AI Project Management Tools

Streamline your tasks with top AI project management tools for team productivity and efficiency.

So, you've heard about AI transforming industries left and right, and now you're curious about how it’s shaking up the world of project management. You've come to the right place.

Let’s be real: managing projects can be a juggling act of epic proportions. Keeping tabs on timelines, budgets, and team members is no small feat. That’s where AI steps in to save the day.

I’ve been down the rabbit hole of countless project management tools, and trust me, not all of them are created equal. Some can genuinely revolutionize the way you work, while others might leave you scratching your head.

In this article, I'm diving into the best AI project management tools you can use today. We'll explore how these tools can streamline your workflow and help you stay on top of your game. Spoiler alert: some of these might just blow your mind.

The best AI Project Management Tools

  1. 121. Leiga for effortless team management

  2. 122. Rise for coordinating project timelines efficiently

  3. 123. Pre.dev for task tracking automation

  4. 124. AI Assist for streamline task prioritization effectively.

  5. 125. Itemery for streamline project inventory management

  6. 126. Sublayer for streamline task breakdown and instructions

  7. 127. Appflowy for cross-platform project management

  8. 128. Todobee for simultaneous multi-project management

  9. 129. Full.cx for optimizes project workflow

  10. 130. TimeHero for streamline project tracking and execution

  11. 131. HelloScribe for resource allocation & timeline creation

  12. 132. Plan Quest for comprehensive project planning

  13. 133. vello.ai for optimizing team task coordination

  14. 134. Lucidspark for tracking project milestones

  15. 135. Makelog for tracking project updates and timelines

378 Listings in AI Project Management Tools Available

121 . Leiga

Best for effortless team management

Leiga is a project management tool that offers features such as effortless team management, sprint tracking and risk assessment, intelligent writing for PRD documents, workflow automation, and access to usage reports and business reports. It allows users to monitor and adjust team members' workload and progress on a single page, visualize real-time sprint progress, automate repetitive tasks, and receive updates on usage for individuals and teams. Leiga also provides a free two-week trial with subscription plans available afterward, along with the option to cancel the subscription at any time. Special discounts are offered for non-profit organizations and educational institutions..

122 . Rise

Best for coordinating project timelines efficiently

Rise is a project management tool that aims to address the complex and demanding nature of modern work environments. It recognizes the need for tools that help people focus, think deeply, and organize information effectively. Rise emphasizes the importance of collaboration and believes that work is ultimately about people working together on meaningful tasks and projects. The tool is designed to empower users, evolve with changing needs, and put people first in the work environment.

123 . Pre.dev

Best for task tracking automation

Pre.dev is an innovative web solution categorized as a "Project Management Tool" that aims to streamline project management and accelerate the development process. It provides instant project planning, speeds up development processes, offers a user-friendly interface, integrates efficiency tools, and serves a variety of project management and development needs across different sectors. The platform is designed to assist users from the initial planning stages through to the final delivery of a project, ensuring a smooth, efficient, and timely progression.

124 . AI Assist

Best for streamline task prioritization effectively.
AI Assist by airfocus is a groundbreaking tool tailored for product managers looking to leverage artificial intelligence to enhance their project management capabilities. Designed with a focus on streamlining operations, AI Assist facilitates data-driven decision-making, prioritizes tasks effectively, and provides accurate forecasts of outcomes. Its user-friendly interface allows product managers to seamlessly incorporate it into their existing workflows, thus optimizing product strategies and maximizing results. As a forward-thinking solution in the realm of project management tools, AI Assist empowers professionals to elevate their product development processes and drive success with the help of advanced AI functionalities.
Pros
  • AI-Powered Insights: Gain valuable insights with AI-driven data analysis.
  • Priority Scoring: Utilize AI to effectively prioritize tasks and resources.
  • Forecasting Capabilities: Predict product outcomes with enhanced forecasting tools.
  • User-Friendly Interface: Enjoy a smooth and intuitive user experience with a well-designed interface.
  • Workflow Integration: Seamlessly incorporate AI Assist into your existing product management workflow.
  • AI-Powered Insights: Gain valuable insights with AI-driven data analysis
  • Priority Scoring: Utilize AI to effectively prioritize tasks and resources
  • Forecasting Capabilities: Predict product outcomes with enhanced forecasting tools
  • User-Friendly Interface: Enjoy a smooth and intuitive user experience with a well-designed interface
  • Workflow Integration: Seamlessly incorporate AI Assist into your existing product management workflow
  • Powerful prompts for product managers
  • Increase productivity with quick idea generation
  • Save time with feedback analysis and summaries
  • Slash commands for quick start
  • Editing suggestions for faster insights
Cons
  • Specific cons or missing features of AI Assist By Airfocus could not be found in the provided document.
  • Specific cons or missing features of AI Assist By Airfocus are not explicitly mentioned in the provided document.
  • Specific cons or missing features of AI Assist By Airfocus were not explicitly mentioned in the provided documents.
  • No specific cons or missing features were identified in the provided document.

125 . Itemery

Best for streamline project inventory management

Itemery is a web-based office asset management solution for small and medium businesses (SMBs) that facilitates effective tracking, management, and optimization of office assets to improve operational efficiency and cost-effectiveness. It offers features such as integration with Excel and Google Sheets, AI technology for quick item addition, easy organization of the work system, and simple ways to take inventory through barcode or QR code scanning. The system allows users to import existing property databases easily and provides features like location display and dashboard representation of company assets. Itemery caters to various industries such as accounting firms, advertising agencies, architecture firms, consulting companies, educational institutions, and more, enabling professionals to control and manage company assets from anywhere in the world.

126 . Sublayer

Best for streamline task breakdown and instructions

Sublayer is an advanced tool that utilizes AI for agile project management. It leverages generative AI, specifically LLMs (Large Language Models), to create stories, break them down into specific tasks, and generate instructions for each task to assist users in completing them efficiently. Sublayer also offers a generative AI product command center, branching conversation feature, and a variety of plans for individual users and teams. The tool is designed to streamline and optimize agile project management processes through the generation of stories, breakdown of tasks, and provision of instructions for each task, thereby enhancing productivity and workflow in project management. Sublayer's branching conversation feature helps maintain discussion context and facilitates collaboration by allowing multiple conversation threads that branch out from the main discussion, keeping all relevant information organized for better project management.

Furthermore, Sublayer uses LLMs like GPT-4 for generating creative, relevant, and accurate text. These models are trained on a diverse range of internet text and are employed to generate stories for review and editing on a prompt-by-prompt basis, making project management processes more efficient. The tool's generative AI product command center serves as a hub for users to generate everything necessary for product development and changes, thus simplifying and expediting the product development process.

Overall, Sublayer's innovative use of AI technologies helps users in agile project management by enhancing productivity, streamlining workflows, and providing intelligent solutions for software development and project collaboration.

Pros
  • Generates project stories
  • Breaks stories into tasks
  • Generates task instructions
  • Branching conversation feature
  • Supportive for agile management
  • Ruby DSL for app creation
  • Incorporates blueprint, CLAG, framework
  • Community-based platform
  • Community open for input
  • Blueprints generates code patterns
  • Command line from natural language
  • RubyGem for command generation
  • Simplifies workflow
  • Free Plan Option
  • Enables efficient project collaboration
Cons
  • Lack of detailed documentation
  • Non-intuitive user interface possible
  • No customer support mentioned
  • No mobile app version
  • Complex for non-technical users
  • Limited to command line
  • No third-party integration
  • Dependent on language models
  • Limited to Ruby

127 . Appflowy

Best for cross-platform project management

AppFlowy is an AI-powered secure workspace designed for managing wikis, projects, notes, and tasks with a focus on data privacy and customization options. It offers an intuitive user interface with customization features like themes, colors, fonts, and a rich-text editor. The platform supports offline mode for working without internet connectivity and provides end-to-end encryption for security. AppFlowy is available across various platforms such as macOS, Windows, Linux, iOS, and Android, allowing for flexibility and mobility. Users can also benefit from a vibrant community-driven project where customization is encouraged to create a unique system tailored to individual needs.

Pricing

Paid plans start at $10/month and include:

  • Up to 10 workspace members
  • Custom namespace (coming soon)
  • Unlock unlimited AI power
  • Find inspiration
  • Write better
  • Autofill tables
Pros
  • AI-powered environment for efficiency and data privacy
  • Supports offline mode
  • End-to-end encryption for unparalleled security
  • User-friendly interface with customization options
  • Available across multiple platforms including macOS, Windows, Linux, iOS, and Android
  • Community-driven project with global members
  • Tailor AppFlowy to specific needs
  • Diverse range of toolkits for project and task management
  • No data shared with AI service providers unless opted-in
  • Local AI on own hardware for ultimate privacy
  • Fast and intuitive user interface
  • Integration and customization without vendor lock-in
  • Open source codebase with plugins, templates, and themes
  • Designed for data privacy and community-driven extensibility
  • Continuous innovation and commitment to open source philosophy
Cons
  • Difficulty in overcoming vendor lock-in
  • Limited control over data for customers
  • Users naturally concerned about entrusting sensitive data to the tool and about its longevity
  • Users may worry about entrusting sensitive data to the tool and concern about its longevity
  • Users worry about entrusting sensitive data to the tool and are concerned about its longevity
  • Prioritization of features may lead to a poor cross-platform experience and scalability issues
  • Concerns about data privacy and longevity of data
  • Possible vendor lock-in challenges
  • Limited cross-platform experience and scalability
  • Expensive for full control of data
  • Challenges with vendor lock-in
  • Prioritization of features may not suit all users
  • Struggles to scale without becoming bulky and slow
  • Lack of 100% control of data for users
  • Issues with cross-platform experience

128 . Todobee

Best for simultaneous multi-project management

Todobee is an AI-powered project management application designed for both individual users and small teams. It helps users manage projects efficiently by enhancing focus and aiding in task completion. The platform offers a user-friendly interface, task assignment features, setting of due dates, and an AI Progress Dashboard for real-time progress tracking. Todobee supports management of multiple projects, offers a free 7-day trial, and provides privacy features to keep user data confidential. It has two subscription options: Monthly at $39 and Lifetime at $299, both offering unlimited users, projects, and subtasks.

Pricing

Paid plans start at $39/month and include:

  • Unlimited Users
  • Unlimited Projects
  • Unlimited Subtasks
  • AI Progress Dashboard
  • Drag And Drop Organisation
  • Pin Favourite Projects

129 . Full.cx

Best for optimizes project workflow

Full.cx is a project management tool designed to streamline and enhance the product development process by fostering communication between product and technology teams. It assists in converting raw ideas into polished requirements with acceptance criteria, refining user personas, and providing a press release toolkit for effective product milestone highlighting. Utilizing OpenAI's GPT3 and GPT4, Full.cx offers AI assistance for clarity and precision in product development. The tool's pricing options cater to different team sizes and needs, with a free platform option, Starter plan at $29.99/month/user, and Pro plan at $49.99/month/user. The Pro plan features platform access, unlimited products and users, advanced GPT-4 AI suggestions and generation, and a 'Product HyperDrive' function for detailed product planning with a single click. The interface is user-friendly, enhancing inter-team communication and promoting efficiency from idea conception to delivery.

Pricing

Paid plans start at $29.99/month and include:

  • Platform access
  • Unlimited products and users
  • Advanced GPT-4 AI suggestions and generation
  • Product HyperDrive feature
Pros
  • Product information at glance
  • Streamlines idea management
  • Assists in user persona development
  • User-friendly design
  • Aids in press release creation
  • Transforms concepts into structured ideas
  • Breaks down ideas into features
  • Translates features into detailed requirements
  • Defines acceptance criteria for QA
  • Diverse pricing options
  • Built-in GPT3 & GPT4 integration
  • Aids product development clarity
  • Promotes efficiency from idea capturing to delivery
  • Streamlines product development process
  • Enhances inter-team communication
Cons
  • Unclear mobile support
  • Limited users in basic plan
  • Complex pricing structure
  • Press release toolkit unspecified
  • Sign-up is necessary
  • No explicit collaboration features
  • Limited products on lower tiers
  • No offline access
  • No specific integrations mentioned

130 . TimeHero

Best for streamline project tracking and execution

TimeHero is a project management tool that distinguishes itself by automating task planning based on availability, rather than just focusing on due dates like other task apps. It helps users manage and track tasks, automatically adjusting plans when events change or priorities shift. TimeHero is described as a smart productivity platform that integrates work management, planning, and automation to facilitate getting work done efficiently. Users, ranging from freelancers to global firms, utilize TimeHero to plan work for teams, optimize workflows, and drive business progress. The tool has received positive feedback for its ease of use, efficiency in task and project management, calendar integration, customer service, and support for managing clients and projects with ease.

Pros
  • Extremely easy to use
  • One of the most useful applications for productivity management
  • Calendar integration is good
  • Automatically plans daily tasks, projects, and recurring work
  • Smart productivity platform bringing together work management, planning, and automation
  • Great tool to centralize all projects and keep the team on track
  • Fantastic customer service with immediate assistance available
  • Improves task management by avoiding task buildup and assigning risk values
  • Ability to manage clients within their projects and map out deployments easily
  • One of the best support for a SaaS company
  • Simple to use and intuitive
  • Helps stay on track with all projects
  • Ability to assign tasks to different users on the fly
  • AI feature makes it easy to create and reschedule projects
  • Efficient/complete management tool
Cons
  • No cons mentioned in the feedback provided.

131 . HelloScribe

Best for resource allocation & timeline creation

HelloScribe is an automated system that utilizes a proprietary Autonomous Reasoning Engine (ARE) driven by advanced Language Models to generate detailed plans across various domains and tasks. It can assist in crafting marketing plans, business strategies, financial planning, project management, product launch plans, sales strategies, event proposals, agenda creation, logistics planning, lesson plans, curriculum development, training programs, career planning, time management, content calendars, creative projects, campaign ideas, supply chain management, risk assessment, disaster recovery plans, patient care plans, wellness programs, legal and compliance planning, technology and IT planning, compliance programs, policy development, IT roadmaps, and software development plans. HelloScribe stands out for its versatility, adaptability, effectiveness, and efficiency, offering the capability to quickly generate high-quality plans aligned with specific goals using natural language prompts and AI technology.

Pros
  • Marketing Plans: Crafting marketing strategies, identifying target audiences, and planning campaigns.
  • Business Strategies: Formulating long-term strategies for growth, competitive analysis, and market positioning.
  • Financial Planning: Budgeting, forecasting, and financial modeling for businesses.
  • Project Management: Breaking down projects into tasks, timeline creation, and resource allocation.
  • Product Launch Plans: Planning the stages of product development, market entry strategies, and promotional activities.
  • Sales Strategies: Developing sales plans, setting targets, and identifying sales channels.
  • Event Proposals: Detailed proposals for corporate events, conferences, weddings, and social gatherings.
  • Agenda Creation: Planning schedules, sessions, and activities for events.
  • Logistics Planning: Coordinating venues, transportation, and accommodations.
  • Lesson Plans: Creating structured lesson plans with objectives, activities, and assessment methods.
  • Curriculum Development: Designing curricula for courses, including content selection and sequencing.
  • Training Programs: Developing training modules for professional development.
  • Career Planning: Crafting career development plans, identifying skill gaps, and suggesting job opportunities.
  • Life Goals: Planning for personal milestones such as education, travel, and retirement.
  • Time Management: Creating daily, weekly, and monthly schedules to optimize productivity.
Cons
  • No specific cons or missing features mentioned in the document for HelloScribe.

132 . Plan Quest

Best for comprehensive project planning

Plan Quest is a project management tool that offers various key features to enhance project planning. Some of its key features include:

  1. AI-Powered Plan Creation: Plan Quest utilizes artificial intelligence to create detailed plans based on goals provided by the user.
  2. Visual Timeline with Milestones: Users can lay out their plans along an interactive timeline to visualize and structure objectives.
  3. Objectives and Key Results (OKRs) Tracking: The tool allows for tracking the progress of each objective individually, syncing key results to milestones for an overview of project progression.
  4. Notion-like Editor: Plan Quest features a note-taking editor for each objective and key result, aiding in detail-rich documentation and clarity.
  5. Reflection Canvas: A space for users to review achievements, identify challenges, and strategically plan for better future outcomes.
  6. Plan Evolution Snapshots: Provides a visual history of changes, progress, and adaptations in the user's planning journey.

Plan Quest stands out by not only assisting in planning but also encouraging growth through reflection on achievements, identifying challenges, and strategizing for future success. The tool provides historical insights into plans and aids in achieving desired outcomes by transforming articulated goals into detailed, actionable plans using AI capabilities.

Pros
  • AI-Powered Plan Creation
  • Visual Timeline with Milestones
  • Objectives and Key Results (OKRs) Tracking
  • Notion-like editor
  • Reflection Canvas
  • Plan Evolution Snapshots
  • Objectives and Key Results (OKRs)
  • Effortless planning with AI
  • Objectives and Key Results Tracking
  • Canvas of Reflection
  • Multimedia integration in plans
  • Flexible for both personal and professional objectives
  • Supports strategy development
  • Provides historical insight into plans
  • Captures the evolution of plans over time
Cons
  • No specific cons or disadvantages of using Plan Quest were found in the provided documents.
  • No specific cons or missing features of Plan Quest were identified in the provided documents.
  • No cons of using Plan Quest were found in the provided documents.
  • No cons or disadvantages of using Plan Quest were found in the provided documents.

133 . vello.ai

Best for optimizing team task coordination

Vello is an innovative AI tool suite designed for power users and teams seeking to enhance their AI-driven workflow. It provides a comprehensive solution that integrates various AI models, allowing users to streamline complex multi-AI workflows effortlessly. Vello offers a lightning-fast, keyboard-centric interface accessible on web, mobile, and desktop applications for both Mac and Windows. Users can create collaborative team spaces, leverage powerful AI models from industry leaders, and even customize AI Personas to address specific challenges. Overall, Vello aims to boost research efficiency, team productivity, and unleash the full potential of AI for users worldwide.

134 . Lucidspark

Best for tracking project milestones

Lucidspark is a virtual whiteboard tool designed for real-time collaboration, primarily used for brainstorming and strategic roadmapping. It offers a user-friendly interface, unlimited canvas, and features to support project planning and tracking. Additionally, Lucidspark integrates with various work preferences, aids in improving customer experience indirectly, and promotes ideation and insights streamlining. The tool also provides security for team collaboration and supports enterprise-level teams with features such as Collaborative AI, templates for different use cases, and customer support.

Pros
  • Real-Time Collaboration
  • Simple and intuitive design
  • Tools for ideation
  • Bridge between ideas and actions
  • Visual project planning and tracking
  • Versatile work preferences
  • Unlimited canvas
  • Work sharing
  • User-Friendly Environment
  • Dynamic space for planning
  • Project visualization
  • Tools for streamline insights
  • Efficient team collaboration
  • Multi-lingual support
  • Integration with other tools
Cons
  • Potential privacy issues
  • Limited language support
  • No explicit offline mode
  • No native mobile apps
  • Limited accessibility options
  • No custom branding
  • Limited widget controls
  • Restricted annotation tools

135 . Makelog

Best for tracking project updates and timelines

Makelog was a release communication platform founded in 2020 by JJ Nguyen. It assisted fast-shipping product development teams in sharing their updates by integrating with tools like Jira, GitHub, Linear, and Aha! Makelog aimed to streamline communication both internally and externally. After three years of operation, Makelog decided to discontinue its services in 2023 due to the lack of a clear path to significant growth. The platform had a dedicated team, served numerous customers, and received support from investors and stakeholders like Stephen Atwell.