AI Productivity Tools

Top tools for boosting productivity using AI, designed to streamline and optimize tasks.

· January 02, 2025

So, we've all been there, right? Drowning in an ocean of tasks and to-do lists that never seem to get shorter. It feels like no matter how efficient we try to be, there are always more things to do than hours in a day.

Enter AI productivity tools – the game-changers we never knew we needed. These nifty applications use artificial intelligence to help us streamline our work, manage our time, and get things done more effectively.

Let me tell you about some of the best AI productivity tools I've come across. I've tried a bunch of them (because, why not?), and I'm excited to share the ones that have genuinely made a difference in my daily routine.

Whether you're tracking your tasks, managing emails, or just trying to keep your sanity intact, there’s an AI tool out there that can help. Trust me, by the end of this article, you'll wonder how you ever lived without them.

The best AI Productivity Tools

  1. 991. PlayArti for task scheduling and reminders

  2. 992. Excelbot for streamline repetitive excel tasks easily.

  3. 993. Playthis for optimize game library management.

  4. 994. Scrol.ai for streamline document organization and retrieval.

  5. 995. Atua for streamlining task management processes.

  6. 996. Workverse for task organization and prioritization

  7. 997. Collato for streamline task management and deadlines.

  8. 998. Talktodata Ai for streamline team data queries easily.

  9. 999. Huudle for streamlining project updates in one hub

  10. 1000. Beemer for task management and team collaboration.

  11. 1001. Querio for streamline data reporting workflows effortlessly.

  12. 1002. Project Manda for optimize meetings for better outcomes.

  13. 1003. Transformify Automate for streamlining daily tasks for enhanced efficiency

  14. 1004. Atwork for task management and team collaboration

  15. 1005. Cmd J for streamlining daily task management.

1722 Listings in AI Productivity Tools Available

991 . PlayArti

Best for task scheduling and reminders

PlayArti is a dynamic productivity tool tailored to enhance creativity and efficiency in various tasks. Designed for individuals and teams alike, PlayArti offers a comprehensive suite of features that facilitate content creation, streamline project management, and bolster customer support processes. With its intelligent algorithms and user-friendly interface, it empowers users to optimize their workflows, enabling them to focus on what truly matters. Whether you’re crafting engaging narratives, managing complex projects, or analyzing data, PlayArti provides the innovative support needed to elevate productivity across diverse industries.

992 . Excelbot

Best for streamline repetitive excel tasks easily.

ExcelBot is an innovative productivity tool tailored for users who seek to harness the power of Excel without the steep learning curve associated with advanced formulas and VBA coding. By converting natural language requests into functional Excel formulas and code, ExcelBot caters to a wide audience—from seasoned professionals to beginners just starting their Excel journey. This user-friendly interface not only simplifies complex tasks but also enhances productivity by automating repetitive actions and improving data management workflows.

Despite its many advantages, ExcelBot does have some limitations, such as requiring an email for a free trial, limited language options, and an absence of offline capabilities. Additionally, users need to perform manual copy-pasting for results, and there are no built-in error handling or comprehensive learning resources. While it excels in making Excel more accessible, those seeking collaboration features or support for alternative spreadsheet software may find it lacking. Overall, ExcelBot stands out as a valuable assistant for anyone looking to streamline their Excel experience.

Pros
  • Generates Excel formulas
  • Generates VBA code
  • Understands natural language instructions
  • No prior experience needed
  • Useful for professional coders
  • Automates Excel tasks
  • Free trial available
  • Supports multiple languages
  • Provides explanations for generated code
  • Generated code directly usable
  • Enables spreadsheet management
  • Advances productivity
  • Facilitates data management
  • Enables task automation
  • Coding made easy for beginners
Cons
  • Limited language support
  • No offline mode
  • No explicit data privacy
  • No learning resources
  • Doesn't support other spreadsheet tools
  • No mobile version
  • No collaboration feature
  • Copy-paste results manually
  • No error handling guidance
  • Free trial requires email

993 . Playthis

Best for optimize game library management.

PlayThis is a productivity tool specifically designed for gamers looking to streamline their gaming experience. By analyzing a user’s Steam library, the application thoughtfully categorizes games based on player ratings and total playtime. This enables users to easily discover top-rated titles, shorter games for quick sessions, and those expansive experiences that demand more commitment.

With its focus on reducing game backlogs, PlayThis offers personalized game recommendations tailored to individual preferences, appealing to both casual and dedicated gamers. Its seamless integration with Steam allows users to gain valuable insights into their gaming habits, highlighting must-play titles and offering features like wishlist alerts for deals and comprehensive backlog management.

The application is continually evolving, with exciting upcoming features such as the ability to share recommendations and export backlogs, all aimed at enhancing the user's gaming journey and making every gaming session more enjoyable. PlayThis stands out as an essential tool for anyone looking to optimize their gaming time and make more informed choices in their game library.

Pros
  • Seamless Steam integration
  • Rating-based game sorting
  • Playtime-based game sorting
  • Quickly identifies top-rated games
  • Highlights short-duration games
  • Enhanced for extensive gameplay
  • Clears game backlog
  • Navigates through game library
  • Customizable for casual gamers
  • Optimized for avid gamers
  • Advanced recommendation algorithms
  • Highly personalized recommendations
  • Useful for game discovery
  • Wishlist deals inclusion
  • Gives full backlog access
Cons
  • Only integrates with Steam
  • Pending feature updates
  • Possible backlog export issues
  • No console game support
  • Paid subscription required
  • Limited personalization options
  • No multi-user support
  • Lacks genre-specific filters
  • Limited to English language

994 . Scrol.ai

Best for streamline document organization and retrieval.

Scrol.ai is a versatile platform tailored to meet diverse data-centric requirements with utmost efficiency. Harnessing the power of advanced GPT-4 models, it excels in tasks such as data retrieval, content creation, and analysis, enabling users to perform their duties with enhanced productivity. The platform promotes seamless information gathering and allows for personalized content generation while fostering insightful data interactions. With its automation features, Scrol.ai simplifies workflows, saving valuable time and boosting overall performance. User privacy and data security are also paramount, as the platform employs strong encryption and stringent access measures to safeguard sensitive information.

Pros
  • Faster workflow with Tasks
  • Add custom Styles
  • OpenAI Plugin
  • Create a Chat Bot that is trained on your documents
  • The chat is now conversational
  • Organize with Collections
  • Add document Insights
  • Use Direct GPT Chat
  • Extraction from unstructured data
  • Get insights - quickly - with references
  • Build a better data workflow
  • Upload all the files your organization needs - once
Cons
  • Limitation on output size to allow for Context
  • Possible higher cost for using GPT-4 compared to GPT-3.5
  • 404 errors on pages
  • Potential need for more affordable options for simpler tasks
  • Dependence on GPT models for more advanced outputs and creativity
  • Possible longer response times while using GPT-4
  • Missing features like OCR for legal contracts
  • Integration with productivity formats pending support

995 . Atua

Best for streamlining task management processes.

Atua is a dynamic productivity tool designed specifically for Mac users, allowing them to harness the power of ChatGPT seamlessly within their daily workflows. By using a simple shortcut key, users can access AI assistance from any application, streamlining their tasks without interruptions. The software allows for the creation of custom commands, making it easy to handle text and manage conversations efficiently. Privacy is prioritized, as all data is stored locally on the user's device, ensuring no analytics are shared unless explicitly provided by the user. Currently compatible with Mac OSX 10.12 and later, Atua is poised to expand to Windows and Linux platforms. With a 7-day money-back guarantee and responsive email support, Atua aims to enhance productivity while maintaining user control and comfort.

Pros
  • Seamless ChatGPT Access
  • Custom Command Creation
  • Effortless Text Selection
  • Conversation History
  • Limitless Applications
Cons
  • Atua only supports Mac OSX 10.12+ and does not currently offer support for Windows or Linux systems.
  • The tool is a one-time purchase but requires an OpenAI API key, which may lead to additional costs based on API usage.
  • Limited to Mac users, excluding potential customers who use other operating systems.
  • Focuses on ChatGPT integration, potentially lacking features and functionalities that other AI tools in the industry might provide.
  • Offers lifetime access, which could imply limited future updates or support for evolving AI technologies.
  • The requirement for an OpenAI key may result in additional costs, especially for extensive usage beyond the initial purchase price.
  • May lack advanced features compared to competitors, impacting the tool's value for money proposition.
  • Limited in terms of operating system compatibility, potentially reducing its market reach compared to tools accessible on various platforms.
  • Not suitable for users seeking AI assistance on Windows or Linux systems.
  • May not provide comprehensive AI solutions compared to tools offering support for multiple operating systems.

996 . Workverse

Best for task organization and prioritization

Workverse is a comprehensive virtual workspace designed to elevate productivity and foster collaboration in remote work settings. It provides users with the ability to create and join dedicated virtual areas tailored for various activities, including meetings, brainstorming sessions, and social interactions. Featuring an AI-driven assistant and a health app, Workverse supports both task completion and user wellness. The platform ensures security through a Web3 wallet login system and allows for creative personalization of virtual environments with customizable backgrounds, avatars, and multimedia options. With robust collaboration tools such as high-definition video conferencing, screen sharing capabilities, and interactive virtual whiteboards, Workverse streamlines communication and enhances teamwork, making it an essential tool for modern remote work.

Pros
  • Comprehensive virtual workspace solution for remote work
  • Enhances productivity, collaboration, and well-being
  • Simplifies meetings and amplifies productivity
  • Offers a range of features and tools
  • Identity and privacy protection prioritized
  • Secure login process with Web3 wallet addresses
  • AI-powered assistant and health app for task management
  • Personalization of virtual spaces with backgrounds and avatars
  • High-definition video chats, screen sharing, virtual whiteboards
  • Efficient task and note management for organization
  • Encourages connection through social media platforms
  • All-in-one virtual workspace for remote work environments
  • Enhances productivity and collaboration
  • Range of features and tools available
  • Suitable for meetings, focus time, social gatherings, brainstorming sessions, workshops, and more
Cons
  • No apps data sync
  • No storage for apps data sync
  • Better suited for desktop and larger screens
  • Exact pricing not indicated
  • Mobile app availability not specified
  • Number of participants in a session not mentioned
  • Comparison with other AI tools missing
  • Limited to 10 guests in a space
  • No detailed information on payment details storage
  • Features may not justify the value for money
  • No indication of exact pricing provided
  • No mention of whether a mobile app is available
  • Missing information about the number of participants allowed in a session
  • No mention of exact pricing or if it offers a mobile app
  • No apps data sync feature

997 . Collato

Best for streamline task management and deadlines.

Collato is an innovative AI-powered meeting assistant crafted to enhance productivity by streamlining the management of meeting content. By transforming transcripts, images, and audio into tailored documents using customizable templates, Collato ensures that essential information is easily accessible and organized. Its goal is to save users time and improve collaboration by enabling seamless knowledge sharing across teams and departments.

Founded by Ivo and Sebastian, Collato stands out for its commitment to data security, being SOC 2 certified and GDPR compliant, which reassures users about the protection of their information. The platform provides a free version that allows for up to 10 hours of recorded meetings each month, along with unlimited document creation. For those needing more extensive recording capabilities, a PRO plan is available.

Collato's AI assistant excels at generating concise summaries and highlighting key points from various documents, thereby offering instant insights drawn from company data. Users can invite unlimited team members to their organization, adjust user roles, and efficiently manage tasks, all of which contribute to overall productivity and streamlined workflows. In essence, Collato serves as a valuable tool for any organization seeking to enhance team collaboration and optimize meeting outcomes.

Pros
  • Securely Encrypted
  • Unlimited AI documents from your meetings, free.
  • Let Collato handle your notes and documentation, so you can spend more time doing the work you love.
  • Turn your meetings into documents
  • Capture inspiration in all its forms, so you can get the full picture when it’s time to bring ideas to life.
  • Choose from customizable templates (or create your own) to instantly generate documents from your notes. Make better decisions based on accurate, up-to-date information, saving yourself time and a headache.
  • SOC 2 Certified
  • Collato is a powerful tool that revolutionizes the way product teams work.
  • The AI assistant helps improve productivity by organizing documents, keeping track of deadlines, and helping teams stay on top of their tasks.
  • It saves hours in manual work, allowing product teams to focus on creativity, innovation, and collaboration.
  • The user-friendly interface makes it easy to navigate and integrate into existing workflows.
  • Experience the power of AI with the AI assistant for product teams, enhancing productivity and streamlining work processes.
  • Record & transcribe your meetings
  • Include additional context
  • Turn your notes into documents
Cons
  • Unused recording hours do not roll over to the next month
  • No discounts provided to students or NGOs
  • No ability to roll over unused recording hours to the next month
  • No discounts offered to students or NGOs
  • No automatic rollover of unused recording hours to the next month
  • Monthly recording limits are set back to zero every 30 days
  • No student or NGO discounts available
  • No rollover of unused recording hours
  • Recording limits reset to zero every 30 days after registering
  • No rollover of recording hours to the next month

998 . Talktodata Ai

Best for streamline team data queries easily.

TalktoData AI is an innovative productivity tool designed to streamline the data analysis process for users of all skill levels. With its intuitive interface, this 24/7 AI-powered assistant enables individuals to connect easily to their spreadsheets or SQL databases, facilitating effortless access to data insights. Users can pose questions related to their data and receive immediate responses, complete with visualizations that enhance understanding. By eliminating the need for coding or technical expertise, TalktoData AI empowers users to make informed decisions quickly, making it an invaluable resource for anyone looking to enhance productivity through data-driven insights.

999 . Huudle

Best for streamlining project updates in one hub

Huudle is a cutting-edge asynchronous video communication platform tailored for digital agencies seeking to boost productivity and strengthen team dynamics. By leveraging AI technology, Huudle generates concise video highlights that capture essential project updates, making tracking progress straightforward and efficient. The tool seamlessly integrates with popular meeting applications such as Zoom, Google Meet, and Microsoft Teams, streamlining all project-related information into a dedicated folder for easy access.

With diverse communication options—including video, audio, and chat—Huudle empowers teams to collaborate efficiently, reducing the need for lengthy meetings and endless email threads. The platform prioritizes data security, adhering to GDPR guidelines and utilizing robust server-side encryption and secure AWS infrastructure to protect sensitive information.

In addition to enhancing internal collaboration, Huudle fosters better client interactions through clear communication and timely feedback loops, ultimately building trust and engagement. With the ability to integrate with tools like Figma and Zapier, Huudle stands out as a versatile productivity solution that not only simplifies project management but also enhances overall team performance.

Pros
  • Enhances productivity
  • Improves digital agency relationships
  • Smart collaboration
  • Connects meetings and messages
  • Tracks key points
  • Generates short video highlights
  • Facilitates video messaging
  • Interactions with Zoom
  • Interactions with Google Meet
  • Interactions with Microsoft Teams
  • Automatic project folder generation
  • Diverse communication methods
  • Video, audio, chat messaging
  • Saves time
  • Facilitates efficient project tracking
Cons
  • No mobile application
  • Lack of detailed analytics
  • Limited to certain meeting platforms
  • No file sharing capability
  • Limited communication methods
  • No text translation
  • Not suitable for small teams
  • Dependant on AWS infrastructure
  • No offline version
  • Dependent on AWS infrastructure

1000 . Beemer

Best for task management and team collaboration.

Beemer is an innovative AI-driven platform tailored for entrepreneurs and professionals looking to craft standout pitch decks effortlessly. By providing a seamless experience, Beemer empowers users to create high-quality presentations for Google Slides and PowerPoint with minimal hassle. The platform boasts a collection of modern, design-oriented templates that focus on delivering compelling content while adhering to contemporary aesthetic trends.

One of Beemer's standout features is the Pitch Booster, which enriches presentations by offering additional resources such as executive summaries, customizable email drafts, and extra slide layouts. This ensures that users have everything they need to enhance their pitches effectively. Collaboration is made easy, allowing teams to work together using familiar tools without any complicated setup. Best of all, Beemer offers a free introductory option, allowing users to get started without the pressure of signing up or entering payment information. With Beemer, startups can quickly produce impactful presentations that propel their success forward.

1001 . Querio

Best for streamline data reporting workflows effortlessly.

Querio is an innovative data analytics tool tailored for non-technical users, making data querying accessible and straightforward. It eliminates the need for specialized knowledge in SQL, Python, or Excel, allowing users to effortlessly connect to various data sources, including HubSpot and app databases. With Querio, users can easily request the information they need, significantly simplifying the data analysis process. This tool is designed to enhance productivity by enabling users to concentrate on deeper analyses and creative insights instead of getting bogged down in complex query scripting. Its user-friendly interface, ability to manage intricate queries, and capacity to produce clear, precise results have earned it positive acclaim, making it a valuable asset for anyone looking to streamline their data workflow.

1002 . Project Manda

Best for optimize meetings for better outcomes.

Project Manda is an innovative service focused on boosting productivity within organizations by revolutionizing meeting practices. It harnesses the power of analytics and an AI-driven assistant to provide valuable insights into meeting effectiveness, including factors like duration, agenda adherence, and participant engagement. The platform encourages continuous improvement through feedback mechanisms, allowing teams to refine their meeting quality over time. By seamlessly integrating with popular tools like Google Calendar and Slack, Project Manda simplifies scheduling and communication. Additionally, it offers AI coaching to help employees uphold high standards in meeting conduct. Ultimately, Project Manda is designed to minimize wasted time in meetings and help organizations optimize their meeting-related expenditures.

Pros
  • Analytics for Meeting Productivity
  • AI Meeting Assistant Manda
  • Feedback mechanism
  • Workflow Integration
  • Visibility on Recurring Meetings
  • Analytics for Meeting Productivity: Delivers insights on meeting lengths, agenda usage, and optimizes meeting sizes for various departments.
  • AI Meeting Assistant Manda: Offers personalized assistance and coaching for more effective meetings.
  • Feedback Mechanism: Enables the collection of feedback to fine-tune meeting effectiveness continuously.
  • Workflow Integration: Seamlessly integrates with tools like Google Calendar and Slack for streamlined operations.
  • Visibility on Recurring Meetings: Assists in keeping recurring meetings productive and monitors their frequency.
Cons
  • Project Manda lacks the feature of providing coaching to run better meetings for individuals and small/medium teams, focusing only on larger companies in the Enterprise tier.
  • Recurring meeting review feature is only available in the Enterprise tier, which may limit its availability for smaller teams and individual users.
  • The software does not offer industry benchmarks for any tier, which could be valuable for gauging meeting performance against industry standards.
  • Missing features compared to competitors in the same industry
  • Limited integration options with other tools
  • May not justify value for money based on provided features
  • Gather feedback feature not available in the starter tier
  • Coaching to run better meetings feature not available in the starter and team tiers
  • Recurring meeting review feature not available in the starter and team tiers
  • No game-changing insights provided in any tier
  • Team meeting analytics and organization meeting analytics features not available in the starter tier
  • Industry Benchmarks feature not available in the starter and team tiers
  • Gather feedback feature is missing in the Starter tier
  • Coaching to run better meetings feature is missing in the Starter tier
  • Recurring meeting review feature is missing in the Starter and Team tiers

1003 . Transformify Automate

Best for streamlining daily tasks for enhanced efficiency

Transformify Automate is a forward-thinking company established in 2019, dedicated to redefining productivity through AI-powered automation and digital transformation. Based in the US, with research and development operations in Europe, the company has developed an AI Copilot designed to streamline workflows and enhance efficiency. Users can engage with the platform using natural language prompts to create complex automation scenarios effortlessly.

The platform features a range of tools, including advanced AI capabilities, a user-friendly conversational interface called ChatUX, and robust data manipulation options, all fortified by enterprise-grade security measures. Transformify Automate is on a mission to empower both individuals and businesses, making AI an indispensable ally in achieving greater productivity and successful integration.

Embracing a remote-first culture, the company promotes flexibility and global collaboration among its team. Transformify Automate is not only focused on innovative solutions but is also actively seeking investors to further its goal of becoming a leading AI-centric platform in the digital transformation arena. With its commitment to openness, positivity, and agility, Transformify Automate stands out as a pivotal player in the productivity tools landscape.

Pros
  • AI and LLMs: Harness the power of AI for smarter automation and integration scenarios.
  • ChatUX: Conversational interface to easily generate automation flows.
  • Data Manipulations: AI-assisted operations including classifying and formatting data.
  • Templates: Access a range of free templates and customize them for your needs.
  • Security: Enterprise-grade tools with Azure Key Vault to protect your digital assets.
  • Harness the power of AI for smarter automation and integration scenarios
  • Conversational interface to easily generate automation flows
  • AI-assisted operations including classifying and formatting data
  • Access a range of free templates and customize them for your needs
  • Enterprise-grade tools with Azure Key Vault to protect your digital assets
Cons
  • Limited information provided on missing features that could be considered as cons
  • No specific cons or limitations mentioned regarding Transformify
  • High learning curve for simple tasks
  • Missing imperative step-by-step approach
  • Website URL errors
  • Limited information on cons available
  • The platform just started so some features may still be in development
  • Missing detailed information on pricing plans
  • Limited information on customer reviews or testimonials
  • Possible limited integrations with third-party apps
  • Unclear if all industries can benefit equally from the tool
  • Lack of information on scalability and performance under high loads
  • No clear comparison with other AI tools in the same industry
  • Missing information on customer support options
  • Limited information on customization options for automation flows

1004 . Atwork

Best for task management and team collaboration

Atwork is a versatile work management software designed to enhance productivity across diverse industries. With its array of features, Atwork simplifies complex processes by automating tasks, optimizing workflow, and facilitating seamless collaboration among team members. Users benefit from tools such as task and project management, communication channels, resource allocation, and performance evaluation systems. This platform is particularly useful for roles ranging from CEOs, who require insights into high-level project oversight, to Designers and Software Developers needing to manage specific design tasks and development workflows. Furthermore, Human Resource professionals can efficiently handle employee management, performance tracking, and recruitment processes. By catering to a broad audience—including sectors like Healthcare, Education, and Financial Services—Atwork stands out as a comprehensive solution for those seeking to elevate their workplace efficiency and effectiveness.

1005 . Cmd J

Best for streamlining daily task management.

Cmd J is a versatile Chrome extension designed to boost productivity across various tasks such as writing, coding, and content creation. By simply pressing Cmd/Alt + J, users unlock a suite of features that includes grammar and spelling checks, code explanations, and assistance in drafting blog posts. This tool harnesses the power of ChatGPT technology to provide quick answers to Google search queries, making it an invaluable resource for anyone looking to enhance their writing skills, efficiently troubleshoot coding issues, and generate high-quality content for diverse needs. Whether you're a student, a professional writer, or a developer, Cmd J offers the support necessary to streamline your workflow and elevate your output.

Pros
  • Native keyboard shortcut
  • ChatGPT powered
  • Human-like explanations
  • Google search results
  • Four pricing plans
  • Faster response time
  • No login interruptions in paid
  • Email support
  • Basic chat support
  • Priority chat support
  • Draft creation for posts
  • Coding issue solutions
  • No country restrictions
  • Precise Google results
  • Quick guide availability
Cons
  • Only for Chrome
  • No offline capacity
  • Free version has interruptions
  • Slower response on free version
  • Country restrictions for free plan
  • Doesn't support all programming languages
  • Costly premium tiers
  • No mobile version
  • Doesn't generate long content