AI Project Management Tools

Discover top AI tools for efficient project management and streamlined collaboration.

· March 17, 2025

Project management has always been a blend of organization, communication, and strategic foresight. Yet, as teams grow more diverse and projects become increasingly complex, keeping everything on track can feel overwhelming. Enter AI—an innovation that's redefining how we manage teams and tasks.

Today’s AI project management tools have moved beyond basic scheduling and reminders. They now offer smart features that can predict delays, automate routine tasks, and streamline communication, turning chaos into clarity. The right tool can optimize workflows and enhance collaboration, ultimately boosting productivity.

I’ve spent weeks evaluating various AI project management platforms to discover which ones truly stand out in this crowded space. Whether you’re managing a small team or juggling multiple large-scale projects, there’s a solution tailored for you.

If you’re ready to transform your project management approach and elevate your team's performance, read on. Here’s a roundup of the best AI project management tools available today.

The best AI Project Management Tools

  1. 181. Ticket Artisan for streamline sprint prep with design-to-ticket automation.

  2. 182. Clockk for optimizing project timelines for billing accuracy.

  3. 183. Empiraa for streamlined team task coordination

  4. 184. Smart Flow for streamlined project tracking and updates.

  5. 185. Focusdoro for task prioritization and scheduling tasks

  6. 186. Taskio for streamlining team project workflows

  7. 187. Todo.is for streamline team tasks for successful projects

  8. 188. Sublayer for streamline task assignment and tracking.

  9. 189. Prototext for streamline project brainstorming sessions

  10. 190. Fforward for streamlining team collaboration tasks

  11. 191. Nectar-GPT for streamlining project planning and tracking.

  12. 192. Requstory for user-driven narratives for project tools

  13. 193. Dewey for task prioritization for team deadlines.

  14. 194. Onoco App for coordinate caregiver schedules efficiently.

  15. 195. Trolly.ai for efficient task tracking and delegation.

336 Listings in AI Project Management Tools Available

181 . Ticket Artisan

Best for streamline sprint prep with design-to-ticket automation.
Ticket Artisan

Ticket Artisan pros:

  • AI-Powered Analysis: Automates the conversion of design files into development tickets.
  • Multiple Ticket Splitting: Offers the option to split complex designs into multiple tickets for better clarity.

Ticket Artisan cons:

  • No specific cons or missing features are mentioned in the provided documents for Ticket Artisan.
  • No cons or missing features were mentioned in the provided documents.

Ticket Artisan is a cutting-edge project management tool created by AE Studio, designed to enhance the workflow between design and development teams. This AI-driven solution efficiently converts design files into actionable development tickets, helping to eliminate confusion and save valuable time. By analyzing uploaded design assets, Ticket Artisan generates comprehensive user stories that provide clear guidance for developers.

Supporting popular formats like PNG and GIF with a maximum size of 10MB, the tool also has the capability to break down intricate designs into multiple tickets, promoting better organization and task management. In essence, Ticket Artisan serves as an essential bridge between designers and developers, streamlining the process of translating creative concepts into tangible development tasks.

182 . Clockk

Best for optimizing project timelines for billing accuracy.
Clockk

Clockk pros:

  • Automatic time tracking
  • Eliminates need for manual time sheets

Clockk cons:

  • Depends on constant connectivity
  • No start/stop timer option

Clockk is an innovative time tracking solution designed specifically for professionals seeking to enhance the accuracy of project management and billing. Unlike conventional tracking methods that often rely on manual timers and timesheets, Clockk functions effortlessly in the background, automatically logging the time spent on various tasks. This level of automation helps eliminate common issues such as estimation errors, ensuring that billing is precise and reflective of actual work performed.

Clockk not only streamlines the tracking process but also provides users with a clear overview of their activities, making it easy to verify tasks and submit time records with minimal effort. Its intuitive design accommodates the fluid nature of daily work, allowing users to switch between projects while still maintaining an accurate account of their time. By simplifying the complexities of time management, Clockk empowers professionals to focus on their core responsibilities, ultimately driving productivity and profitability in their projects.

183 . Empiraa

Best for streamlined team task coordination
Empiraa

Empiraa pros:

  • Centralized strategic planning
  • Easy decision-making process

Empiraa cons:

  • No offline mode
  • No broader language support

Empiraa is a comprehensive strategic planning tool that empowers organizations to meet their goals effectively. With features like objective tracking and live performance monitoring, it allows teams to stay aligned and informed about their progress in real-time. The platform centralizes planning efforts, creating a unified approach to operations that enhances collaboration and transparency among team members.

Empiraa’s cloud-based infrastructure includes an integrated chat function, facilitating seamless communication for quick decision-making. It also connects with numerous other platforms to automate data collection, ensuring that users have access to accurate information when it matters most. By serving as a single source of truth, Empiraa helps eliminate data inconsistencies, making it an ideal solution for businesses of all sizes looking to improve their project management capabilities.

Empiraa Pricing

Paid plans start at $165/month and include:

  • Expert strategy consulting advice
  • Full plan implementation
  • Training and onboarding
  • Quarterly business reviews
  • Centralized strategic planning
  • Easy decision-making process

184 . Smart Flow

Best for streamlined project tracking and updates.
Smart Flow

Smart Flow pros:

  • Ready-to-Use Workflows
  • Advanced Generative AI Tech Stack

Smart Flow cons:

  • No specific cons or missing features mentioned in the provided document.
  • 404 Page Not Found error on the website

SmartflowAI is an innovative project management tool that leverages the power of generative AI to transform workflows and enhance efficiency. This platform provides pre-configured workflows tailored to meet diverse business needs, allowing companies to save both time and resources. What sets SmartflowAI apart is its sophisticated Generative AI Tech Stack, which integrates advanced algorithms, AI models, and Data APIs to craft intelligent workflows that surpass conventional project management solutions. By streamlining processes across various business functions, SmartflowAI positions itself as a game-changer in the realm of automated workflow solutions, ultimately driving organizations towards greater productivity and success.

185 . Focusdoro

Best for task prioritization and scheduling tasks
Focusdoro

Focusdoro pros:

  • Enhances productivity
  • Assists in planning and managing daily tasks effectively

Focusdoro cons:

  • No cons or missing features were explicitly mentioned in the provided documents for Focusdoro.
  • No specific cons or missing features were mentioned in the documents provided.

FocusDoro is an innovative project management tool designed to streamline task management and enhance productivity. With its intuitive interface, users can efficiently organize their tasks, prioritize them based on importance, and set estimated completion times. The platform integrates an AI assistant that helps create personalized daily schedules and breaks down tasks for better time management. Additionally, FocusDoro allows users to monitor progress through integrated timers and track completed tasks with ease. Its categorization feature and simple drag-and-drop functionality make rearranging tasks effortless. FocusDoro is specifically crafted to empower users to manage their workloads effectively and achieve their goals with greater efficiency.

186 . Taskio

Best for streamlining team project workflows
Taskio

Taskio is a dynamic project management tool designed to streamline workflows and enhance team collaboration. With a user-friendly interface, Taskio enables teams to easily create, assign, and track tasks, ensuring that everyone stays on the same page. The platform offers various features including customizable project boards, progress tracking, and deadline reminders, which help teams maintain focus and meet their goals.

One of Taskio's standout functionalities is its integration capability with other popular tools, making it easy to sync data and resources across different platforms. This seamless connectivity helps reduce the time spent switching between applications, thereby increasing productivity. Additionally, Taskio provides reporting features that offer insights into project performance, allowing managers to make informed decisions based on real-time data.

Whether for small teams or large organizations, Taskio adapts to the unique needs of any project, fostering a collaborative environment where communication is essential. Overall, Taskio serves as an effective solution for those seeking to enhance their project management experience and achieve successful outcomes.

187 . Todo.is

Best for streamline team tasks for successful projects
Todo.is

Todo.is pros:

  • AI-Powered Task Generation
  • Simple Intuitive Interface

Todo.is cons:

  • No mention of price/value justification and comparison with other AI tools
  • Missing information on advanced features compared to other AI project management tools

Todo.is is a cutting-edge project management tool that leverages artificial intelligence to streamline task management and enhance team collaboration. With an array of powerful features, including AI-driven task generation and capabilities for voice recognition—both speech-to-text and text-to-speech—Todo.is simplifies the way teams manage their workflows. It also incorporates AI vision technology for analyzing images, allowing for a comprehensive approach to project organization. Designed to help users prioritize tasks effectively, reduce stress, and improve time management skills, Todo.is provides an intuitive platform for managing projects and enhancing productivity. By fostering seamless collaboration among team members, it stands out as an essential tool for achieving project objectives and optimizing productivity across various industries.

188 . Sublayer

Best for streamline task assignment and tracking.
Sublayer

Sublayer pros:

  • Generates project stories
  • Breaks stories into tasks

Sublayer cons:

  • Limited to Ruby
  • Dependent on language models

Sublayer is an innovative project management tool that harnesses the power of artificial intelligence to streamline project workflows. By utilizing advanced technologies, particularly generative AI and Large Language Models (LLMs) like GPT-4, Sublayer enables users to transform project ideas into detailed tasks seamlessly. This platform not only facilitates the creation of comprehensive stories but also breaks them down into manageable tasks, providing clear instructions that guide users toward successful completion.

With features such as a command center for generative AI products, branching conversation capabilities, and frequent updates with prompts, Sublayer enhances collaboration and communication among team members. Its variety of subscription plans caters to both individuals and teams, ensuring that users can find a solution that fits their specific needs. Overall, Sublayer aims to make project management more effective and efficient, allowing teams to focus on what truly matters: achieving their goals.

189 . Prototext

Best for streamline project brainstorming sessions
Prototext

Prototext pros:

  • Zero-Cost Tool
  • Brainstorming Excellence

Prototext cons:

  • No specific cons mentioned in the provided document.

Overview of Prototext

Prototext is a dynamic project management tool designed to enhance the organization of ideas and streamline content creation. This free application serves as a comprehensive platform for a variety of tasks, enabling users to create notes, knowledge networks, and presentations, while also managing portfolios and educational materials. With its focus on brainstorming and effective content management, Prototext promotes seamless collaboration among team members in real-time. The user-friendly interface allows for easy navigation and quick adaptation, making it a valuable resource for individuals and teams looking to improve productivity and efficiency in managing their projects. Whether for personal use or group initiatives, Prototext stands out as an accessible solution for organized and efficient project management.

190 . Fforward

Best for streamlining team collaboration tasks
Fforward

Fforward cons:

  • Limited ability to manage a research library and analyze interviews.
  • Lack of ongoing support and updates.

Fforward is an innovative AI-driven copilot designed specifically for product development teams. Its primary function is to assist users in uncovering hidden assumptions, designing meaningful experiments, and generating essential documentation such as story maps, opportunity trees, and product requirements documents (PRDs). A standout feature of Fforward is the Weekly Product Review, a collaborative session that fosters teamwork and accountability in project management. By utilizing Fforward, teams can enhance their decision-making processes through structured collaboration and thorough analysis, leading to more informed product strategies. Best of all, users can engage with Fforward’s powerful collaborative tools at no cost, streamlining their approach to product development and driving successful outcomes.

Fforward Pricing

Paid plans start at $49.99/month and include:

  • Manage a research library
  • Analyze unlimited interviews
  • Synthesize themes across interviews
  • Build custom reports with contextual chat
  • Meet with fforward, your AI Product Copilot
  • Weekly Product Review

191 . Nectar-GPT

Best for streamlining project planning and tracking.
Nectar-GPT

Nectar-GPT pros:

  • Saves valuable time
  • Enhances user's productivity

Nectar-GPT cons:

  • No multilingual support mentioned
  • No offline functionality specified

NectarGPT is a sophisticated AI assistant extension that revolutionizes project management by streamlining productivity and efficiency. Designed for professionals, students, and entrepreneurs, NectarGPT addresses the common challenges of task overload and disorganization by offering smart task management features. This tool intelligently categorizes and optimizes tasks to enhance overall workflow, allowing users to spend more time on what truly matters.

One of its standout capabilities is automation; NectarGPT can handle repetitive tasks like coding, writing descriptions, and crafting social media posts based on user input. This functionality not only alleviates the burden of mundane activities but also empowers users to delegate effectively, freeing them to concentrate on strategic initiatives. Furthermore, by learning from individual user preferences and behaviors, NectarGPT provides personalized recommendations that enhance decision-making and organization. In essence, NectarGPT emerges as an essential ally in managing projects more efficiently, tailored to meet the unique needs of each user.

192 . Requstory

Best for user-driven narratives for project tools
Requstory

Requstory pros:

  • Focus on user
  • Enable collaboration

Requstory cons:

  • No cons or missing features listed in the document.

Requstory is an innovative tool designed specifically for crafting user stories, streamlining the process for project teams and startup founders alike. By facilitating quick and efficient story creation, it helps teams clarify user needs and link tasks directly to their value. Requstory emphasizes collaboration, encouraging team members to engage in creative problem-solving while gaining momentum through the completion of manageable tasks.

The platform comes equipped with pre-defined personas and contextual frameworks, making it easy for users to draft stories that resonate with their target audience. Whether working on projects in e-commerce, digital art, healthcare, or travel, Requstory proves to be a versatile asset in defining and refining ideas. Recommended by project and product management experts, it offers a free tier with optional premium features, making it accessible for a variety of users keen on enhancing their project workflow.

Requstory Pricing

Paid plans start at $1.20/year and include:

  • 20 projects
  • 100 user story
  • 50 shares
  • Frequent
  • Get access to even more.

193 . Dewey

Best for task prioritization for team deadlines.
Dewey

Dewey pros:

  • Personalized Support: Offers tailored encouragement to keep you accountable.
  • Task Reminders: Sends reminders to ensure you stay on top of your tasks.

Dewey cons:

  • No cons or missing features were explicitly mentioned in the provided information.
  • No cons or missing features specifically mentioned in the document.

Dewey is an innovative AI accountability partner that streamlines project management for individuals seeking improved productivity and goal fulfillment. By leveraging SMS communication, Dewey offers a suite of personalized features designed to keep users organized and on track. From customized task reminders and progress tracking to adaptive scheduling and motivational messages, it serves as a constant source of encouragement. With Dewey, individuals can enhance their focus, remain accountable for their commitments, and effectively manage their tasks, making it an essential tool for anyone looking to boost their efficiency and achieve their objectives.

194 . Onoco App

Best for coordinate caregiver schedules efficiently.
Onoco App

Onoco App pros:

  • Everything needed to track important info for a newborn
  • Easy sharing of information with caregivers

Onoco App cons:

  • Lack of information on cons or drawbacks of using the Onoco App

The Onoco App is a cutting-edge tool designed to support parents through every stage of their child’s development. With its variety of features, the app serves as a personalized resource for making informed parenting choices. It provides tailored sleep predictions and developmental insights, ensuring that parents are well-equipped to understand their child's needs. This platform allows for shared notifications and seamless accessibility among caregivers, fostering a team approach to childcare.

Additionally, Onoco offers brain-building tips and customizable routines, aligning with the Early Years Foundation Stage framework for milestone tracking. By emphasizing science-backed education and adaptability, the app empowers parents to navigate their unique parenting journeys confidently and effectively. Overall, Onoco serves as a valuable ally for parents aiming to nurture their children's growth while managing the complexities of family life.

195 . Trolly.ai

Best for efficient task tracking and delegation.
Trolly.ai

Trolly.ai pros:

  • Streamlined task management
  • Advanced AI Technology

Trolly.ai is a cutting-edge project management tool that harnesses the power of advanced artificial intelligence to boost productivity and simplify task execution. With its intuitive design, Trolly.ai enables users to manage their projects efficiently, helping them achieve more with reduced effort. The platform is tailored to meet the complex needs of today’s workflows, offering features that facilitate seamless task organization and collaboration. Users also gain access to a supportive community, fostering an environment where knowledge and ideas can be shared. Trolly.ai is poised to revolutionize how teams work together, using smart automation to enhance overall performance and streamline project management processes.

Trolly.ai Pricing

Paid plans start at $29.99/month and include:

  • 100 Credits
  • Text Editor
  • Auto SEO Optimized Articles
  • 10+ Output Styles
  • 20+ Languages
  • Grammar Checker