AI Productivity Tools

Top tools for boosting productivity using AI, designed to streamline and optimize tasks.

· January 02, 2025

So, we've all been there, right? Drowning in an ocean of tasks and to-do lists that never seem to get shorter. It feels like no matter how efficient we try to be, there are always more things to do than hours in a day.

Enter AI productivity tools – the game-changers we never knew we needed. These nifty applications use artificial intelligence to help us streamline our work, manage our time, and get things done more effectively.

Let me tell you about some of the best AI productivity tools I've come across. I've tried a bunch of them (because, why not?), and I'm excited to share the ones that have genuinely made a difference in my daily routine.

Whether you're tracking your tasks, managing emails, or just trying to keep your sanity intact, there’s an AI tool out there that can help. Trust me, by the end of this article, you'll wonder how you ever lived without them.

The best AI Productivity Tools

  1. 541. Aampe for personalized task management reminders

  2. 542. Trieve for streamlined document search and discovery.

  3. 543. Tonkean for streamline workflows with no-code automation

  4. 544. Matrices for streamlining task automation in spreadsheets

  5. 545. Dashworks for streamline team responses with instant answers.

  6. 546. Array Assistant for automate repetitive excel tasks swiftly.

  7. 547. Slideoo: AI for efficiently generate polished presentations.

  8. 548. Chatgpt In Google Sheets for automated task tracking and reminders.

  9. 549. MapDeduce for streamline document summaries for efficiency.

  10. 550. Silatus for streamlined document creation process

  11. 551. Raycast AI for streamlining task automation commands

  12. 552. Formularizer for quick formula fixes for better efficiency.

  13. 553. CrystalSound for noise-free calls for efficient teamwork.

  14. 554. CrowdView for streamline research with targeted insights.

  15. 555. ManageBetter for enhancing team efficiency with insights

1722 Listings in AI Productivity Tools Available

541 . Aampe

Best for personalized task management reminders

Aampe is an innovative platform designed to enhance productivity through personalized user experiences. By leveraging data-driven insights, Aampe tailors its approach to meet the unique needs of individuals and teams, helping them achieve their goals more efficiently. The platform integrates seamlessly with existing workflows, allowing users to streamline tasks and improve communication.

One of the standout features of Aampe is its ability to provide actionable recommendations based on user behavior and preferences, facilitating better decision-making. Additionally, it fosters collaboration by connecting team members and promoting knowledge sharing. Overall, Aampe aims to empower users to maximize their potential, making it an invaluable tool in any productivity toolkit.

542 . Trieve

Best for streamlined document search and discovery.

Trieve is a cutting-edge AI search infrastructure platform designed to enhance productivity by delivering swift and relevant search results. By integrating advanced language models with customizable ranking and relevance tools, Trieve supports both semantic and full-text searches, utilizing a combination of dense and sparse vectors. Its cross-encoder re-ranker model refines results to ensure users find exactly what they need without unnecessary hassle.

One of Trieve’s standout features is its flexibility; users can seamlessly incorporate either open-source or custom embedding models to suit their unique requirements. With hybrid search functionalities, Trieve combines the strengths of full-text searches and semantic vector searches, significantly improving the accuracy of results. Additional capabilities like private managed embedding models, recency biasing, and specialized solutions for tasks such as duplicate detection and content similarity recommendations further enhance its effectiveness.

Moreover, Trieve is self-hostable, empowering users with complete control over their data privacy. Its easy API integration and comprehensive documentation make it an invaluable resource for anyone looking to integrate AI-driven search capabilities into their applications, ultimately boosting productivity and improving user experiences.

543 . Tonkean

Best for streamline workflows with no-code automation

Tonkean is a versatile productivity tool designed to transform and streamline manual business processes through automation. It empowers teams to explore innovative strategies without relying heavily on traditional IT resources. Users have lauded the platform for boosting efficiency, shortening cycle times, and enhancing overall productivity. By leveraging its AI-powered capabilities, Tonkean helps organizations create customized workflow automations that not only reduce costs and ensure compliance but also encourage higher user adoption.

At the heart of Tonkean is a commitment to simplifying work processes while keeping a strong focus on the essential tasks that drive progress. The company emphasizes understanding the underlying reasons for actions in order to foster innovation and reduce complexity, all while prioritizing a people-centric culture. Their guiding principles highlight that every problem has a solution, the significance of having a clear purpose, and the value of learning from setbacks.

Tonkean also offers flexible pricing plans tailored to various business needs, centering on Monthly Tracked Users (MTUs) rather than seat counts, which allows organizations to focus on the actual value they gain from the tool. With a range of support options—including basic resources and premium services like dedicated client success managers—Tonkean ensures users have the assistance they need to maximize their experience. Hosting choices are also available, from standard multi-tenant solutions to dedicated hosting options tailored to specific requirements, ensuring businesses can leverage the platform as best fits their operations.

Pros
  • Supplement certain business practices that have been done manually and automate them
  • No need to involve business technology, can take risks and try things out with no code behind the scenes
  • Can see the ROI and benefit right off the bat
  • Create a process experience that works
  • Increase adoption
  • Reduce costs
  • Ensure compliance
  • Transform internal processes with powerful AI and personalized experience
  • Can increase spend under management by 50% with ProcurementWorks
  • Can increase legal efficiency by 2X with LegalWorks
  • Taken cycle time from 19 days to 10, dramatically reduced time to sift through orders
  • Created efficiency allowing teams to do more with less
  • Empowers operations team to be innovative while reducing change management
  • Can save millions of dollars from removing time-consuming manual tasks and eliminating one-off solutions
  • No-code platform offering unlimited workflows, connectors, data, and automation
Cons
  • No specific cons or missing features related to Tonkean Invoicesgpt were found in the provided documents.

544 . Matrices

Best for streamlining task automation in spreadsheets

Matrices is an innovative productivity tool that harnesses the power of AI to enhance the spreadsheet experience. By utilizing a network of AI agents, Matrices autonomously conducts research and populates data, streamlining various business workflows. Designed for ease of use, it features natural language processing that allows users to interact with the tool intuitively, eliminating the need for extensive training. Matrices supports data collection from multiple sources and provides clarity on its research methods and confidence levels. Additionally, it enables users to analyze both public and proprietary datasets, all while offering customizable automation options and personalized results that align with individual user needs and objectives. This makes Matrices an essential solution for anyone looking to optimize their productivity and decision-making processes.

Pros
  • Autonomous research capabilities
  • Multi-source data support
  • Transparency emphasized
  • Supports proprietary data
  • Extensible and customizable
  • Natural language operation
  • Minimal learning curve
  • User context-dependent personalization
  • Goal-focused personalized results
  • Streamlines data compilation
  • Automates business workflows
  • Optimizes recurrent tasks
  • Automates manual spreadsheet tasks
  • Transparent data origin/reliability
  • Build custom automations
Cons
  • Lack of explicit integration options
  • Dependence on data sources reliability
  • Transparency may infringe proprietary data
  • Personalization may compromise data neutrality
  • Natural language usage might be imprecise
  • Potential difficulty in custom automation creation
  • No mention of real-time updates
  • Missing clear support or troubleshooting resources

545 . Dashworks

Best for streamline team responses with instant answers.

Dashworks for Slack is an innovative AI-powered assistant designed to streamline information retrieval within Slack, enhancing team productivity. By offering a centralized search experience across various applications, Dashworks empowers users to access instant answers to their questions directly in their communication hub or as their browser’s homepage. Known for its high accuracy and relevance, Dashworks can provide responses with cited references, eliminating the need for traditional data indexing.

The tool also offers customization capabilities, allowing teams to create tailored bots that address specific workflows, such as onboarding new employees or managing product inquiries. By addressing information silos and facilitating quick access to details about products, processes, and policies, Dashworks significantly reduces response times and boosts overall customer satisfaction. Ultimately, this powerful productivity tool aids organizations in resolving technical issues swiftly and efficiently, fostering a more informed and responsive work environment.

Pros
  • Automate 87% of your team’s product, support, and sales questions with AI-powered search and answers from all your company apps
  • Shortens onboarding time and response time for sales and support reps
  • Accuracy in providing answers quickly and digesting information effectively
  • Reduces time spent on answering repetitive questions
  • Takes burden off engineering team and boosts sales team confidence in answering customer questions
  • Best omni-search AI tool enabling answers to various questions using natural language, building workflows and bots
  • Game changer in finding answers about the business from vast amounts of documents, Jira tickets, emails, and Slack messages
  • Connects all apps for a unified search experience providing real-time answers to pressing questions
  • Secure and private with compliance to industry standards including SOC-2 Type 2, GDPR, and HIPAA Type 2
  • Flexible and transparent pricing adapting to team's needs
  • One AI assistant bridging information gaps across teams, providing quick and accurate answers about product, processes, policies, projects, and people
  • Enable sales team to self-serve customer questions confidently, reducing response times and shortening sales cycles
  • Empower support reps with quick access to information for fast and accurate responses to customers
  • Unblock engineers, unlock velocity by providing instant help with technical issues and questions
  • Unifies product data across tools to create a knowledge base, offering precise answers to product questions instantly
Cons
  • No specific cons or disadvantages of using Dashworks for Slack were mentioned in the provided documents.

546 . Array Assistant

Best for automate repetitive excel tasks swiftly.

Array Assistant is a cutting-edge tool that leverages artificial intelligence to elevate your spreadsheet productivity. Designed for both professionals and students, it simplifies tasks like creating complex formulas, cleaning up data, summarizing text, and automating repetitive processes in Microsoft Excel. With features that enable swift text generation and effective data management, Array Assistant serves as a valuable companion for anyone looking to enhance their workflow. Users can explore its capabilities through a free trial, with flexible pricing plans tailored to varying levels of usage, making it accessible for all. Whether you're tackling a large project or a simple assignment, Array Assistant streamlines your spreadsheet tasks, allowing you to focus on what really matters.

Pros
  • Enhances Microsoft Excel Spreadsheets
  • Boosts spreadsheet productivity
  • Automates tasks
  • Creates formulas
  • Data cleaning tools
  • Text summarization feature
  • Explanations for problems
  • Designs automations
  • Rapid text generation
  • Cleans large amounts of data
  • Organizes spreadsheets efficiently
  • Inclusive of unexpected features
  • Highly user-friendly
  • Supports variety of users (professionals, students)
  • High customer support
Cons
  • Only for Microsoft Excel
  • No API mentioned
  • Limited to spreadsheet use
  • No offline usage
  • Potential incompatibility with older Excel versions
  • Could lack cross-platform support
  • Lack of detail about security

547 . Slideoo: AI

Best for efficiently generate polished presentations.

Slideoo: AI is a cutting-edge software as a service (SaaS) platform designed to enhance productivity in document and presentation creation. Leveraging advanced AI capabilities, Slideoo simplifies the process, allowing users to generate professional-quality content quickly. Key features include Slidee, an AI chatbot that assists with content creation; real-time analytics for monitoring engagement; and collaboration tools to facilitate teamwork on projects. Users can start with a free version that includes essential features or opt for various paid plans that unlock additional credits and advanced functionalities. With its focus on efficiency and innovation, Slideoo: AI aims to transform how individuals and teams work together on presentations and documents.

Pros
  • AI-powered slide deck creation
  • Adapts to different tones of voice
  • Easy to use without tutorials
  • Streamlined slide deck creation process
  • Real-time collaboration features
  • Enhances productivity
  • Effortlessly transforms text into documents
  • Extracts text, images, and formatting from PDFs
  • Variety of stunning design templates
  • Positive user testimonials
  • Increased productivity for users
  • Professional-looking documents in seconds
  • Supports creativity and efficient writing process
  • AI features
  • Design
Cons
  • Missing feature: Advanced Analytics is listed as 'Coming Soon' which may limit detailed insights
  • Support response time is not clearly defined and can range from 24 to 72 hours
  • Limited history storage with the highest plan offering only 100 days of history
  • Creative assets upload limit is capped at 50, which may be insufficient for some users
  • The free plan has restrictions such as 0 users, 0 creative assets upload, and limited workspace history
  • No mention of specific AI capabilities or unique selling points compared to other AI tools in the industry
  • No information on customization options for templates and document styles
  • The pricing plans may not justify the value for money offered considering the features provided
  • Lack of information on security features and data privacy measures implemented in the tool
  • Limited information on user feedback or testimonials for the tool
  • Support may take up to 24-26 hours
  • Advanced analytics feature is still in development
  • Limited number of workspaces in the lower-tier plans
  • Limited history of 10 days for the basic plan
  • No option to turn off Slideoo branding in the basic plan

548 . Chatgpt In Google Sheets

Best for automated task tracking and reminders.

Overview of ChatGPT in Google Sheets

ChatGPT in Google Sheets transforms the way users approach data analysis and reporting by integrating cutting-edge AI technology directly into the spreadsheet environment. With the capabilities of ChatGPT versions 3 and 4, this tool enables users to derive meaningful insights from their data, ultimately streamlining decision-making processes.

The integration supports various platforms such as Facebook Ads, Google Analytics 4, and Google Ads, allowing for the creation of customized dashboards that present actionable metrics effortlessly. Two Minute Reports enhances this functionality with over 75 integrations in SEO, PPC, and social media, catering to diverse marketing and analytical demands.

Moreover, the platform simplifies the reporting process with automated insights and user-friendly templates, making it accessible even for those with limited technical expertise. Educational resources further boost users' understanding of how to leverage these tools effectively, maximizing their reporting capabilities and overall productivity.

549 . MapDeduce

Best for streamline document summaries for efficiency.

MapDeduce is a cutting-edge productivity tool that leverages AI technology to streamline the management of complex documents. Designed to cater to a diverse range of needs, it enables users to efficiently summarize content in multiple languages, extract key insights, and address specific queries related to their documents. With the capability to process up to 500 pages across various formats, including PDF, DOCX, PPTX, and TXT, it meets the demands of a wide user base.

Additionally, MapDeduce prioritizes security with industry-standard encryption and secure storage options. The user experience is further enhanced by a convenient Chrome Extension that allows for quick access to its features. By identifying potential issues in contracts and facilitating in-depth analysis, MapDeduce not only boosts productivity but also sharpens document comprehension for over 30,000 users globally.

Pros
  • Multiple Document Formats: Supports .pdf, .docx, .pptx, .txt for comprehensive document handling.
  • Language Versatility: Summarizes documents in any language catering to a global user base.
  • AI-Driven Queries: Smart questioning mechanism allowing for deep document understanding and analysis.
  • Red-Flag Detection: Specialized feature to spot potential concerns within contracts and documents.
  • Chrome Extension: Easy-to-use extension that integrates with your browser for convenient on-the-go analysis.
  • Effortlessly navigate through complex documents
  • Process up to 500 pages per document
  • Summarize documents in any language
  • Identify key points and detect red-flags within contracts
  • Industry-grade file encryption and storage
  • No question or upload limits
  • Supports multiple document formats
  • Smart questioning mechanism for deep document analysis
  • Specialized feature for red-flag detection within contracts
  • Easy-to-use Chrome Extension integration
Cons
  • Annoying upload limits
  • Only works on PDFs
  • Does not have a chrome extension
  • Limited to handling only PDFs
  • No support for other file types like .docx, .pptx, .txt
  • Priority Customer Support
  • Always the newest A.I. Models
  • No Question Limit
  • Document page limits
  • No Upload Limit
  • Higher pricing compared to similar tools
  • Limited to working with PDFs only
  • Annoying upload limits in place
  • No support for other file types like .docx or .pptx
  • No Chrome extension available

550 . Silatus

Best for streamlined document creation process

Silatus is an innovative AI-powered tool tailored for professionals across various sectors, including HR, product management, and business analysis. Its primary function is to streamline the document creation process, allowing users to generate high-quality, professional documents with ease. By simply selecting a document type and providing relevant context, users can instantly receive polished outputs such as job descriptions and product requirements.

This tool eliminates the usual hassles associated with manual documentation, significantly reducing the chances of human error and ensuring consistency in language. Users also have the flexibility to edit generated documents, allowing for customization to meet specific needs. Furthermore, Silatus integrates seamlessly with popular tools like Jira, enhancing workflow efficiency. It offers a free tier, enabling users to experience its robust features without initial investment, making it an accessible choice for those looking to elevate their productivity.

Pros
  • Generates professional-grade documents
  • Minimal user input required
  • Automatic generation of job descriptions
  • Automatic product requirement documents
  • Edit generated documents feature
  • Reduces time on detailed documents
  • Reduces effort on document creation
  • Incorporates text generation technology
  • Offers Jira integrations
  • Free usage tier
  • Avoids human errors
  • Ensures language consistency
  • Ensures format consistency
  • Customizable documents
  • Aim to streamline process
Cons
  • Limited to business documents
  • Lack of extensive customizations
  • Cannot handle complex formats
  • No collaboration features
  • Reliance on Jira integration
  • Only offers a free usage tier

551 . Raycast AI

Best for streamlining task automation commands

Raycast AI is an innovative productivity tool tailored for Mac users, designed to enhance workflows and efficiency through automation and intelligent task management. This tool leverages advanced AI capabilities, including ChatGPT integration for interactive conversations and AI commands that expedite various tasks. With its API integration feature, Raycast AI enables users to connect seamlessly with other applications, creating a smarter workspace.

Currently in its beta phase, Raycast AI focuses on refining user experience by collaborating closely with early adopters, gathering feedback, and addressing any technical issues. During this testing period, users can access the tool at no cost, though there may be fees for AI-generated content in the future. Raycast AI implements a waitlist to manage product accessibility and maintain a quality experience, and it encourages community engagement through a dedicated Slack channel. Users can stay updated on new developments via newsletters and social media channels. A noteworthy aspect of Raycast AI is its commitment to user privacy, ensuring that sensitive data remains unrecorded and is not utilized for training purposes, all while using OpenAI's technology.

Pros
  • Automating tasks through AI commands for faster workflows
  • Integration with APIs to enhance extension performance
  • Increases productivity on Mac by facilitating smarter writing and faster coding
  • Provides a level of context that simplifies using AI across applications
  • Allows users to automate a wide range of tasks from rewriting text to generating ideas
  • Ensures a high-quality user experience and optimal functionality during Beta phase
  • Free to use during the beta phase with access to all AI features
  • Waitlist to control the product's rollout and work closely with early users
  • Engages users in product development through the Slack Community
  • Newsletter subscription for staying updated on Raycast AI
  • Enables writing smarter and coding faster
  • Aids in automating tasks efficiently
  • Values user privacy and does not collect sensitive information
  • Expected to have costs associated with AI-generated content post-beta phase
  • Provides development and troubleshooting support
Cons
  • Raycast AI is in beta phase, which may imply some instability or lack of full feature set
  • Costs associated with AI-generated content may be introduced in the future

552 . Formularizer

Best for quick formula fixes for better efficiency.

Formularizer is a cutting-edge productivity tool that leverages AI to streamline and improve spreadsheet tasks across popular platforms such as Excel, Google Sheets, and Notion. This platform is especially beneficial for students, data analysts, and professionals who often grapple with the complexity of creating and understanding formulas. By simplifying the formula generation process based on user input, Formularizer significantly reduces the time and effort needed for spreadsheet management.

With support for Excel VBA, Google Apps Script, and regular expressions, this tool offers versatility for a wide range of applications. Prioritizing user data privacy and security, Formularizer combines a user-friendly interface with high accuracy, making it accessible to anyone looking to optimize their productivity in spreadsheet work. Whether you're organizing data or performing complex calculations, Formularizer transforms the way users interact with spreadsheets, enabling them to focus on their core tasks rather than getting bogged down by technical details.

Pros
  • Formula Generation: Generates and explains formulas for Excel, Google Sheets, and Notion based on user instructions.
  • Task Assistance: Provides step-by-step guidance such as changing cell color by typing simple commands.
  • Regular Expression Support: Creates and elucidates Regex patterns for advanced text manipulation and search.
  • Scripting Support: Supports code generation and explanation for Excel VBA and Google Apps Scripts to automate tasks.
  • User-friendly Interface: Features a simple and intuitive interface that assists in solving spreadsheet problems quickly.
  • Formula Generation
  • Task Assistance
  • Regular Expression Support
  • Scripting support
Cons
  • No cons found for Formularizer

553 . CrystalSound

Best for noise-free calls for efficient teamwork.

CrystalSound is an innovative application tailored for users on Windows, Mac, and Linux systems, focusing on enhancing productivity through superior audio quality. This noise-canceling and voice-changing tool excels at creating a distraction-free environment, making it ideal for online meetings, podcasts, and other audio-related tasks. Users can enjoy features like real-time noise cancellation and adjustable voice modulation, which not only improve sound clarity but also facilitate seamless communication across popular platforms. With a commitment to user privacy, CrystalSound employs cutting-edge AI technology to process audio locally, ensuring that your conversations and data remain secure. Whether you're working from home or collaborating with teams remotely, CrystalSound helps elevate your audio experience.

Pros
  • Real-time Noise Cancellation: Removes noise and other unwanted sounds for clear communication.
  • Voice Changing Options: Change voice pitch and apply effects to personalize your audio.
  • Enhance Audio Files: Improves the quality of pre-recorded audio to studio-like standards.
  • Seamless Integration: Works effortlessly with Windows Mac and Linux devices and major communication platforms.
  • Privacy and Ease of Use: Features a user-friendly interface with on-device AI for maximum privacy.
  • Studio-Quality Sound: Elevate your audio files to professional standards with ease.
  • Voice Modulation: Personalize your audio with a range of pitch adjustments and sound effects.
  • Cross-Platform Compatibility: Seamless integration with major communication platforms like Google Meet, Zoom, Teams, Slack, MiroTalk, Discord, Loom, and OBS.
  • Game-changer for improving audio quality
  • Effectively eliminates background noise
  • Enhances sound quality during calls and online meetings
  • Suppresses background noise and other voices effectively
  • Significant difference in professionalism and clarity of audio recordings
  • Seamlessly integrates with various communication apps
  • Easy to use and ensures user privacy
Cons
  • Cloud storage expired in 60 days
  • Call recording unavailable
  • Speech-to-text and analysis unavailable
  • Missing bi-directional noise cancellation feature
  • Missing 'My Voice Only' feature
  • Limited to 30-minute recordings
  • Limited to 10 hours of speech-to-text and analysis
  • Missing meeting transcription feature
  • Risk analysis feature unavailable
  • Areas of improvement feature missing
  • Residual noise removal feature missing
  • Meeting transcription feature missing
  • Performance analysis feature missing
  • Risk analysis feature missing
  • Downloadable recordings feature missing

554 . CrowdView

Best for streamline research with targeted insights.

CrowdView is an innovative discussion search engine designed to enhance productivity by simplifying the way users discover and engage in online conversations. By aggregating discussions from a variety of platforms, including social media, forums, and online communities, it provides a centralized hub for staying informed on diverse topics. The platform features a powerful algorithm that allows users to filter search results based on relevance, popularity, or date, ensuring access to the most pertinent and timely discussions. Its user-friendly interface encourages seamless exploration and participation, making it an invaluable tool for researchers, journalists, and anyone keen on tracking ongoing dialogues. With capabilities to bookmark and save discussions for future reference, CrowdView empowers users to connect with others while efficiently managing their information-gathering process.

555 . ManageBetter

Best for enhancing team efficiency with insights

ManageBetter is a powerful productivity tool specifically designed to empower managers in their roles. By leveraging data-driven insights, the platform enhances managerial effectiveness and promotes high team performance. It facilitates meaningful feedback loops and provides customized performance suggestions, helping managers foster engaged and productive teams. With its innovative approach, ManageBetter aims to transform traditional management practices, ultimately driving productivity and boosting employee engagement within organizations. This holistic solution positions managers to lead more effectively and contribute to overall organizational success.