Glean Ai
4.20
0
Glean AI automates accounts payable, detecting billing errors and vendor savings, offering detailed invoice insights for finance teams.
What is Glean Ai?
Glean AI is a tool designed to automate accounts payable processes efficiently and intelligently. It enables users to process and approve invoices without the need for manual data entry, make various types of payments, and gain insights into spending patterns and possible cost-saving opportunities. Glean AI stands out for its ability to automatically detect duplicate invoices, billing errors, anomalous spending, and available vendor savings. It also provides vendor benchmarking data to compare prices with competitors. Users can benefit from case studies showcasing successful implementations of Glean AI in different finance teams, resulting in time savings, billing issue identification, and simplified vendor budgeting processes. The tool offers features like vendor onboarding, spend forecasts, upcoming renewal notifications, and duplicate bill detection, along with unlimited negotiation consultations and personalized support. Glean AI captures detailed information from invoices, including line items such as items purchased, quantities ordered, and unit pricing, providing deep insights into cost drivers. Its ease of use is highlighted by the quick processing of invoices and generation of useful insights on vendor spend. Users can get started by forwarding invoices to a unique Glean AI email address, with the tool handling data processing and analytics to support informed decision-making in finance teams.
Who created Glean Ai?
Glean Ai was founded by Howard Katzenberg, who serves as the Founder & CEO of the company. Howard Katzenberg acknowledged the need for improved visibility into expenses, leading to the creation of Glean AI to address this issue effectively. The company offers AI-powered software for accounts payable automation and smarter spend management, focusing on providing unparalleled intelligence, automation, and collaboration tools to empower finance teams and increase savings opportunities.
What is Glean Ai used for?
- Automated amortization and accruals
- Invoice processing and payment automation
- Expense tracking by department or at the company level
- Centralizing key documents for audit and internal controls
- Collaborative approval workflow
- Efficient month-end close processes
- Detecting duplicate invoices and overcharges
- Alerts on billing errors and anomalous spend activity
- Vendor benchmarking for pricing comparison
- Savings recommendations
- Accrual Automation
- Process and approve invoices with no data entry
- Make ACH, check, & international payments
- Get deep spend insights & savings recommendations
- Sync bills & bill payments with all top GL systems
- Automatically detect duplicate invoices and overcharges
- Receive alerts on billing errors, anomalous spend activity, and available vendor savings
- Vendor benchmarking to see what competitors are charging
- Centralized document storage
- Automated prepaid amortizations
- Custom approval workflows
- Automated data extraction, GL coding, bill approvals & payments
- Accelerating invoice processing and decreasing team workload from 20 hours per week to 5 hours
- Centralizing key documents for audit reviews and internal controls
- Simplification of vendor budgeting and bill pay processes for finance teams
- Invoice analytics for identifying overpayments and anomalies
- Real-time access to spend trends and user alerts for anomalous charges and savings opportunities
- Automated accrual bookings and reversals
- Spend forecasts and budgeting
- Upcoming renewal notifications
- Automated data extraction
- GL coding automation
- Bill approvals automation
- Prepaid amortizations automation
- Centralized collaboration and planning
- Vendor decision-making intelligence
- Robust data benchmarking
- Increased spend efficiency
- Simplified vendor spend management
Who is Glean Ai for?
- Accounting Teams
- FP&A Teams
- Finance teams
- Finance Leaders
How to use Glean Ai?
To use Glean Ai efficiently, follow these steps:
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Setup Process:
- Add a Glean.ai email to your existing Accounts Payable (AP).
- Connect your General Ledger and Bank.
- Create departments and add users.
- Map your vendors to default GL accounts.
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Features and Benefits:
- Enjoy automated invoice processing with no data entry required.
- Conduct easy vendor onboarding and management.
- Access one-click flux analyses, spend forecasts, budgeting, and upcoming renewal notifications.
- Utilize vendor benchmarking data for pricing insights and duplicate bill detection.
- Benefit from unlimited negotiation consultations, personalized support, and seamless integration with GL systems.
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Workflow:
- Receive invoices by forwarding them to your unique Glean.ai email address.
- Glean.ai handles all data processing, including line item extraction for detailed cost analysis.
- Most invoices are processed and visible in the application within minutes, with line item data added within 24 hours.
- Gain insights called "glean"s on various aspects of vendor spend.
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Pricing and Additional Information:
- Glean.ai offers different plans priced by volume, starting with the Basic plan at $295/month.
- The tool does not charge overages, automatically transitioning to the next tier if invoice limits are consistently exceeded.
By following these steps, you can effectively utilize Glean Ai for streamlined invoice processing, vendor management, and insightful spend analysis to optimize financial operations and savings.
Pros
- Significantly reduces processing time and personnel costs, enabling more efficient operations.
- Provides robust data benchmarking for negotiations with vendors.
- Offers flexibility in pricing and unlimited users across plans.
- Empowers finance teams to collaborate, increase accountability, and save money.
- Helps catch billing issues that would have otherwise gone unnoticed.
- Saves 50% an FTE in monthly time savings according to a case study.
- Makes month-end close processes more efficient by directly booking entries such as prepaids.
- Allows for a collaborative approval workflow and cross-functional spend tracking.
- Centralizes key documents for reviews such as audit and internal controls.
- Provides deep insights into spend by department or company level.
Cons
- No cons or missing features found in the provided information.
- No cons found in the feedback and reviews provided for Glean Ai.
- Missing management dashboard for expense visibility
- No in-app issue tracking feature
- No detailed information on pricing plans
Glean Ai Pricing and plans
Paid plans start at $295/month and include:
- Complete invoice automation (no data entry or GL coding required)
- Centralized document storage
- Automated prepaid amortizations
- Automated accrual bookings and reversals
- Custom approval workflows
- Easy vendor onboarding and management
Glean Ai FAQs
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How is Glean.ai different from other AP Automation or Spend Management solutions?
- Simply put, Glean.ai is smarter than traditional spend and AP solutions. It provides details and context around the drivers of your spend, not just the amounts owed. Glean.ai is not just a tactical tool for bills but also a strategic tool for informed decision-making.
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How do you receive our invoices?
- You can forward your invoices to a unique Glean.ai email address provided to you. If you have an email forwarding group for vendor bills, add Glean.ai to the list; otherwise, they'll help you set it up in less than 5 minutes.
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Is it true we don’t have to do any data entry?
- Yes, Glean.ai handles all data processing, including line item details, providing powerful analytics on cost drivers.
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How long does it take to process an invoice and see it in Glean.ai?
- Most invoices are shown in the Glean.ai application within minutes, with line item data typically added within 24 hours of receipt.
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What’s a 'glean'?
- A 'glean' is an insight generated on vendor spend, with over 50 types covering alerts, explanations, tips, and advice.
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What data does Glean.ai capture that’s not captured by other AP Automation software?
- Glean.ai extracts valuable line item information in addition to analyzing all vendor spend, including expenses through AP and costs on credit cards.
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How easy is it to get started with Glean.ai?
- Glean.ai offers a simple start-up process that involves adding an email to your AP, connecting your General Ledger and Bank, creating departments, adding users, and mapping vendors to default GL accounts.
Get started with Glean Ai
Glean Ai reviews
Jordan Morris
November 25, 2024
What do you like most about using Glean Ai?
I appreciate how Glean AI automates the invoice processing. The ability to detect duplicate invoices and billing errors has significantly reduced the time my team spends on manual checks.
What do you dislike most about using Glean Ai?
The user interface could be more intuitive. Sometimes, it takes a while to find certain features, and onboarding new team members has been a bit challenging.
What problems does Glean Ai help you solve, and how does this benefit you?
Glean AI helps us identify billing errors and save costs on vendor contracts. This has led to a noticeable reduction in our monthly expenses and improved our budgeting process.
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Elena Vargas
December 3, 2024
What do you like most about using Glean Ai?
The insights into spending patterns are incredibly valuable. We can now identify unnecessary expenses quickly and negotiate better terms with vendors.
What do you dislike most about using Glean Ai?
It would be great to see more customization options for reports, but overall, the existing insights are very helpful.
What problems does Glean Ai help you solve, and how does this benefit you?
It significantly reduces the time spent on invoice approvals and helps us avoid costly billing mistakes. This efficiency allows my team to focus on more strategic financial planning.
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Liam Taylor
December 18, 2024
What do you like most about using Glean Ai?
The automation features are quite impressive. It has improved our invoice turnaround time remarkably.
What do you dislike most about using Glean Ai?
The customer support could be quicker to respond. We've had a few issues that took longer than expected to resolve.
What problems does Glean Ai help you solve, and how does this benefit you?
It helps in managing our accounts payable more effectively, which reduces late fees on missed invoices. However, I still find some manual checks necessary.
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