelligence, Remail quickly generates thoughtful and contextually relevant replies, allowing users to respond to emails with ease and precision. This tool is ideal for both individuals and businesses, as it saves time and enhances communication by offering multiple tailored response options rather than requiring users to start from scratch.

With a focus on user experience, Remail features an intuitive interface and customizable settings, ensuring that it meets the diverse needs of its users. Additionally, its support for 40 languages makes it a versatile option for global communication. In short, Remail is a valuable resource for anyone looking to improve their email efficiency and effectiveness.

24 . EmailMagic AI

Best for swift email composition and replies

EmailMagic AI is a sophisticated email writing assistant designed to streamline the process of composing and responding to emails. This innovative tool leverages advanced artificial intelligence to analyze incoming messages and understand their context, allowing it to generate tailored responses within seconds. By learning from user interactions, EmailMagic AI mimics individual writing styles, ensuring that each reply feels personal and authentic.

Available as a free trial, EmailMagic AI supports multiple languages while prioritizing user data security, meaning it does not access personal emails. Users can edit their generated replies up to five times before sending, giving them full control over the final message. Seamlessly integrating with Gmail, EmailMagic AI offers a variety of subscription plans to suit different emailing needs, making it an ideal solution for anyone looking to enhance their email communication efficiently.

Pros
  • EmailMagic AI uses machine learning algorithms to understand your writing style and preferences, allowing it to generate personalized emails on your behalf and significantly reduce the time spent composing emails.
Cons
  • Pricing may not justify the value for users with high email volume needs
  • May lack certain advanced customization features in email composition compared to other AI tools in the industry
  • Revision feature allows only up to 5 revisions per email
  • Limited integration options with other email platforms like Outlook
  • Does not offer advanced analytics features for email performance tracking

25 . Localy

Best for streamlined email drafting and editing

Localy.ai is a cutting-edge content platform designed to streamline the email writing process with its suite of AI-driven tools. By harnessing the power of advanced AI models like GPT-4, Localy.ai empowers users to craft compelling, original emails quickly and effortlessly. Whether you need to draft newsletters, promotional messages, or customer engagement emails, this platform enables you to produce content approximately ten times faster than traditional methods.

Localy.ai stands out in the market with its focus on providing high-quality, plagiarism-free text that resonates with readers. Its features not only support email generation but also extend to other types of content, ensuring you have a comprehensive resource at your fingertips for all your writing needs. With various subscription plans tailored to meet different requirements, Localy.ai is an invaluable asset for businesses in industries such as digital marketing and e-commerce, helping them enhance customer communication and engagement effectively.

Pros
  • Generates content and images
  • Saves user time
  • Can generate different tones
  • Easy-to-use text editing
  • Generates images using text
  • Offers branded custom voices
  • Creative topic generation
  • Efficient article creation
  • Helps in blogging effectively
  • Produces voiceovers
  • Assists with email content
  • Powered by NLP and ML
  • Ensures 99.99% unique content
  • Incorporates Copyscape
Cons
  • No on-premises deployment options
  • No refund policy
  • No free plan after trial
  • GPT-4 model may require adjustments
  • No specific mobile support
  • No explicit integration capability
  • Limited image generation descriptions
  • No offline availability
  • No multiple language support
  • No described data security

26 . Boo Ai

Best for crafting professional email responses quickly.

Boo AI is an innovative writing assistant designed to enhance your email communication effortlessly. Leveraging advanced GPT-3 technology, it offers features such as Smart Autocomplete and tailored writing suggestions, making email drafting quicker and more efficient. Whether you need to compose professional emails, follow-ups, or personalized messages, Boo AI provides a distraction-free environment to help you articulate your thoughts clearly. With a user-centric approach, it ensures that even those new to writing can produce high-quality content effortlessly. Users can explore its capabilities through a 3-day free trial, and after that, flexible plans start at just $8 per month, including a free plan for less frequent users. Boo AI stands out in its category by combining versatility with simplicity, allowing you to focus on what truly matters—your message.

Pros
  • Distraction-free writing experience
  • Smart Autocomplete feature
  • Has dozens of templates
  • Free version available
  • 3-day free trial for Pro
  • Affordable Pro plan
  • Automatic plan downgrade after trial
  • Personalized writing suggestions
  • Grammar check feature
  • Style Improvement tool
  • Tone Analysis tool
  • Brainstorming Tool functionality
  • Proffers professional feedback
  • Email Writing tool
  • Learns writing style over time
Cons
  • Limited to 2,000 words/month
  • Markdown required for formatting
  • Personalization requires extensive use
  • No auto-save feature
  • Lacks document-sharing capabilities
  • No voice-to-text feature
  • No mobile app available
  • Doesn't support large file uploads

27 . superReply

Best for personalized email replies made easy

superReply is a cutting-edge email writing tool designed to simplify the process of crafting responses to various types of emails. By leveraging advanced AI technology, this tool generates personalized replies that are specifically tailored to the needs of the sender, whether they are customer inquiries, business proposals, or general requests for information. One of the standout features of superReply is its SEO optimization capability, which enriches responses with relevant keywords to enhance visibility in search engines. Users benefit from a range of customizable templates and pre-written responses, which streamline their email communication and save valuable time. Additionally, superReply includes analytics tools that help users track their email performance. As it learns from user interactions, the tool continuously improves its ability to provide accurate and relevant replies, making email management more efficient and effective over time.

28 . Emilio

Best for personalized email drafting assistance

Emilio is an innovative virtual AI assistant designed specifically for optimizing email management within Gmail. By introducing features like automatic email sorting, summarization, and personalized drafting, Emilio can significantly reduce the time users spend handling their inboxes—by as much as 60%. It seamlessly integrates into Gmail, eliminating the need for any additional installations, thus making it incredibly user-friendly. With a strong emphasis on privacy and security, Emilio is certified under Google's CASA Tier 2 Security standards. Users can try the service risk-free with a 30-day money-back guarantee, reflecting its commitment to user satisfaction. Emilio truly enhances the email experience by ensuring efficient organization while respecting the functionalities of the existing email client.

Pros
  • Automatic Email Sorting: Emilio prioritizes emails to help you focus on what matters most.
  • Email Summarization: Summarizes your email threads for quicker review and response.
  • Personalized Email Drafting: Crafts replies in your tone and with your knowledge to save you writing time.
  • Easy Starting Process: No installation required, just sign in with your Google account and start organizing your inbox.
  • Free Trial: Test Emilio with 100 emails for free and no credit card is needed.
  • Emilio doesn't force you to change your email client, unlike most tools out there
  • Extensive knowledge of the market and user needs
  • High level of security certification (CASA Tier 2 Security Certification)
  • Processes only unread messages for user convenience
  • Categorizes emails by priority (high, medium, low)
  • Tags important emails for easy notification
  • Language-agnostic, learning from user behaviors
  • Responsive support available via email
  • Compatibility with various email platforms sitting on top of Gmail
  • Focus on enhancing productivity and reducing communication overload
Cons
  • The tool's support for feature requests and user feedback is mentioned, but the extent of responsiveness and actual implementation of user suggestions is not clearly outlined.
  • Emilio is currently focused on Gmail and may not support other email platforms yet.
  • The cons of Emilio are not explicitly outlined in the provided documents.
  • Emilio is focused on Gmail, so it may not support other email platforms as robustly.
  • Emilio may lack certain advanced features compared to other AI email tools in the industry.
  • No details provided on the pricing structure of Emilio to assess value for money compared to competitors.
  • Emilio's reliance on Google's CASA Tier 2 Security Certification for data security may raise questions about the comprehensiveness and effectiveness of its security measures.
  • Emilio's approach to email prioritization is based on sender information and past interactions, potentially leading to inaccuracies in determining email priority, especially for new users without established email patterns.
  • The absence of detailed information on the specific security measures implemented by Emilio could raise concerns for users regarding the protection of their sensitive data.
  • Emilio is currently focused on Gmail and may not support other email platforms, posing a limitation to users who use different email clients.
  • The features offered by Emilio may not cover all the needs or preferences of users, potentially lacking customization options compared to other AI email tools.
  • Limited information is provided about the pricing of Emilio, which may raise concerns for users looking for transparency in costs and value for money.
  • Emilio's ability to handle different languages is mentioned, but there may still be room for improvement in terms of language support and accuracy.
  • There is no explicit mention of advanced features such as machine learning capabilities or advanced automation tools, which could be essential for users seeking more sophisticated email management solutions.
  • The cons of Emilio may include a lack of integration with a wide range of email platforms beyond Gmail, limiting its usability for users who use alternative email services.

29 . Replyai

Best for personalized email drafting assistant

Overview of ReplyAI

ReplyAI is a cutting-edge email writing tool developed by TimeNavi, designed to streamline communication and boost productivity by simplifying the email composition process. This innovative tool seamlessly integrates with well-known email platforms such as Gmail and Outlook, enabling users to create prompt and personalized email replies. Leveraging an advanced AI model similar to GPT-4, ReplyAI crafts responses that maintain the user's unique voice and tone, fostering more engaging interactions.

What sets ReplyAI apart is its focus on efficiency and versatility; it supports multiple languages and offers various tonal options, allowing users to tailor their messages to fit different contexts and audiences. Privacy is a top priority for ReplyAI, which upholds strong privacy practices and transparent terms of service, ensuring user data remains secure.

While it currently integrates only with Gmail and Outlook and may require some time for users to adapt, ReplyAI’s primary strength lies in its ability to generate relevant and context-aware emails quickly, ultimately enhancing communication effectiveness and increasing response rates.

Pros
  • Faster email composition
  • Integrated with Gmail, Outlook
  • Diverse tone management
  • Uses GPT-4 model
  • Mirrors user's writing style
  • Increases response rate
  • Time-efficient for drafting
  • Developed by proven tech company
  • Strong privacy policies
  • Referral program offered
  • Demonstrated usage through blogs
  • Caters any language, tone
  • User's writing style personalization
  • Installs directly in platform
Cons
  • Lacks non-Gmail/Outlook integration
  • Potential privacy issues
  • No offline access
  • Limited to email composing
  • Unknown cost
  • Unproven text generation quality
  • Dependent on GPT-4 improvements
  • May not suit all email styles
  • User adaptation period required

30 . AI Cowriter

Best for effortlessly craft polished emails fast.

AI Cowriter is an innovative writing tool designed to streamline the email composition process, making it faster and more efficient. With real-time autocomplete text suggestions, users can enhance their email writing speed by up to ten times. As you type, the tool provides contextual completion options that can be accepted with simple keyboard shortcuts, ensuring a smooth writing experience.

AI Cowriter is versatile, catering not only to emails but also to a variety of other content formats like blog posts, social media updates, and more. Users can tailor their experience by specifying topics, writing styles, and target audiences, which allows for more personalized email communications.

The platform emphasizes community engagement by making its source code available on GitHub, promoting transparency and collaboration among users. Its user-friendly interface displays suggestions in a subtle grey, making it easy to either accept or discard them. Overall, AI Cowriter is an invaluable resource for anyone looking to enhance their email writing efficiency and effectiveness.